DEADLINE: 4TH SEPTEMBER, 2024
AKANU IBIAM FEDERAL POLYTECHNIC, UNWANA
EBONYI STATE
INVITATION OF CONTRACTORS FOR TECHNICAL AND FINANCIAL BIDS FOR THE IMPLEMENTATION OF 2024 TETFUND ZONAL INTERVENTION 2024T/FY324 PROJECTS
1. INTRODUCTION
The Akanu Ibiam Federal Polytechnic, Unwana, Ebonyi State in pursuant of its mandated and in compliance with the requirements of the Public Procurement Act 2007, wishes to invites interested, competent/qualified and experience contractor/firms with relevant and track record to prompt delivery to pre-qualify and tender for the mentioned projects:
2. SCOPE OF WORKS
Lot 1: Supply, Installation, Testing and Commissioning of Equipment for various departments.
Lot 2: Supply, Installation, Testing and Commissioning of Equipment for Civil Engineering, Building Technology and Urban & Regional Planning departments.
3. ELIGIBILITY REQUIREMENTS
a. Evidence of certificate of incorporation issued by the Corporate Affairs Commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
g. Sworn affidavit
- Disclosing whether or not any officer of the relevant committees of the Akanu Ibiam Federal Polytechnic, Unwana, Ebonyi State or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
- That no director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- That the company is not in receivership, the subject of any form of insolvency of bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
h. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile indicating its activities, with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications
k. Verifiable documentary evidence of at least (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Letter of Authorization as the representative of the original Equipment Manufacturer (OEM);
m. For joint venture/partnership, memorandum of understanding should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF compliance Certificate, NSITF Clearance certificate, IRR and sworn affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Document (SBD) from the office of the Director, Physical Planning, Akanu Ibiam Federal Polytechnic, Unwana, Ebonyi State on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into Akanu Ibiam Federal Polytechnic, Unwana, Ebonyi State’s Remita account in any reputable Commercial Bank in Nigeria
5. SUBMISSION OF PRE-QUALIFICATION DOCUMENTS
Prospective bidders are to bids in two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Registrar, Akanu Ibiam Federal Polytechnic, Unwana, Ebonyi State and clearly marked with Lot bidder for. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and should be dropper in the designated Tender box at the office of the Chief Medical Director not later than 12:00noon Wednesday 4th September 2024.
6. OPENING OF TENDER DOCUMENTS
Only the technical bids will be opened immediately after the deadline for submission at 12:00noon Wednesday 4th September 2024 at the Rector’s conference room, Akanu Ibiam Federal Polytechnic, Unwana, Ebonyi State in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register as Federal Polytechnic, Unwana, Ebonyi State will not be held liable for misplaced or wrongly submitted bids.
7. GENERAL INFORMATION
a. Bids must be in English language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All cost will be borne by the bidders;
d. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
e. Only pre-qualified bidders at technical evaluation will be invited at the later date for financial bids documents;
f. The Akanu Ibiam Federal Polytechnic, Unwana, Ebonyi State is not bound to pre-qualify any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
MRS C.C IGWEONU
REGISTRAR
