DEADLINE: 14TH OCTOBER, 2024
CHUKWUEMEKA ODUMEGWU OJUKWU UNIVERSITY
ANAMBRA STATE
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR YEAR 2024 TETFUND INTERVENTION PROJECTS
1. INTRODUCTION
The Chukwuemeka Odumegwu Ojukwu University, Anambra State in compliance with the requirements of the Public Procurement Act 2027 and other Extant Government Regulations intend to undertake the procurement of goods for the implementation of YEAR 2024 TETFUND ZONAL INTERVENTION PROJECT following the allocation of funds. Competent and experienced contractor/firms with relevant experience and good track record of prompt delivery of similar projects are hereby invited to submit bids for pre-qualification and tender exercise for the projects listed below:
2. SCOPE OF WORK
Lot 1: Procurement, Installation, Testing and Commissioning Of School Equipment
3. ELIGIBILITY REQUIREMENTS
a. Evidence of certificate of incorporation issued by the Corporate Affairs Commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December 2024 with Minimum Average Annual Turnover of N200m and above;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
g. Sworn affidavit
- Disclosing whether or not any officer of the relevant committees of the Chukwuemeka Odumegwu Ojukwu University, Anambra State or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
- That no director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- That the company is not in receivership, the subject of any form of insolvency of bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
h. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility not less than N1 Billion for the execution of the project when needed;
j. Company’s Profile indicating its activities, with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;
k. For Supply Of Equipment: Letter of Authorization as the representative of the Original Equipment Manufacturer (OEM);
l. For joint venture/partnership, memorandum of understanding should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF compliance Certificate, NSITF Clearance certificate, IRR and sworn affidavit are compulsory for each JV partner);
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the Office of the Director, Physical Planning, Chukwuemeka Odumegwu Ojukwu University, Anambra State on evidence of payment of a non-refundable tender fee of N10, 000.00 per Lot, into the University’s remita Account in any reputable commercial bank in Nigeria. Evidence of such payment is to presented at the cash office. A copy of payment receipt must also be attached to financial documents.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bids in two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Vice-Chancellor, Chukwuemeka Odumegwu Ojukwu University, Anambra State and clearly marked with the name of the project and lot number boldly written on top of the envelpe. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender box at the Registrar, Chukwuemeka Odumegwu Ojukwu University, Anambra State Office not later than 12:00noon Monday, 14th October 2024. Please ensure you signed the Bid Submission Register, as the University will not be held liable for misplaced or wrongly submitted bids.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00noon Monday, 14th October 2024 in the Council Chamber, Administrative Building Chukwuemeka Odumegwu Ojukwu University, Anambra State in the presence of bidders or their representative, while the financial bids will be kept un-opened. Please ensure you signed the Bid Submission Register in the office of the office of the Director of Physical Planning, Chukwuemeka Odumegwu Ojukwu University, Anambra State as the Chukwuemeka Odumegwu Ojukwu University, Anambra State will not be held liable for misplaced or wrongly submitted bids
7. GENERAL INFORMATION
a. Bids must be in English language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. Documents shall be verified and violators shall be returned to investigating authorities. All bid documents must be initialed and paginated;
d. The implementation of the advertised projects is subject to availability of Fund;
e. All cost will be borne by the bidders;
f. Contractors with history of delay or abandonment of TETFUND projects need not to apply;
g. Delivery of bids by the courier service will not be accepted;
h. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
i. Failure to comply with the above requirements would automatically result in disqualification;
j. Only pre-qualified bidders at technical evaluation will be invited at the later date for financial bids opening, while the financial bids of un-successful bidders will be returned unopened;
k. The Niger Delta University Wilberforce Island is not bound to pre-qualify any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
REGISTRAR
CHUKWUEMEKA ODUMEGWU OJUKWU UNIVERSITY, ANAMBRA STATE
