University Of Lagos (UNILAG)- Invitation To Tender For The Supply Of Laboratory Equipment (3 Lots)

DEADLINE: 8H JULY, 2024
UNIVERSITY OF LAGOS (UNILAG)
AFRICAN CENTER OF EXCELLENCE FOR DRUG RESEARCH, HERBAL MEDICINE DEVELOPMENT AND REGULATORY SCIENCE (ACEDHARS) UNIVERSITY OF LAGOS AKOKA
INVITATION TO TENDER FOR THE SUPPLY OF LABORATORY EQUIPMENT

1.0 INTRODUCTION
The University of Lagos, Lagos State (ACEDHARS Project) has applied for financing from the World Bank toward the cost of the Second Africa Higher Education Centres of Excellence for Development Impact (ACE-IMPACT) Project and intends to apply part of the proceeds toward payments under the contracts for the Supply of Laboratory Equipment.

2.0 SCOPE OF WORKS/SUPPLY

3.0 ELIGIBILITY REQUIREMENTS
Interested Contractors/Companies are required to submit the following documents in sequential order as listed below:
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC), including Forms CAC2 and CAC7, (or CAC1.1)
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (i.e. 2021, 2022 and 2023) valid till 31st December, 2024.
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above).
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024.
f. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
g. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring 31/12/ 2024 or valid Certificate issued by the Bureau of Public Procurement (BPP).
h. Current Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of University of Lagos or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• The Company is not in receivership, subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
• The Company does not have any director who has been convicted by any court in Nigeria and any other country for criminal offences in relation to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.

i. Company’s Audited Accounts for the last three (3) years (2021, 2022 & 2023);
j. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
k. Company’s Profile with the Curriculum Vitae of key Staff to be deployed for the project including copies of their Academic/Professional qualifications; 1. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
m. For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

Note: All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page. Duly signed by the authorised officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) at Room 224, Botany Department, Faculty of Science, University of Lagos, Akoka from 9.00am – 3.00pm on evidence of payment of a non-refundable tender fee of N10, 000.00 (Ten Thousand Naira) only per Lot. For payment,
Step 1- visit unilag website www.unilag.edu.ng,
Step 2- click “on “UNILAG payment portal” link
Step 3- select the appropriate customer” other”
Step 4-complete the listed field on the form
-name
-mobile number
-Email Address
-payment item (select ACEDHARS other income) Amount

Step 5- print the generated slip containing remits retrieved reference number, then proceed to any reputable commercial bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to Centre Director, ACEDHARS Room 224, Botany Department, Faculty of Science, University of Lagos, Akoka and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the Room 224, Botany Department, Faculty of Science, University of Lagos, Akoka not later than 10:00 a.m. on Monday, 8th July, 2024.

6. OPENING OF TECHNICAL BIDS
Only the Technical bids will be opened immediately following the deadline for the submission of bids at 10:00 a.m. on Monday, 8th July, 2024 at Room 224. Botany Department, Faculty of Science, University of Lagos, Akoka in the presence of bidders or their representatives while the Financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in Room 224, Botany Department, Faculty of Science, University of Lagos, Akoka, as the University of Lagos, Lagos State will not be held liable for misplaced or wrongly submitted bids.
For clarification on the advertisement:
Please send an email to acedhars@unilag.edu.ng

7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder.
b. Bidders should not bid for more than ONE (1) Lot, contravention is automatic disqualification
c. Bids submitted after the deadline for submission would be returned un- opened.
d. All costs will be borne by the bidders;
e. Participation in this process and any related process neither creates any commitment nor establishes any legal relationship with the University of Lagos. It is merely a precondition for further consideration of the Tender f. The Technical Bids will be opened in the presence of CSOs and Professional bodies, CSOS in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
g. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.
h. Failure to comply with the above requirements shall automatically result in the disqualification of a bidder.
i. The University of Lagos, Lagos State reserves the right to verify the authenticity of any claim made in the bidding documents submitted by bidders.
j. The University of Lagos, Lagos State is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed:
The Centre Director
(ACEDHARS) University Of Lagos Akoka. C/O Room 224, Botany Department Faculty of Science, UNILAG