DEADLINE: 5TH AUGUST, 2024
NIGERIAN ELECTRICITY REGULATORY COMMISSION (NERC)
PLOT NO. 1387, CADASTRAL ZONE, A00, CENTRAL BUSINESS DISTRICT, ABUJA
P.M.B 136, GARKI – ABUJA
TEL: +234-094621400, 094621410
WEBSITE: WWW.NERC.GOV.NG
INVITATION TO TENDER FOR SUPPLY OF GOODS

1. INTRODUCTION
The Nigerian Electricity Regulatory Commission was established by the Electric Power Sector Reform Act 2004, as part of the reform process documented in the National Electric Power Policy of 2001. NERC is mandated by the Electric Power Sector Reform Act (“EPSRA”) and its repealing Act, the Electricity Act (“EA”) of 2023 to oversee the Nigerian Electricity Sector and ensure efficient industry operation, optimal utilisation of resources for the provision of electricity services, establish appropriate consumer rights and obligations regarding the provision of electricity services and monitor the operation of the electricity market. The Commission invites experienced and competent contractors/suppliers to submit bids for the various projects as itemised below:

2. SCOPE OF PROJECTS
INVITATION TO TENDER FOR GOODS

LOT APrinting of Commission’s documents
LOT B Supply and Installation of Servers, Hard Disk System and Associated Accessories

3. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7 (or CAC 1.1). Business Name with Form BN1 is also acceptable for Consultancy Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants, and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2024 or valid Certificate issued by BPP;
g. Sworn Affidavit:

  • disclosing whether or not any officer of the relevant committees of the Nigerian Electricity Regulatory Commission or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
  • that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
  • that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
  • that the company does not have an existing loan or financial liability with a bank, other financial institution, or third party that is classified as doubtful, non-performance, bad, or whose repayment portion has been outstanding for the last four (4) months;

h. Company’s Audited Accounts for the last three (3) years – 2021, 2022 & 2023:
i. Reference Letter from a reputable commercial bank in Nigeria, indicating a willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, etc;
k. For LOT B: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
l. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates, and photographs of the projects;
m. For Joint Venture/Partnership, a Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

Note: All documents for submission must be transmitted with a covering/ forwarding letter under the company/firm’s letterhead paper bearing amongst others, the registration number (RC) as issued by the Corporate Affairs Commission (CAC), contact address, telephone number (preferably GSM No.) and e-mail address. The letterhead paper must bear the names and nationalities of the directors of the company at the bottom of the page, duly signed by an authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Documents (SBD) from the Procurement Unit on the 4th Floor, Wing A upon showing evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Nigerian Electricity Regulatory Commission’s Remita Account, through any reputable Commercial Bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bids in two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to and clearly marked with the Lot bidded for. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box in the Commission’s Registry Unit on the Ground floor, Wing A not later than 12:00 noon on Monday, 5th August 2024.
The Chairman,
Nigerian Electricity Regulatory Commission,
Plot No. 1387, Cadastral Zone Aoo,
Central Business District, Abuja.

6. OPENING OF TECHNICAL BIDS
The technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 5th August 2024, in the Commission’s Hearing Room Wing B, 4th floor, Plot No. 1387, Cadastral Zone, Aoo, Central Business District, Abuja, while the financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register in the Commission’s Registry Unit on the Ground floor, Wing A, as the Nigerian Electricity Regulatory Commission will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact zara.abubakar@nerc.gov.ng

7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders;
d. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency, and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
e. Bidders can submit through Post (Courier Services);
f. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
g. The Nigerian Electricity Regulatory Commission is not bound to pre-qualify/ shortlist any applicant and reserves the right to annul the selection process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED:
Chairman
Nigerian Electricity Regulatory Commission

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