DEADLINE: 17TH SEPTEMBER, 2024
UNIVERSITY OF PORT HARCOURT CHOBA, NIGERIA
INVITATION TO TENDER FOR YEAR 2024 CAPITAL PROJECTS
1. INTRODUCTION
The University of Port-Harcourt, Choba, Rivers state, Nigeria hereby invites tenders from competent and experienced Contractors for the construction of the following Projects:
2. SCOPE OF WORK
LOT 1: ERGP 12210210- CONSTRUCTION OF ACCESS ROAD AND CAR PARK FOR PHARMACY LECTURE HALLS BUILDING.
LOT 2: ERGP 12210213- CONSTRUCTION OF ACCESS ROAD AND CAR PARKS FOR FACULTIES OF BASIC CLINICAL SCIENCES AND ALLIED HEALTH SCIENCES BUILDINGS.
LOT 3: ERGP 23210215- CONSTRUCTION OF CAR PARK AND WALKWAY FOR CENTRAL LECTURE HALL BUILDING 11.
LOT 4: ERGP 27210195- COMPLETION OF LAB PHARMACY BUILDING PHASE 111.
LOT 5: ERGP 27210208- CONSTRUCTION OF ADMISSIONS OFFICE BLOCK.
3. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years, 2021, 2022, 2023 valid till 31st December, 2024; with a minimum average annual tumover of N25 million for LOT 1, 2 & 3, while N30 million for LOT 4 & 5 respectively.
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2024 or valid Certificate issued by Bureau of Public Procurement (BPP).
g. Sworn Affidavit from High Court or Court of Coordinate Jurisdiction
- disclosing whether or not any officer of the relevant committees of the University of Port-Harcourt, Choba, Rivers State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars; that no Director of the company has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non- performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years 2021, 2022 & 2023 duly acknowledged by FIRS
i. Reference Letter from a reputable Commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years (2019 to date) including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
m. Evidence in the CAC Documents indicating that the bidder is a registered and practising Construction Company,
n. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
o. All documents for submission must be arranged in the chronological order as in 3(a-m) above or automatic disqualification.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the Office of the Ag. Head of Procurement Unit of the University on evidence of payment of a non-refundable tender fee of N10,000.00 per LOT, paid into the University’s Remita Account in any reputable Commercial Bank in Nigeria.
5. SUBMISSION OF TENDER DOCUMENTS.
Prospective bidders are to submit bid for not more than two [2] LOTS, two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Vice-Chancellor, University of Port Harcourt, Choba, Senate Building, 3rd floor, University Park, and clearly marked with the name of the Project and the Lot Number at the Top Left hand comer and drop it in the tamper-proof Box. Furthermore, the reverse of each sealed envelope should bear the name, address and telephone number of the bidder and drop in the designated Tender Box by the Vice-Chancellor’s Visitor’s Waiting Room not later than 12:00 noon, Tuesday, September 17, 2024.
6. OPENING OF TECHNICAL BIDS
The submitted technical bids will be opened immediately after the deadline for submission 12:00 noon, Tuesday, September 17, 2024, at the Senate Chambers, University Park, University of Port Harcourt, Choba, in the presence of bidders or their representatives. Please, ensure that you sign the Bid Submission Register at the point of submission as the University of Port Harcourt, Choba will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please, contact the Ag. Head of Procurement Unit, DR. TEGBEE E. BARINAAZIGA on 08037957724.
7. GENERAL INFORMATION.
i. Bids must be in English Language and signed by an official authorised by the bidder.
ii. Bids submitted after the deadline for submission shall be rejected and retumed un-opened to the bidder.
iii. Bidders should not bid for more than two (2) Lot, contravention is automatic dis- qualification.
iv. All costs incurred as a result of this tender invitation and subsequent requests for information shall be borne by the bidders.
v. Delivery of bids through Courier Services will not be accepted, if received after the deadline.
vi. The Bids will be opened immediately after the deadline in the presence of CSOS, NGOs and Professional Bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;
vii. Only pre-qualified bidders at the technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.
The University of Port-Harcourt, Choba, Rivers State is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
SIGNED:
REGISTRAR
