Debbie Kauna Foundation (DKF)- Request For Quotation (RFQ) For Lenovo All-In-One Desktop Computers (40 Items)

DEADLINE: 24TH SEPTEMBER, 2024
DEBBIE KAUNA FOUNDATION (DKF)
REQUEST FOR QUOTATION (RFQ) FOR LENOVO ALL-IN-ONE DESKTOP COMPUTERS

INTRODUCTION

ORGANIZATIONAL OVERVIEW
The Debbie Kauna Foundation (DKF) is a national women-led non-governmental organization in  Nigeria dedicated to advancing the rights and opportunities of persons with disabilities, with a special focus on women and girls. DKF operates with a clear mission to educate, empower, and train  Nigerians with disabilities, aiming to improve their quality of life and ensure they enjoy optimal  health. The organization’s vision extends beyond individual support, aspiring to create a society where Nigerians with disabilities have equal opportunities in all aspects of life, including education, employment, and healthcare. The organization is driven by a deep compassion for those affected by  conflict in Nigeria and aims to address the challenges facing this vulnerable population.

PURPOSE OF RFQ:
Debbie Kauna Foundation is seeking quotations for the supply of Lenovo all-in-one desktop computers. This RFQ outlines the requirements for the desktops we are interested in acquiring to meet our  organizational needs. We aim to ensure that the desktops meet our specifications and provide a reliable and efficient computing experience for our users.

Product Overview

• Product Type: Lenovo All-in-One Desktop Computers
• Quantity Required:[40 Pieces]

Delivery Location:[Madagali &Michika]

Specifications

Technical Requirements

• Model: Lenovo All-in-One
• Processor:[Minimum Intel Core i5, 4th Gen or equivalent AMD Ryzen processor]
• RAM: [8 GB DDR3 or higher]
• Storage:[128 GB SSD or higher]
• Display: [Minimum 18-inch]
• Operating System:[Windows 10 Pro]
• Graphics:[Intel Graphics or equivalent]
• Connectivity: [Wi-Fi, Bluetooth, Ethernet]
• Ports: [USB 2.0, USB 3.0, HDMI, SD card reader]
• Camera and Microphone: Integrated HD webcam and microphone
• Keyboard and Mouse: [Wired]

Additional Features

• Audio: Built-in speakers with high-quality sound

Quotation Requirements

Pricing

• Unit Price: Provide the cost per unit of each Lenovo all-in-one desktop.
• Total Cost: Provide the total cost for the required quantity, including any applicable taxes and fees.
• Discounts: Indicate if any bulk purchase discounts are available.

Delivery and Installation

• Delivery Timeframe: Provide the estimated delivery time from the date of order.
• Installation Services: Indicate if installation services are included or available at an additional cost.

Warranty and Support

• Warranty Details: Specify the warranty period and coverage for the desktops.
• Support Services: Provide information on post-purchase support, including contact details for technical support.

Evaluation Criteria
Quotations will be evaluated based on the following criteria:

• Cost: Competitive pricing and value for money.
• Specifications: Compliance with the required technical specifications.
• Warranty and Support: Quality and length of warranty and availability of support services.
• Delivery Time: Timeliness of delivery and any associated costs.

Requirements for Quotation Submission

• Quotations must be submitted in [electronic format/email/hard copy] by [24^TH SEPTEMBER, 2024] or to be submitted physically at the Head Office.
• Quotations should be sent to the following address/email:

  [Address:  NO: 24 Kula Close, Karewa GRA, Jimeta Yola. Mail: Procurement@dkf.ngo]

The subject line should be marked: “RFQ: REQUEST FOR QUOTATION FOR SUPPLY OF ALL-IN-ONE LENOVO DESKTOPS”

RFQ Schedule

• RFQ Issue Date: [10^TH SEPTEMBER, 2024.]
• Deadline for Submitting Questions: [23^RD SEPTEMBER, 2024.]
• Deadline for Quotation Submission: [24^TH SEPTEMBER, 2024.]

Contact Information
For any queries or clarifications regarding this RFQ, please contact:

Contact Person: Jesse-Praise Bubwa Birdling
Mail: jesse@dkf.ngo  
Phone Number: +234 8122801568 [calls]
+234 9161617798 [WhatsApp]
Company Address:  No. 24 Kula Close, Karewa GRA, Jimeta Yola

Terms and Conditions as per DKF’s Policy

• Payment terms: Payment will be made within 2 weeks after delivery and acceptance of goods
• All responses to this RFQ will be treated as confidential.
• DKF reserves the right to accept or reject any quotations.
• The selected vendor will enter into a contract with DKF under the terms outlined in this RFQ and any subsequent negotiations
• Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by DKF. This RFQ is conducted in accordance with the DKF Procurement Policies.
• Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by DKF. DKF is under no obligation to award a contract to any Bidder as a result of

this RFQ. DKF shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process

• DKF enforces a 5% withholding tax deduction on the total contractual sum. DKF reserves the right to validate documentation accuracy. Inquiries or clarifications on tax matters should be communicated before the RFQ submission deadline. Participation implies vendor agreement to the outlined withholding tax and VAT exemption policies
• Language in which Quotation will be submitted must be in English.
• No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received.

All Applicants Are to Attach:

• Business Registration Certificate
• Tax Compliance Certificate
• Warranty Certifications (if applicable)

Attaching the right certificates to an RFQ submission demonstrates the vendor’s credibility, reliability, and commitment to compliance, which improves the likelihood of being selected for the contract.

Please Note: Kindly send your Quotation to Procurement@dkf.ngo and copy this Mail Address: debbiekaunafoundation@gmail.com