DEADLINE: 15TH JULY, 2024 5:00PM WAT
AFRICAN FIELD EPIDEMIOLOGY NETWORK (AFENET)
REQUESTS FOR QUOTATIONS FOR PROCURING LABORATORY CONSUMABLES, REAGENTS, EQUIPMENT, AND PROJECT VEHICLES FOR CEPI SUPPORTED SITES
REFERENCE NUMBER: AFENET – 001/2024/RFQ
The African Field Epidemiology Network (AFENET) is a not-for-profit networking and service organization dedicated to improving health and other partners. Established in 2005 with our Secretariat in Kampala, Uganda, we have presence in over 40 countries.
The African Field Epidemiology Network (AFENET) is in the process of procuring Laboratory Consumables, Reagents, Equipment, and Project Vehicles for CEPI supported sites. Current interested AFENET pre-qualified vendors are also encouraged to apply.
Interested vendors should use the link below to access the detailed scope of work for the two categories of procurement to enable them to apply. Also attached for completion is the AFENET Vendor Prequalification Registration Form.
http://afenetnigeria.net/RFP/CEPI/RFPHowToApplyInstruction updated.pdf All enquiries relating to this Requests for Quotations (RFQs) should be sent electronically to procurement@afenet.net within the advertisement period until the due date and time of submission of RFQ.
AFENET will respond to questions it receives prior to the due date for the submission of the RFQ.
AFENET may require the inspection of vendors’ business premises as part of the selection process.
Instructions to Bidders
Number of Quotes Per Bidder:
Only one quote per firm will be accepted.
Quote of Statement of Compliance:
All Health Commodities and equipment offered must comply with the technical specifications or cost closely matching the specifications provided in the RFQ. Also, the attached vendor prequalification form should be completed accordingly. Any blank space left in the form, may signify inability to provide required services.
All completed applications should be uploaded, using the vendor’s company name as subject matter, as a merged single PDF document via the link provided.
As part of your bid, you are required to provide:
- A copy of your Corporate Affairs Commission (CAC) certificates as proof of being registered company for local vendors or duly registration certificate/license
- Form CAC2
- Company Profile
- Proof of registration with NAFDAC (if applicable)
- Letter of Authorization to distribute from supplier
- VAT clearance certificate for the last 3 years
- Current 3-Year Audited Financials
- Documented proof of at least 3 successful similar jobs completed within the last 5 years.
Delivery Locations for the Laboratory Commodities: - Irrua Specialist Teaching Hospital, Irrua, Edo State
- Federal Medical Centre, Owo, Ondo State
- Alex Ekwueme University Teaching Hospital, Abakaliki, Ebonyi State 4. National Reference Laboratory, Gaduwa, Abuja
Currencies:
Prices shall be stated in Naira (N)
Language:
The quote as well as all correspondents and documents relating to the offer shall be in English.
Validity:
Quotes shall remain valid for 60 calendar days from the due date for receipt of quotes. In exceptional circumstances, prior to expiry of the original offer validity period, AFENET may request the Bidder to extend the period of validity for a specified additional period. A Bidder agreeing to the request will not be required to modify their quote.
Due Date and Time for Submission of RFQ:
- Submissions must be received by AFENET not later than the due date and time as shown above.
- AFENET may at its discretion extend the due date and time for submission of RFQ by amending this solicitation.
- Any submission received by AFENET after the due date and time indicated will not be considered.
- Kindly note that only electronic/soft copy submissions will be accepted as directed above.
Evaluation of Quotes:
Quotes will be evaluated based on the following criteria:
- Overall responsiveness of the quote Conformation to product specifications
- Total price
- Timeliness of delivery
- Past performance
- Positive feedback on reference check
Information for Bidders
Clarification of Quotes:
During evaluation of the quotes, AFENET may at its discretion, ask the bidder for clarification of their quotes. Clarifications are limited exchanges with a Bidder to resolve minor or clerical errors; they do not offer an opportunity for a Bidder to modify or change an offer.
Award Criteria:
AFENET is not obligated to make an award by having issued this solicitation. AFENET can only make an award if the product fully complies with the technical specifications mentioned in the contract terms. Any award will be made to the responsible bidder whose offer(s) has/have been determined to be most advantageous to AFENET.
AFENET has the right to withdraw or change this RFQ at any time. Bidders’ quotes are done so at the sole cost and expense of the bidder with no obligation on the part of AFENET.
Confidentiality:
Information submitted in response to this RFQ will be held in confidence.
Contract Type:
The contract awarded will be on a Fixed Price. Bidders should review the complete RFQ, but special attention should be given to the following areas:
The contract awarded will be on a Fixed Price. Bidders should review the complete RFQ, but special attention should be given to the following areas:
1. Ordering – Instructions on order processing will be issued at contract award.
2. Invoicing- Invoices should be addressed to: The Procurement Committee
AFENET Nigeria
No. 50 Haile Selassie Street, Asokoro Abuja – Nigeria
3. Payment – Payment will be made in full upon invoicing after delivery and certification of commodities to the total amount net of 5% withholding Tax as mandated by the Federal Government of Nigeria. No advances will be allowed. Bidder must provide the following information:
Bidder’s bank Name for bidders within Nigeria
Full name and street address of bank branch Payee’s NUBEN bank account number
Payee’s TIN number
Kindly note that only electronic soft copy applications duly uploaded as indicated using the link above will be considered.
Disclaimer:
- This RFQ will be governed by AFENET Procurement Policy and Procedure.
- AFENET actively promotes Prevention of Sexual Exploitation and Abuse (PSEA) standards and as such, will not have anything to do with vendors who violate such.
- AFENET frowns at any form of child molestation and actively promotes child protection.
