University Of Lagos (UNILAG)- Invitation To Tender For Projects Execution (4 Lots)

DEADLINE: 19TH AUGUST, 2024
UNIVERSITY OF LAGOS
AKOKA-YABA, LAGOS STATE
INVITATION TO TENDER FOR PROJECTS EXECUTION

1. INTRODUCTION
The University of Lagos, a Federal Tertiary Institution established by the University of Lagos Act, 1967 (as amended) CAP U9 Laws of the Federal Republic of Nigeria, 2004 and having its main campus at Akoka, Yaba, Lagos State, Nigeria is desirous of procuring the under-listed projects. Qualified Suppliers/Contractors are hereby invited to tender and submit bids for the Projects described hereunder:

DESCRIPTION OF PROJECTS

3. ELIGIBILITY REQUIREMENTS
Interested Contractors/Companies are required to submit the following documents in sequential order as listed below:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC1.1 or CAC, and CAC;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (i.e. 2021, 2022 and 2023) valid till 31″ December, 2024;
c. Evidence of Pension Clearance Certificate valid till 31 December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31″ December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31″ December, 2024;
f. Evidence of Company’s Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring 31/12/2024 or valid Certificate issued by the Bureau of Public Procurement. (BPP);
g. Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of University of Lagos or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

h. Company’s Audited Accounts for the last three (3) years (2021, 2022 & 2023);
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project including copies of their Academic/Professional Qualifications such as COREN, QSRBN, ARCON, etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the Projects;
l. Letter of Authorisation from the Original Equipment Manufacturers listed in the Approved Policy for Procurement of Health and Medical Equipment for Tertiary Hospitals in Nigeria (Lot 4);
m. For Supply of other Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
n. Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;
o. For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate,
Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).

Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Documents (SBD) from the Office of the Head of Procurement Unit, Room 806, 8° Floor, Senate House, University of Lagos, Akoka, Yaba, Lagos State on evidence of payment of a non- refundable tender fee of N10,000.00 (Ten Thousand Naira) only per Lot. For payment, visit www.unilag.edu.ng, click on “UNILAG payment portal” link to generate a slip containing Remita Retrieval Reference (RRR) number, and proceed to any reputable Commercial Bank in Nigeria for payment. Go to UNILAG Cash Office to obtain official receipt.

5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the Technical and Financial bids packaged separately in sealed envelopes and clearly marked as “Technical Bid “or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Vice Chancellor, University of Lagos, Akoka, Yaba, Lagos State and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and submit at the 8 Floor Senate Building Room 806, University of Lagos, Akoka, Yaba, Lagos State not be later than 10:00 a.m. on Monday, 19 August, 2024.

6. OPENING OF TECHNICAL BIDS
Only the Technical bids will be opened immediately following the deadline for the submission of bids at 10:00 a.m. on Monday, 19 August, 2024 at the Sustainable Procurement, Environmental & Social Standards (SPESSCE) Centre of Excellence, Opposite Faculty of Social Sciences, University of Lagos in the presence of bidders or their representatives and interested members of the public, while the Financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register at the point of submission, as the University of Lagos will not be held liable for misplaced or wrongly submitted bids. For further enquires, please send an e-mail to procurementunit@unilag.edu.ng.

7. IMPORTANT INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder;
b. Bids submitted after the deadline for submission would be returned un- opened;
c. Bidders should not bid for more than two (2) Lots, contravention is an automatic disqualification;
d. All costs will be borne by the bidders;
e. Participation in this process neither creates any commitment nor establishes any legal relationship with the University of Lagos. It is merely a precondition for further consideration of the Tender;
f. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording invitation link will be sent to bidder who chooses to join the bid opening online;
g. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
h. Failure to comply with the above requirements shall automatically result in the disqualification of the bidder;
i. The University of Lagos reserves the right to verify the authenticity of any claim made in the bidding documents submitted by bidders;
j. The University of Lagos is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed:
Mrs. Olakunle E. Makinde MNIM, fisn
Ag. Registrar & Secretary to the Council