DEADLINE: 19TH AUGUST, 2024
THE FEDERAL POLYTECHNIC, MUBI
INVITATION FOR PRE-QUALIFICATION FOR CONSTRUCTION OF EROSION CONTROL PROJECT AT FEDERAL POLYTECHNIC, MUBI
1. INTRODUCTION
In compliance with the requirement of the Public Procurement Act, 2007, The Federal Polytechnic Mubi, Adamawa State, wishes to invite reputable and seasoned firms with proven track record and expertise for prequalification:
2. SCOPE OF WORKS
PROJECT: CONSTRUCTION OF EROSION CONTROL
3. ELIGIBILITY CRITERIA
a. Evidence of certificate of incorporation issued by the Corporate Affairs Commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7.
b. Evidence of filing of annual returns for the year 2023 by inclusion of an acknowledgement letter from the Corporate Affairs Commission
c. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December 2024;
d. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
e. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
f. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
g. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
h. Sworn affidavit
- Disclosing whether or not any officer of the relevant committees of the Federal Polytechnic Mubi, Adamawa State or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
- That no director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- That the company is not in receivership, the subject of any form of insolvency of bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
i. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023
j. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
k. Company’s Profile including registered/head/branch addresses, functional email address and GSM phone number(s) with Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications with the following specific submission: bidders must provide evidence of COREN Registration Certificate of either CORBON OR ARCON; and submit a list of technical staff including at least three key registered professionals an Architect, a Civil/Structural Engineer and Quantity Surveyor including their CVs with copies of their Academic/Professional certificates and 2024 Annual practice licenses should be endorsed by the individual professional and affixed with the professional stamp or seal;
l. Verifiable documentary evidence of at least (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.
m. List of plants/equipment with proof of ownership of lease agreement;
n. For joint venture/partnership, memorandum of understanding should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF compliance Certificate, NSITF Clearance certificate, IRR and sworn affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. SUBMISSION OF PREQUALIFICATION DOCUMENTS
Prospective bidders are to submit bids in two (2) hard copies and one (1) soft copy of the technical bids packaged in sealed envelopes and clearly marked as “Technical Bid” and addressed to
The Rector
Federal Polytechnic, Mubi
Adamawa State
And clearly marked with the name of the project. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in designated Tender box in the Directorate of Procurement Office, Federal Polytechnic, Mubi
The closing date is 12:00noon Monday, 19th August 2024
5. OPENING OF PRE-QUALIFICATION DOCUMENTS
i) The prequalification documents will be opened immediately at the expiration of 12:00noon Monday, 19th August 2024 at the Federal Polytechnic, Mubi, Council Hall in the presence of Bidders or their representatives.
ii) All late submission shall be rejected, disqualified and returned unopened to the bidders.
6. GENERAL INFORMATION
a. All documents/information must be in English language. Paginated and submitted in sequence/order as listed in the eligibility criteria 3.0 above
b. Non-compliance with any of the eligibility requirement listed above will lead to the automatic disqualification of the bid and adjudged non-responsive.
c. A company can only submit prequalification document for only 1 Lot
d. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
e. Only pre-qualified bidders will be invited at the later date for collection of Tender documents;
f. The Federal Polytechnic, Mubi is not bound to pre-qualify any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
g. For further enquiries, please contact the Directorate of Procurement between 10:00am to 3:00pm (Mondays to Fridays) at the following address
CHIEF PROCUREMENT OFFICER.
THE FEDERAL POLYTECHNIC, MUBI
SIGNED:
CHIEF PROCUREMENT OFFICER
