Ministry Of Foreign Affairs- Invitation To Tender And Expression Of Interest For The Procurement Of Works And Goods Under 2024 Budget (5 Lots)

DEADLINE: 2ND & 16TH SEPTEMBER, 2024
MINISTRY OF FOREIGN AFFAIRS
DIRECTORATE OF TECHNICAL AID CORPS
35 ALEX EKWUEME WAY, JABI, ABUJA
INVITATION TO TENDER AND EXPRESSION OF INTEREST FOR THE PROCUREMENT OF WORKS AND GOODS UNDER 2024 BUDGET

1. INTRODUCTION
The Directorate of Technical Aid Corps, a parastatal under the supervision of the Ministry of Foreign Affairs in furtherance of its statutory mandate intends to implement some capital projects in the works, Goods and Services Categories in line with budgetary appropriation for the financial year 2024 in accordance with provision of the Public procurement act, 2007.

2. SCOPE OF THE PROCUREMENT
The proposed procurement comprises WORKS (Rehabilitation), GOODS (General Supplies of Furniture and Fittings) of the Directorate towards implementation of 2024 Budget. The Ministry therefore invites interested and competent firms to submit documents for the following projects:

3. ELIGIBILITY REQUIREMENT
a. Evidence of certificate of incorporation issued by the Corporate Affairs Commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7. Business Name with Form BN1 is also acceptable for Consultancy Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or personal Income tax Clearance Certificates of all the partners in case of Business name) for the last three (3) years valid till 31st December 2024; with a minimum average annual turnover of N30 million for LOT 1,2 & 3, while N40 million for LOT $ & % respectively;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
g. Sworn affidavit

• Disclosing whether or not any officer of the relevant committees of the Directorate of Technical Aid Corps or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
• That no director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• That the company is not in receivership, the subject of any form of insolvency of bankruptcy proceedings or the subject of any form of winding up petition or proceedings.

h. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile indicating its activities, with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. List of plants/equipment with proof of ownership/Lease agreement;
m. For joint venture/partnership, memorandum of understanding should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF compliance Certificate, NSITF Clearance certificate, IRR and sworn affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (CATGORY A & B)
Interested companies are to collect the Standard Bidding Document (SBD) from the Office of the Head of Procurement Unit Room 001, Ground Floor, Directorate of Technical Aid Corps (between 08:00am to 4:00pm, on working days) on evidence of payment of a non-refundable tender fee of N10, 000.00. Only per Lot payable to the Federal Government Treasury Single Account (TSA), in favor of the Directorate of Technical Aid Corps, Jabi Abuja.

5. SUBMISSION OF TENDER DOCUMENTS (CATEGORY A & B)
Prospective bidders are to submit bids for each of the Lots desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to
“The Director-General, Directorate of Technical Aid Corps, 35 Alex Ekwueme Way, Jabi, Abuja and clearly marked with the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender box at the Director General’s Conference Room located on the Ground Floor of the Directorate not later than 12:00noon Monday, 16th September 2024.

6. SUBMISSION OF EOI
Interested firms in services are to submit the expression of interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00noon Monday, 2nd September 2024.

7. OPENING OF EOIs/TECHNICAL BIDS
The EOIs and the technical bids will be opened immediately after the deadline for submission 12:00noon Monday, 2nd September 2024 at the Directorate’s Conference Room Ground Floor while the financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register in the Office of the Head of Procurement Unit Room 001, Ground Floor, Directorate of Technical Aid Corps as the Directorate of Technical Aid Corps will not be held liable for misplaced or wrongly submitted bids.

8. GENERAL INFORMATION
a. EOIs/Bids must be in English language and signed by an official authorized by the bidder;
b. EOIs/Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than One (1) Lot;
d. All cost will be borne by the bidders;
e. The EOIs/Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
f. Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at the later date for financial bids documents while the financial bids of un-successful bidders will be returned un-opened;
g. Consultancy Services: only shortlisted Applicants at EOI’s evaluation will be invited at the later date for collection of Request for Proposal;
h. The Directorate of Technical Aid Corps is not bound to pre-qualify any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED:
DIRECTOR-GENERAL
DIRECTORATE OF TECHNICAL AID CORPS