DEADLINE: 6TH JULY, 2024
ACHIEVING HEALTH NIGERIA INITIATIVE (AHNi)
REQUEST FOR QUOTATION FOR SUPPLY OF LAPTOP COMPUTERS
RFQ REFERENCE: ACEBAY-RFQ-001-06-2024
A) BACKGROUND
ACHIEVING HEALTH NIGERIA INITIATIVE (AHNI) IS A NOT-FOR-PROFIT HUMAN DEVELOPMENT ORGANIZATION DEDICATED TO IMPROVING LIVES IN LASTING WAYS BY ADVANCING INTEGRATED, LOCALLY DRIVEN SOLUTIONS. OUR STAFF INCLUDES EXPERTS IN HEALTH, EDUCATION, NUTRITION, ENVIRONMENT, ECONOMIC DEVELOPMENT, CIVIL SOCIETY, GENDER EQUALITY, YOUTH, RESEARCH, HUMANITARIAN SERVICES, AND TECHNOLOGY, CREATING A UNIQUE MIX OF CAPABILITIES TO ADDRESS TODAY’S INTERRELATED DEVELOPMENT CHALLENGES.
WITH FUNDING FROM USAID TO IMPLEMENT ACCELERATING CONTROL OF THE HIV/AIDS EPIDEMIC IN NIGERIA (ACE-1), THE ACHIEVING HEALTH NIGERIA INITIATIVE (AHNI) IS INVITING QUALIFIED AND AUTHORISED EQUIPMENT SUPPLIERS IN NIGERIA TO SUBMIT SEALED QUOTATIONS FOR THE SUPPLY OF LAPTOP COMPUTERS AS DETAILED IN (B)
(B) REQUEST:
| ITEM DESCRIPTION | DETAIL SPECIFICATION | QTY |
| LAPTOP COMPUTER | SPECIFICATION:INTEL CORETM i9-13900HX, 13THGENERATION, 32GB RAM, 2TB SSD (UP TO 5.8 GHZ 36 MB L3 CACHE, 24 CORES, 32 THREADS) +8GB NVIDIA GEFORCE RTXTM 4060, 16 INCHES SREN, WIN 11PRO 64BIT | 10 |
| COMPUTER/ LAPTOP CABLE LOCK | HIGH-QUALITY UNIVERSAL ANTI-THEFT COMPUTER/LAPTOP WITH SECURITY NUMBER PASSWORD LOCK CABLE, UP TO 2-METER CABLE LENGTH | 10 |
| NOTES: IF A QUOTED COMPUTER WAS ORIGINALLY BUILT WITH WINDOWS 11 HOME, AHNI WOULD REQUIRE THAT YOU PROVIDE THE ORIGINA WINDOW 11 PROFESSIONAL LICENSE KEY TO ENABLE AN UPGRADE. FAILURE TO PROVIDE THE QUOTED BRAND NAME AND MODEL WARRANT AUTOMATIC DISQUALIFICATION OF THE FINANCIAL QUOTATION. DELIVERY LOCATION: 4 UNITS ARE TO BE DELIVERED IN YOLA, ADAMAWA STATE WHILE 6 UNITS ARE TO BE DELIVERED IN MAIDUGURI, BORNO STATE | ||
(C) MINIMUM ELIGIBILITY REQUIREMENT:
NO TENDER REQUIREMENT 1 COMPANY PROFILE: REGISTERED ADDRESS(S), OFFICIAL/FUNCTIONAL EMAILS, TELEPHONE NUMBERS AND POINT OF CONTACT FOR THE COMPANY 2 EVIDENCE OF LEGAL REGISTRATION DOCUMENT OF THE COMPANY (CAC REGISTRATION, FORM CO2 AND FORM CO7) OR REGISTRATION OF BUSINESS NAME OR ANY OTHER EQUIVALENT VALID DOCUMENT FROM CAC 3 LATEST TAX CLEARANCE CERTIFICATE (PLEASE NOTE THAT WE WILL SCAN THE QR CODE ON YOUR TCC TO VALIDATE AUTHENTICITY) 4 EVIDENCE OF FINANCIAL CAPACITY ( A COPY OF MOST RECENT AND SIGNED AUDITED REPORT) 5 BANK REFERENCE LETTER DULY AUTHENTICATED BY THE BANK AND ADDRESSED TO AHNI (PLEASE NOTE THAT A BANK REFERENCE LETTER OBTAINED IN 2024 FOR ANY SIMILAR NOTICES FROM AHNI CAN VALIDLY SUBMITTED) 6 OEM AUTHORIZATION LETTER OR CERTIFICATE OF REGISTRATION TO DEAL ON THE QUOTED LAPTOP COMPUTER (PLEASE NOTE THAT THE SUBMISSION OF OEM AUTHORIZATION FOR ANY BRAND OTHER THAN THE ONE QUOTED IS NOT ADMISSIBLE) 7 VERIFIABLE EVIDENCE OF EXPERIENCE IN THE AWARDS OF LAPTOP OR DESKTOP COMPUTERS ONLY OF SIMILAR SCOPE, COMPLEXITY AND VALUE WITHIN THE TWO YEARS. BIDDERS MUST PROVIDE COPY(IES) OF JOB ORDERS OR CONTRACTS AS WELL AS PROOF OF DELIVERY(IES) 8 FINANCIAL QUOTATION AND THE ESSENTIAL COMMERCIAL TERMS
(D) EVALUATION AND SELECTION CRITERIA:
BIDDERS MUST ENSURE THAT ALL REQUESTED INFORMATION IN (c) ARE INCLUDED IN THE SUBMISSION DOCUMENTATION. PROPOSALS WILL BE EVALUATED AGAINST THE FOLLOWS:
STAGES OF BID EVALUATION EVALUATION DESCRIPTION EVALUATION APPLICATION 1ST STAGE COMPLETE CONFORMITY TO TENDER SUBMISSION REQUIREMENT PASS OR FAIL 2ND STAGE PROVISION AND CONFORMITY TO MINIMUM ELIGIBILITY REQUIREMENTS LISTED 1-7 PASS OR FAIL 3RD STAGE FINANCIAL BID OPENING AND EVALUATION OF CONFORMITY TO FINANCIAL QUOTATION LISTED 8 TO INCLUDE: BRAND, MODEL, DETAIL SPECIFICATION OF PRODUCT, PRICE, DELIVERY LEAD TIME, VALIDITY OF QUOTATION AND WARRANTY AND AFTERSALES SUPPORT PASS OR FAIL 4TH STAGE CONSIDERATION FOR AWARD PRICE REASONABLENESS, ACCEPTABLE QUALITY, ACCEPTABLE LEAD AND WARRANTY PROVISION
(E) SUBMISSION PROCEDURE AND INSTRUCTIONS:
TECHNICAL DOCUMENTATION (CRITERIA1-7) AND FINANCIAL QUOTATION INCLUDING COMMERCIAL TERMS (CRITERIA8)MUST BE SUBMITTED IN 2 SEPARATE ENVELOPES, SIGNED BY AN AUTHORIZED REPRESENTATIVE AS APPLICABLE, AND PROPERLY LABELLED WITH THE BIDDERS COMPANY NAME ON ONE SIDE OF THE ENVELOPE AS WELL AS ITS CONTENT (LOT) ON THE OTHER SIDE OF THE ENVELOPE (E.G., ENVELOPE 1- TECHNIVAL DOCUMENT, ENVELOP 2- FINANCIAL QUOTATION). YOU ARE EXPECTED TO SUBMIT THIS TWO ( 2 ) ENVELOPE INSIDE ONE BIG ENVELOPE, ADDRESSED, AND SUBMIT THE SAME IN HARD COPY TO:
THE PROCUREMENT COMMITTEE,
ACHIEVING HEALTH NIGERIA INITIATIVE (AHNi),
PLOT 512, CADASTRAL ZONE B09 (#23 CELINA AYOM CRESCENT),
BEHIND NAF CONFERENCE CENTRE,
KADO 900108, ABUJA FCT.
(f) ADDITIONAL INFORMATION TO BIDDERS
- FOR CLARIFICATION ON ANY ASPECT OF THIS REQUEST FOR QUOTATION (RFQ), PLEASE SEND AN EMAIL REFLECTING THE RFQ TITLE TO PROCUREMENT@AHNIGERIA.ORG
- AHNI IS VALUE-ADDED TAX (VAT) EXEMPT BUT DEDUCTS WITHH9OLDING TAX (WHT) IN COMPLIANCE WITH RELEVANT NIGERIAN TAX LAWS
- ALL PROPOSAL DOCUMENTS SUBMITTED, INCLUDING THE PRICE, MUST BE VALID FOR 30DAYS FROM THE PROPOSAL DUE DATE. THIS INCLUDES BUT IS NOT LIMITED TO COST, TERMS, CONDITIONS, AND SERVICE LEVEL AGREEMENT; A STANDARD MANUFACTURER WARRANTY FR VARIOUS EQUIREMENT REQUESTS MUST APPLY.
- AHNI REQUIRES COMPLIANCE WITH THE POLICIES ON PROTECTION AGAINST SEXUAL EXPLOITATION AND ABUSE (PSEA) AND THE VIOLENCE AGAINST PERSONS PROHIBITION ACT (VAPPA,2015) FROM ITS SUPPLIERS AND PARTNERS. ALL PROSPECTIVE BIDDERS MUST BE COMPLIANT WITH THESE IMPORTANT POLICIES.
(g) CLOSING DATE:
ALL COMPLETED PROPOSAL DOCUMENTATION MUST BE HAND DELIVERED OR COURIERED TO THE ABOVE ADDRESS ON OR BEFORE FRIDAY, JULY 6, 2024, AT 5:00 PM. GMT
DISCLAIMER
AHNi RESERVES THE RIGHT TO SELECT AND NEGOTIATE WITH THOSE COMPANIES IT DEEMS, IN ITS SOLE DISCRETION, TO BE QUALIFIED FOR A COMPETITIVE BID AND TO TERMINATE NEGOTIATION WITHOUT INCURRING AND LIABILITY. THE ISSUANCE OF BID DOCUMENT DOES NOT CONSTITUTE A COMMITMENT BY AHNi TO AWARD A CONTRACT. THIS ADVERTISEMENT AND THE BID PROCESS ARE FREE; BEWARE OF FRAUDSTERS.
