National Institute For Sports (NIS)- Invitation To Tender For The Implementation Of A Zonal Intervention Constituency Project

DEADLINE: 16TH SEPTEMBER, 2024
NATIONAL INSTITUTE FOR SPORTS (NIS)
NATIONAL STADIUM, SURULERE, P.O. BOX 145 LAGOS
INVITATION TO TENDER FOR THE IMPLEMENTATION OF A ZONAL INTERVENTION CONSTITUENCY PROJECT

1. INTRODUCTION
The national institute for sports (NIS) hereby invites reputable, competent and registered/companies for tender for the execution a zonal intervention/constituency project in line with the federal government bureau of public procurement guidelines in the following area:

2. Project descriptions

3. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the under-listed requirements to be eligible in this procurement:

a. Evidence of certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including form CAC1, or CAC2 and CAC3 Business name with form BN1 is also acceptable for consultancy services;
b. Evidence of Company’s Income Tax Clearance Certificate for the Last three (3) years valid till 31st December, 2024 with minimum average annual turnover of N150million for the whole projects;
c. Evidence of pension Clearance Certificate for the Last three (3) years (this requirement is only applicable to bidders whose number of staffs is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate Valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is ₦50Million and above);
e. Evidence of Nigerian social Insurance Trust Fund (NSITF) Clearance Certificate Valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. Sworn Affidavit:

• Disclosing whether or not any officer of the relevant committees of the national institute for sports or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no Director has been convicted in any country for any criminal offence relating to fraud of financial impropriety or criminal misinterpretation or falsification of facts relating to any matter;
• That the company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• The company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

h. Company’s Audited Accounts for the last three (3) years -2021,2022,2023;
i. Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academic/ Professional qualifications such as COREN, QRSBN, ARCON, COBON, etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature and complexity), executed in the last five (5) years including Letters of awards, Valuation Certificates, Job Completion Certificates and photographs of the projects;
l. List of plants/Equipment with proof of ownership/lease of agreement;
m. For joint Venture/ Partnership, Memorandum of Understanding (MoU) indicating lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.) and e-mail address. The Letter head Paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the standard bidding document (SBD) from the procurement unit of the institute between 10:00am-4:00pm (Monday-Friday except public holiday) with evidence of payment of a non-refundable tender fee of N10,000.00 per lot, paid into the Nigeria institute for sport (NIS) REMITA account in any reputable commercial bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, completed technical and financial bids should be put in separate envelopes (two hard copies each), with a softcopy of the financial bid only in MS Excel format. The envelopes clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Director General, national institute for sports, national stadium, surulere, Lagos and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box at the procurement unit not later than 12:00 noon Monday, 16th September, 2024.

6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately on the date and timeline for submission at 12:00 noon Monday, 16th September, 2024 in the national institute for sports (NIS)’s conference hall in the presence of bidders or their representatives, while the financial bids will be kept un-opened, please ensure that you sign the bid submission register in the procurement unit as the institute will not be held liable for misplaced or wrongly submitted bids. For further enquiries please contact the procurement officer on e-mail: wuyepjj70@yahoo.com and GSM number: 08185794829 and 08082868201.

7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. The national institute for sports (NIS) is not under any obligation to accept the lowest cost bid;
d. All costs will be borne by the bidders.
e. All bid documents MUST be accompanied with duly signed submission letters by the bidders. Any unsigned documents will be disqualified;
f. Companies with fraudulent and poor record of performance at NIS need not apply, as they will be disqualified;
g. Arrangement for technical documents in hard copies should follow the order in 3 above and appropriately paged. The technical documents should have table of content indicating he pages, which these items are to be found. Failure in compliance with the directive will result in the disqualification of the bid in the bidding process;
h. The technical bids will be opened in the presence of bidders or their representatives, CSOs in the area of Anti-corruption and transparency and private professional bodies will be covered by video accordingly; invitation link will be sent to bidders who chooses to join the bid opening online;
i. Only pre-qualified bidders at the technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
j. Execution of project is subject to release/availability of the necessary fund; and
k. The national institute for sports is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Procurement Act, 2007.

Signed:
Secretary
For: management/tenders board