DEADLINE: 21ST AUGUST, 2024
INSTITUTE OF HUMAN VIROLOGY, NIGERIA (IHVN)
INVITATION TO BID FOR SUPPLY OF I.T. ITEMS UNDER GF N-THRIP GRANT

1. Introduction:
The Institute of Human Virology, Nigeria (IHVN) is a leading local non-governmental organization implementing HIV/AIDS, Tuberculosis, Malaria, Research, and non-communicable disease projects in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and those affected by these diseases.

2. Background:
The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with those affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers. IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans, IHVN’s key technical and funding partners include the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis, and Malaria.

3. Scope of Bid:
Bidders are invited to submit a Bid for the goods and/or services specified above, in accordance with the schedule of requirements

4. Invitation to Bid (ITB):
IHVN is soliciting interest from reputable bidders and organizations with relevant experience in carrying out services lated on our ITB during the project implementation period.

To be eligible to participate in the bidding process, interested organizations are required to provide the following information

The following will constitute the pre-selection criteria on a Yes or No basis:

  • Availability of a Company profile which should introduce your business’s mission, goals, vision, and history
  • All Bidders must include copies of FIRS tax clearance certificates for the past three years i.e., 2021, 2022 & 2023.
  • Availability of audited financial statements for the last 3 years in, 2021,2022 & 2023.
  • All bidders must provide verifiable documentary evidence of the execution of at least three (3) Contracts for Supply of LT items, two of which must have been in the last five (5) years. Copy of award letters and delivery certificate where applicable are to be enclosed of incorporation with the Corporate Affairs Commission (CAC) All bidders must provide proof of Certificate of Incorporation, including Form CAC2 and CAC7
  • Bank Reference Letter addressed to IHVN for the purpose of this bid.
  • All bidders must provide verifiable documentary evidence that shows they are the manufacturer or local distributor with manufacturer’s authorization to distribute or market these products within Nigeria.
  • A letter of attestation on bidders’ letterhead paper to state that all quoted items will be sourced directly from the original equipment manufacturer
  • Current Sworn Affidavit certifying as follows:

i. The company is not in receivership, subject to any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings

ii. The company does not have any director who has been convicted by any court in Nigeria and any other country for criminal offences in relation to fraud or financial impropriety or criminal misrepresentation or falsification on of fachi relating to any matter

iii. That no officer of IHVN is a former or present director or shareholder of the company or has any pecuniary interest in the bidder.

iv. That all information presented in the documents is true and correct in all particulars

  • All bidders must indicate their bid validity period. The bid validity period will be 60 days, starting from the date of the deadline for submission of the bids
  • All bidders must submit original copy of a bids security to the value of 2.5% of bidders quote
  • All bidders must indicate their bid validity period. The bid validity period will be 60 days, starting from the date of the deadline for submission of the bids
  • All bidden must submit a bid security in the value of 2.5% of bidders’ quote

5. Submission Requirements:

  • All bids must be in ink or typewritten, submission in pencil will not be accepted,
  • Copies of the complete hand copies of technical and financial bids are to be are to be submitted and marked separately in sealed envelopes and must be sent via courier or hand delivered, in a sealed envelope or parcel to the following address

INSTITUTE OF HUMAN VIROLOGY, NIGERIA
IHVN Campus, 6th Floor,
Cadastral Zone COO Plot 62, after BAZE University, Off CITEC Road, Abuja NIGERIA
Attn: Procurement Unit.

  • Apart from hard copies, all quotation must also be submitted on Excel Format (Tables) and Word format (proposals) on a separate flash drive. Any quotation without soft copies (for technical and financial proposals will not be evaluated. The flash drive should be passworded and the password should be contained in the sealed financial bid envelope Any submitted bid without this will not be considered. All quotations are inclusive of all associated costs for deliveries (loading and offloading, payment of levies, etc)
  • The financial evaluation will be based on the least cost selection per line item.
  • Bidders must indicate their bids in the bid register before dropping them in our bid box.
  • All bidders must tender to the detailed specifications as these are sensitive commodities.
  • The corrected price is what will be considered as the bid price
  • As time is of the essence, delivery of goods shall be within 6 to 8 weeks from the date of receipt of LPO by the contractor
  • Bidders must attach a copy of the product catalog of the bid items or get a sample ready for verification at the time of bid evaluation.
  • Bid must be on the Company’s Letterhead, duly signed and stamped by an authorized company representative. Any unsigned will be disqualified
  • All inquiries regarding the proposed application for the above should be addressed to the Director Procurement/HOD SCM of institute of Human Virology Nigeria (IHVN)

6. Notice:

  • Bids that must reach us on or before 21st of August 2024 should have the title of the BID written on the “Top Left-Hand Comer of the envelope.
  • We can only achieve our aims of long-term success if you provide outstanding service and quality. products. To this end, IHVN shall reserve the right to terminate any contract midway or after delivery of services/goods either for non-performance or non-compliance with specification, delivery time, and any other terms of the contract.
  • All interested bidders can download the BID document at www.ihvnigeria.org

7. The Bid and Bid Deadline:

  • Funding Agency: GFN-THRIP Grant
  • Bid Start Date/Time: 1st August 2024
  • Bid Deadline Date/Time: 21st August 2024 @10:00AM

8. Communications during the BID Period:

  • A prospective bidder requiring any clarification on notify IHVN via email at the following address no later than & working days before the dosing date for the submission of offers Email for submissions of all queries: bids@ihvnigeria.org on technical contractual, or commercial matters may (Use subject: RE SUPPLY OF OFFICE EQUIPMENT UNDER GFN-THRIP GRANT)
  • The Procurement Team at HVN will respond in writing (via email only) to any request for clarification of the BID that it receives by the deadline e indicated above. A consolidated document of IHVN’s response to all questions (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective bidders who have acknowledged the BID
  • There shall be no individual presentation by or meeting with bidders until after the closing date. From the date of issue of this bid to the final selection, contact with IHVN officials concerning the bidding process shall not be permitted, other than through the submission of queries and/or through a possible presentation or meeting called for by IHVN, following the terms of this bid.
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