DEADLINE: 2ND SEPTEMBER, 2024
OBAFEMI AWOLOWO UNIVERSITY ILE-IFE, NIGERIA
INVITATION TO TENDER FOR PROJECTS EXECUTION
1. INTRODUCTION
The Obafemi Awolowo University, ile-ife Is desirous of awarding contract for the under-listed projects under the year 2024 capital appropriation and TETFUND intervention projects. It therefore invites bids for pre-qualification and tender for the following projects:
2. SCOPE OF GOODS AND WORKS
A. YEAR 2024 CAPITAL APPROPRIATION FUND
Lot A1: renovation of Lecture Theater for the Department of Chemistry and physics-ERGP-23204122
Lot A2: rehabilitation of penstock works in the university Dam-ERGP- 23204138
B. TETFUND PROJECTS: YEAR 2019/2020 (MERGED) TETFUND INTERVENTION IN ICT SUPPORT
Lot B3: supply and installation of Wi-Fi-G grand stream (lot) 4) GWN 7660 enterprise access point for campus wireless network infrastructure expansion at university secretariat building + extension (32nos.), supply and installation of 8 ports Gigabytes PoE switches (7nos. ) 60 supply and installation of 1KVA hybrid inverter + 2nos. of 450w solar panels (15nos quantities) 1 lot.
C. YEAR 2023 TETFUND MAINTENANCE INTERVENTION 2023R/FX558
Lot C5: rehabilitation of faculty of administration extension building (TETFUND year 2010-2012 merged intervention project) consisting of 0.55mm roofing covering work (34m2), felting, repair and replace windows and doors, floor finishing, wall finishing, ceiling finishing, plumbing & electrical works, and supply of 5Nos. office tables, (750x 1200mm0, 5nos. office chairs, 10nos. visitor’s chair, 4nos. wooden podium, repairs of 50nos. lecture seats, etc. VAT inclusive
Lot c6: insurance support for critical assets (it covered 124nos. critical facilities of the institution)
D. YEAR 2024 TETFUND PROJECT MAINTENANCE INTERVENTION 2024R/FX260
Lot D7: proposed rehabilitation of (one suspended floor) ecology and environmental studies building. Comprising of; replacement of defective roof covering with long span aluminum roofing sheet, rendering and re-painting of defective internal and external walls, rendering and replacing of defective wall tiles, rendering and replacing of defective flooring (terrazzo), rendering and replacing of defective floor tile, replacement of deteriorated doors and accessories, replacement of defective suspended ceiling, installation of steel burglar bars and mosquito nets, replacement of defective mechanical & electrical installations, etc. as per submission.
Lot D8: procurement, installation, testing and commissioning of: 4nos. laptop FHD-15 INTEL CORE-15, 512gb-ssd, 8gb, webcam, KDMI, USS type-c, 1Nr. HP LaserJet pro M211 dw as per submission.
E. INTERNALLY GENERATED REVENUE (IGR) PROJECT
Lot E9: supply of a 2.51, petrol engine AT, ACP, ALLOY RIM, 6 speed automatic transmission, airbags (driver+passenger+side/cutain shield + driver kneen), Radio/USB/AUX/CD, multifunctional LED display screen, multifunctional steering wheel, thumb start ignition, keyless entry, air conditioner, wood finish, high mount stop light, fog lamp, anti-lock braking system (ABS) reverse camera, power steering, power windows, power door locks & power side mirrors. 100,000km/3-year manufacturer warranty and after-sales service.
3. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents:
a. Evidence of certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including forms cac1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the Last three (3) years valid till 31st December, 2024;
c. Evidence of pension Clearance Certificate for the Last three (3) years (this requirement is only applicable to bidders whose number of staffs is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate Valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is ₦50Million and above);
e. Evidence of Nigerian Social Insurance Trust Fund (NSITF) Clearance Certificate Valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. Sworn Affidavit:
- Disclosing whether or not any officer of the relevant committees of the Obafemi Awolowo University, ile-ife or Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- That no Director has been convicted in any country for any criminal offence relating to fraud of financial impropriety or criminal misinterpretation or falsification of facts relating to any matter;
- That the company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petitions or proceedings;
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years -2021,2022,2023;
i. Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academic/ Professional qualifications such as COREN, QSRBN, ARCON,CORBON,NITDA & CPN etc.
k. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature and complexity), executed in the last five (5) years including Letters of awards, Valuation Certificates, Job Completion Certificates and photographs of the project;
l. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. For supply and installation of equipment: letter of authorization as representatives of the original equipment manufacturers(OEMs):
n. Only companies included in the national automotive design and Development Council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
o. Underwriters: operational license issued by NAICOM, valid and adequate re0-insurance treaty arrangement & certified true copy of audited accounts approved by NAICOM;
p. For joint Venture/ Partnership, a Memorandum of Understanding (MoU) indicating the lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.) and e-mail address. The Letter head Paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the standard Bidding Document (SBD) from the office of the Director of works and maintenance services of the university between the hours of 8:30am and 4:00pm daily upon the presentation of the evidence of payment of a non-refundable Tender Fee of N10, 000.00 per Lot, paid into the obafemi awolowo university’s remita account in any reputable Commercial Bank in Nigeria.
5. SUBMISSION OF DOCUMENTS
Prospective bidders are to submit bid for each of the technical and financial bids, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the vice-chancellor, obafemi Awolowo University, ile-ife indicating clearly: project title, project description and lot number. Furthermore, the reverse of the sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in sealed envelope in the office of the secretary, tenders board, registrar’s office, floor 3, university hall, obafemi awolowo university ile-ife, not later than 12:00noon Monday, 2nd September, 2024.
6. OPENING OF PRE-QUALIFICATION DOCUMENTS
Only the Technical bids will be opened immediately after the deadline for submission at 12:00noon Monday, 2nd September, 2024, in the committee room 05 of the university hall in the presence of the bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of the secretary, tenders board, registrar’s office, floor 3, university hall, obafemi Awolowo University, ile-ife, as university will not be held Liable for misplaced or wrongly submitted bids. For further enquiries, please contact “the registrar” e-mail: registrar@oauife.edu.ng or the acting director, directorate of procurement” e-mail directorateofprocurement@oauife.edu.ng
7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than one (1) lot, violation is automatic disqualification.
d. The university will deal only with authorized officers of the tendering companies and not through individuals or agents acting on their behalf.
e. All costs will be borne by the bidders.
f. This advertisement of “tender opportunity” shall not be construed as a commitment on the part of the university, nor shall it entitle applicants to make any claims whatsoever and/or seek any indemnity from the university by virtue of such applicants having responded to this advertisement.
g. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
h. Only pre-qualified bidders at the technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.
i. The university is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Procurement Act, 2007.
Signed:
Mr. K. A Bakare
REGISTRAR AND SECRETARY TO THE COUNCIL
