DEADLINE: 6TH SEPTEMBER, 2024
ILESA GRAMMAR SCHOOL OLD STUDENT’S ASSOCIATION (ILEGSOSA)
INVITATION TO TENDER FOR CONSTRUCTION WORKS
1. THE NATIONAL EXECUTIVE AND THE NATIONAL WORKING COMMITTEE OF ILEGSOSA WISH TO CONSTRUCT A NATIONAL SECRETARIAT AT ILESA GRAMMAR SCHOOL COMPOUND.
2. THE NATIONAL IMPLEMENTATION AND MONITORING COMMITTEE OF THE PROPOSED PROJECT IS HEREBY REQUESTED BIDS FROM CONTRACTORS FOR THE CONSTRUCTION OF THE NATIONAL SECRETARIAT
3. THE 3D DRAWINGS AND FLOOR PLANS WILL BE PROVIDED. THE BIDDER IS FREE TO REPRODUCE AS TO ENABLE A GREATER UNDERSTANDING OF WHAT IS REQUIRED
4. THE STRUCTURAL DETAILS WILL BE PROVIDED AT THE COMMENCEMENT OF THE WORKS.
5. THE BID DOCUMENTS (HARDCOPIES AND ELECTRONIC COPIES) CAN BE COLLECTED AT THE NATIONAL SECRETARIAT THROUGH THE SECRETARY OF THE NATIONAL IMPLEMENTATION AND MONITORING COMMITTEE (NIMC) FROM 28 AUGUST TO 6TH SEPTEMBER 2024 BETWEEN THE HOURS OF 10:00 AM AND 3:00 PM EACH DAY, UPON REPRODUCTION OR PROOF OF PAYMENT OF NON-REFUNDABLE AMOUNT OF #50,000 ONLY INTO THE ILEGSOSA ACCOUNT, GT BANK WITH ACCOUNT NUMBER AND NAME, 0049050540 AND ILESA GRAMM OLD STUD PROJECT RESPECTIVELY.
6. BIDDER’S REPRESENTATIVE COMING TO COLLECT THE BID DOCUMENTS SHALL COME WITH 2 PASSPORT PHOTOGRAPHS.
7. BIDDERS WHO WISH TO CLARIFY ANY ISSUES MAY DO SO THROUGH THE SECRETARY (NIMC) – MR SAHEED ADEWALE OLAYEMI (07036692773) OR CHAIRMAN (NIMC) – DR ADIGUN ADEWOYE (09053479471) OR Q.S. BUNMI OTOLORIN ADEKALA (08023202075) OR CHIEF AFOLABI IGBAROOLA (08034038356) OR VICE CHAIRMAN (NIMC), PASTORBABALOLA OWOTUMI (08150734393). THE BIDDER IS HOWEVER RESPONSIBLE FOR WHATEVER HE/SHE MAKES OUT OF THE ANSWER HE MAY RECEIVE.
8. THE BIDDER SHALL INDICATE HOW MANY WEEKS THE WORKS SHALL TAKE AND SHALL PRESENT A SIMPLE TIMETABLE OR CHART TO ESTIMATE PROGRESS AND PERFORMANCE
9. UPON COMPLETION OF THE DOCUMENTS, BIDDERS SHALL PRODUCE THREE COPIES AND HOLD THEM TO THEIR BIDS
10. NO BIDS, FROM BIDDERS SHALL BE ACCEPTED 60MINUTE AFTER THE DUE DATE; 6TH SEPTEMBER 2024
11. THE CLIENT, NATIONAL IMPLEMENTATION AND MONITORING COMMITTEE IS NOT BOUND TO ACCEPT THE LOWEST OR ANY BID, NOR CAN BE ASKED AS TO THE BASIS OF ACCEPTING ANY BID
12. THE BIDS FOR ALL CONTRACTORS SHALL BE OPENED ON 6TH SEPTEMBER, 2024 BETWEEN HOURS 12:00PM TO 3:00PM
13. THE BIDDER OR REPRESENTATIVES ARE TO PRESENT AT THE NATIONAL SECRETARIAT ILEGSOSA AT ILESE GRAMMAR SCHOOL, ILESA ON THE DAY OF THE OPENING OF THE BIDS. THE OPENING SHALL BOTH BE DONE ONLINE AND PHYSICALLY.
14. THE SELECTED BIDDER SHALL BE CONTACTED ON OR BEFORE TUESDAY 10TH SEPTEMBER 2024
15. THE BIDDER WHOSE BID IS ACCEPTED IS FREE, AT THE COMMENCEMENT OF THE WORKS, TO REQUEST FOR ADVANCE PAYMENT NOT EXCEEDING 30PERCENT OF THE CONTRACT SUM. SUM REQUESTS MUST HOWEVER BE BACKED BY A BANK GUARANTEE EQUIVALENT TO THE AMOUNT REQUESTED.
16. INTERIM CERTIFICATES PRESENTED FOR PROCESSING SHALL NOT BE LESS THAN #10 MILLION, EXCEPT, UNTIL AFTER FLOOR, WALL AND CEILING FINISHING.
17. AS A GUIDE, INTERIM CERTIFICATES, MAY BE PRESENTED FOR PROCESSING AFTER COMPLETION OF:
a. SUBSTRUCTURE
b. FRAMES, EXTERNAL/INTERNAL WALLS UP TO ROOFING LEVEL
c. ROOFING, INSTALLATION OF WINDOWS AND DOOR AND
d. FLOOR, WALLS AND CEILING FINISHING.
18. PAYMENTS SHALL BE ON EXECUTED AND MEASURED WORKS ONLY.
19. IN CASE OF FOUNDATION BASES, COLUMNS, BEAMS, LINTELS, THE TYPE AND ARRANGEMENT OF THE REINFORCEMENTS MUST BE INSPECTED AND CERTIFIED BY THE ENGINEER BEFORE PROCEEDING TO CAST, OTHERWISE SUCH COMPONENTS SHALL NOT BE RECOMMENDED FOR PAYMENT.
20. SIMILARLY, IN THE CASES OF THE ROOF, THE MEMBERS AND ARRANGEMENTS OF THE TRUSSES WILL BE INSPECTED AND CERTIFIED BY THE ARCHITECT AND THE ENGINEER
21. DIFFERENCES SHALL BE AMICABLY AND SPEEDILY SETTLED IN GOOD FAITH SO AS NOT TO DISTURB THE PROGRESS OF THE WORKS.
22. WHERE DIFFERENCES CANNOT BE EASILY RESOLVED AND BECOME A DISPUTE, ALL AVENUES SHALL BE EXPLORED TO RESOLVE IT QUICKLY, AND WHEN THIS IS NOT POSSIBLE, THE DISPUTE SHALL BE SUBMITTED TO ARBITRATION.
23. THE ARBITRATOR SHALL BE A LEGAL PRACTITIONER, RESIDENT IN ILESE AND ACCEPTABLE TO BOTH PARTIES. THE RULING OF THE ARBITRATOR SHALL BE FINAL AND BINDING ON BOTH PARTIES.
MR SAHEED ADEWALE OLAYEMI
SECRETARY (NIMC)
EMAIL: SAHEED.OLAYEMI.A@GMAIL.COM
PHONE NUMBER: 07036692773
FOR: NATIONAL IMPLEMENTATION AND MONITORING COMMITTEE (NIMC)
