DEADLINE: 8TH JULY, 2024
PORT HARCOURT POLYTECHNIC, RUMUOLA, RIVERS STATE
INVITATION TO TENDER FOR YEAR 2023 TETFUND ZONAL INTERVENTION PROJECT
1. INTRODUCTION
In compliance with the requirement of the Public Procurement Act, 2007, the Port Harcourt Polytechnic Rumuola, Rivers State, wishes to invite reputable and seasoned firms with proven track records and expertise to submit bids for the below projects;
2. SCOPE OF WORKS
LOT NO DESCRIPTION 1 Supply, Installation, Testing and Commissioning of Laboratory Equipment for various Engineering Workshops
3. ELIGIBILITY REQUIREMENTS
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7;
b) Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years valid till 31st December 2024 with minimum average annual turnover of N100 Million;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Letter of authorization as representative of the Original Equipment Manufacturers (OEMs);
h) Sworn affidavit
- disclosing whether or not any officer of the relevant committees of the Port-Harcourt Polytechnic, Rumuola, Rivers State or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
- That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
- That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.
i) Company’s Audited Accounts for the last three years (2021, 2022 & 2023)
j) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
k) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
l) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the standard bidding document (SBD) from the office of the Director, Physical planning of the Polytechnic on evidence of payment of a non-refundable tender fee of N10,000.00 per lot, paid to the Port Harcourt Polytechnic, Rumuola, Rivers State’s Bursary. The receipt will be issued by Port Harcourt Polytechnic, Rumuola, Rivers State’s Bursary.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit two (2) hard copies each of the technical and financial bids with softcopy of the financial bid in MS Excel format, packaged separately in sealed and clearly marked as “Technical Bid” and “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger sealed envelope addressed to the The Rector, Port Harcourt Polytechnic, Rumoula, Rivers State and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender box at the office of the registrar, Port Harcourt Polytechnic, Rumuola, Rivers State not later than 12:00pm on Monday 8th July, 2024.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00pm on Monday 8th July, 2024 Port Harcourt Polytechnic, Rumuola, Rivers State Council Chambers in the presence of bidders or their representatives. While the financial bids will be kept un-opened. Please, ensure that you sign the bid submission register in the office of the Registrar, Port Harcourt Polytechnic, Rumuola, Rivers State as the Polytechnic will not be held liable for misplaced or wrongly submitted bids.
7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an authorized official;
b. Bids submitted after the deadline for submission would be returned unopened;
c. All cost will be borne by the bidders as the Polytechnic will not be held responsible for any cost or expenses incurred by an interested party(ies) in connection with any response to this invitation.
d. Non-compliance with all the conditions stated herein will lead to automatic disqualification of the bidder from the bidding process;
e. The technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and private professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
f. Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
g. The Port Harcourt Polytechnic, Rumuola, Rivers State is not bound to prequalify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act 2007.
Signed
Rector
