DEADLINE: 18TH AUGUST, 2024
WEST AFRICAN CENTRE FOR PUBLIC HEALTH AND DEVELOPMENT (WACPHD)
REQUEST FOR QUOTATION FOR VEHICLE RENTAL SERVICES
1.0 INTRODUCTION
The West African Center for Public Health and Development (WACPHD), an affiliate of the University of Manitoba, is a non-governmental organization dedicated to improving health equity through research, program delivery, technical assistance, and education. We are soliciting quotations for the rental of vehicles to support the Family Planning/MNCH- Supply Side Baseline Assessment (FP/MNCH-SSBA) project funded by the Bill & Melinda Gates Foundation (BMGF). The purpose of this RFQ is to identify and engage a qualified vendor that can provide reliable transportation for project activities in Lagos.
2.0 SCOPE OF WORK
The selected vendor will be responsible for the following:
- Provide vehicle rental services daily for the required number of days in Lagos State.
- Provide dedicated drivers for each vehicle.
- Ensure all rented vehicles have comprehensive insurance coverage and a GPS-tracking system.
- Cover fuel and maintenance costs in the rental agreement.
- Offer 24/7 customer support for any issues that may arise during the rental period.
- Ensure prompt replacement of vehicles in case of breakdown within 24 hours.
- Comply with all local traffic regulations and safety standards.
- Regularly maintain and clean the vehicles.
- Require drivers to complete daily vehicle logbooks, including destination, date, driver’s name, car plate number, start and end time per trip, and mileage.
Vehicle Type: Minivans (e.g., Toyota Sienna, Honda Odyssey) with a 6-passenger capacity
Quantity: 12 vehicles Contract
Duration: 105 days
Contract Award: One or more suppliers may be awarded the contract
3.0 GENERAL ELIGIBILITY CRITERIA
All procurement activities of this Organization shall be fully governed by the approved Procurement Guidelines in the Public Procurement Act (PPA 2007). The following mandatory requirements must be met by all prospective bidders:
- Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) with the inclusion of Articles of Association (forms CAC2 and CAC7).
- Evidence of the Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December 2023.
- Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years, including Letters of Awards and Job Completion Certificates.
- At least 5 years of working experience in car rental services in Nigeria.
- Vendors must possess valid insurance for the vehicles offered for rental.
- Evidence of physical registered office (e.g., utility bill or tenancy agreement with the name of the firm).
- All documents for submission must be uploaded online with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing among others the Registration Number (CAC), Contact Address, Telephone Number (Preferably GSM No.), and Email Address. The Letterhead Paper must bear the Names and Nationalities of the CEO/Directors of the Company at the bottom of the page duly signed by the authorized officer of the firm.
- Vendors must comply with all local regulations regarding vehicle operation and safety.
- Our organization reserves the right to reject any or all bids.
- Should your organization be successful in the selection process, our organization shall withhold and remit the appropriate tax rate under which your professional service falls as required by law
Quotations must be submitted online via the provided link: https://forms.gle/zNb9EdajRtohC3ky7 or should be delivered on or before the due date by hand in a sealed envelope If submitting a hard copy, please ensure it contains all the information requested in the online form to the stated address below:
Procurement Officer WACPHD,
Plot 182 P.S Egure Street, 2nd Avenue,
off Wole Soyinka Avenue,
Gwarinpa District, FCT, Abuja.
Deadline Submission: 18th August 2024
