DEADLINE: 20TH AUGUST, 2024
KWARA STATE UNIVERSITY, (KWASU MALETE )
P.M.B 1530, ILORIN
INVITATION FOR PRE-QUALIFICATION (TECHNICAL) FOR THE PROPOSED YEAR 2024 TETFUND ZONAL INTERVENTION PROJECTS
1. INTRODUCTION
1.1 The Kwara state university wishes to execute priority projects in order to create an atmosphere conducive for teaching, learning and research and thus ensuring a likeable and functional university system for its community. The Kwara state university thus invites interested, competent and reputable contractors/suppliers to tender for the under-listed project.
1.2 experienced and competent contractors are invited to submit bids for the project:
2. SCOPE OF WORK/SUPPLY
Lot D1: procurement, installation, testing and commissioning of office equipment.
3. ELIGIBILITY REQUIREMENTS
a. Evidence of certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including forms cac1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the Last three (3) years valid till 31st December, 2024; with minimum average turnover of N50 million;
c. Evidence of pension Clearance Certificate for the Last three (3) years (this requirement is only applicable to bidders whose number of staffs is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate Valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is ₦50Million and above);
e. Evidence of Nigerian social Insurance Trust Fund (NSITF) Clearance Certificate Valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. Sworn Affidavit:
- Disclosing whether or not any officer of the relevant committees of the kwara state university, malete, kwara state or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- That no Director has been convicted in any country for any criminal offence relating to fraud of financial impropriety or criminal misinterpretation or falsification of facts relating to any matter;
- That the company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petitions or proceedings;
h. Company’s Audited Accounts for the last three (3) years -2021,2022,2023;
i. Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academic/ Professional qualifications such as COREN, QSRBN, ARCON,CORBON, etc.;
k. For supply and installation of equipment: letter of authorization as representatives of the original equipment manufacturers(OEMs):
l. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature and complexity), executed in the last five (5) years including Letters of awards, Valuation Certificates, Job Completion Certificates and photographs of the project;
m. List of Plants/Equipment with proof of Ownership/Lease Agreement;
n. For joint Venture/ Partnership, Memorandum of Understanding (MoU) indicating lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.) and e-mail address. The Letter head Paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. SUBMISSION OF PREQUALIFICATION DOCUMENTS
Prospective bidders are to submit pre-qualification documents for each of the lot desired; three (3) hard copies each of the technical bids, packaged in sealed envelopes and clearly marked as “Technical Bid”; and addressed to the vice-chancellor, office of the VC, kwara state university, malete and clearly marked with the name of the project and the lot number. . Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box at the office of the registrar, kwara state university, malete not later than 12:00 noon on Tuesday, 20th August 2024.
5. OPENING OF PREQUALIFICATION DOCUMENTS
The prequalification documents will be opened immediately after the deadline for submission at 12:00 noon on Tuesday, 20th august, 2024 in the council chamber, senate building, kwara state university, malete in the presence of bidders or their representatives. Please, ensure that you sign the bid submission register in the office of the registrar, kwara state university, malete, as the kwara state university, malete will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Ag. Director of procurement on e-mail: mohammed.abubakar@kwasu.edu.ng
6. GENERAL INFORMATION
a. Prequalification documents must be in English language and signed by an official authorized by the bidder.
b. Prequalification documents submitted after the deadline for submission would be returned un-opened.
c. All costs will be borne by the bidders;
d. The prequalification documents will be opened in the presence of bidders or their representatives, CSOs in the areas of anti-corruption and transparency and private professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online.
e. Only pre-qualified bidders will be invited at a later date for collection of tender documents.
f. The kwara state university, Malete is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the public procurement Act, 2007.
SIGNED:
DR. KIKELOMO W. SALLEE
REGISTRAR KWARA STATE UNIVERSITY, MALETE, KWARA STATE
