Ekiti State Polytechnic- Invitation For Pre-Qualification And Tender For Year 2024 (Merged) TETFUND Annual And Project Maintenance Intervention (2 Lots)

DEADLINE: 6TH SEPTEMBER, 2024
EKITI STATE POLYTECHNIC
PMB 1101, ISAN-EKITI, EKITI STATE, NIGERIA
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR YEAR 2024 (MERGED) TETFUND ANNUAL AND PROJECT MAINTENANCE INTERVENTION

1. INTRODUCTION
The Ekiti State Polytechnic Isan-Ekiti is desirious to implement its 2024 (MERGED) Tertiary Education Trust Fund Annual and Project Maintenance Intervention. In compliance with the requirements of the public procurement act 2007, the Ekiti State Polytechnic Isan-Ekiti hereby invites interested, competent, reputable and qualified companies with relevant experience and good records of accomplishment necessary for the execution of these projects as follows:

2. SCOPE OF WORK
YEAR 2024 (MERGED) TETFUND ANNUAL AND PROJECT MAINTENANCE INTERVENTION

3. ELIGIBILITY REQUIREMENTS
Interested bidders should submit eligibility documents indicating the minimum qualifications required of the bidders:
a. Evidence of certificate of incorporation issued by the corporate affairs commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December 2024; with minimum average annual turnover of N50million;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
g. Sworn affidavit

• Disclosing whether or not any officer of the relevant committees of the Ekiti State Polytechnic Isan-Ekiti or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
• That no director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• That the company is not in receivership, the subject of any form of insolvency of bankruptcy proceedings or the subject of any form of winding up petition or proceedings.

h. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile indicating its activities, with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. For supply of equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
m. List of plants/equipment with proof of ownership of lease agreement;
n. For joint venture/partnership, memorandum of understanding should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF compliance Certificate, NSITF Clearance certificate, IRR and sworn affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the Procurement Office, Ekiti State Polytechnic Isan-Ekiti on evidence of payment of a non-refundable tender fee of N10, 000.00 only per Lot, paid into the Ekiti State Polytechnic Isan-Ekiti’s IGR Account in any reputable Commercial Bank in Nigeria. A copy of payment receipt must be enclosed in the financial bid.

5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bids in two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Rector, Ekiti State Polytechnic Isan-Ekiti and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and should be dropper in the designated Tender box at the Procurement Office, Ekiti State Polytechnic Isan-Ekiti not later than 10:00am Friday, 6th September 2024.

6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission of bids 10:00am Friday, 6th September 2024 at the Conference Hall of the Ekiti State Polytechnic Isan-Ekiti in the presence of Bidders or their representatives while the financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register in the Procurement Office, Ekiti State Polytechnic Isan-Ekiti as the Ekiti State Polytechnic Isan-Ekiti will not be held liable for misplaced or wrongly submitted bids. For further inquiries, please contact Head of Procurement on e-mail: ocibitoye@ekspoly.edu.ng.

7. GENERAL INFORMATION
a. Bids must be in English language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All cost will be borne by the bidders;
d. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
e. Only pre-qualified bidders at technical evaluation will be invited at the later date for financial bids opening, while the financial bids of un-successful bidders will be returned unopened;
f. The Ekiti State Polytechnic Isan-Ekiti is not bound to pre-qualify any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED:
THE RECTOR
EKITI STATE POLYTECHNIC ISAN-EKITI, NIGERIA