DEADLINE: 28TH OCTOBER, 2024
FEDERAL MINISTRY OF ART, CULTURE AND THE CREATIVE ECONOMY (FMACCE)
FEDERAL SECRETARIAT, PHASE II, ABUJA
INVITATION TO TENDER FOR YEAR 2024 CAPITAL PROJECTS
TENDER PACKAGE NO.: FMACCE/PROC/2024/02
1.0 INTRODUCTION
The Federal Government of Nigeria has provided funds in the 2024 Appropriation for the Federal Ministry of Art, Culture and the Creative Economy. The Ministry in pursuance of its Mandate desires to utilise part of the funds to procure Works. To this end, experienced and reputable Contractors are hereby invited to tender for the under-listed projects:
2.0 SCOPE OF WORKS
S/No. Lot No. Project Title 1 FMACCE/WKS/1 Construction of Skill Acquisition Center for Art and Craft Bichi Local Government, Kano State 2 FMACCE/WKS/2 Provision of Solar Street Light to Gandi District, Rabah Local Government Area, Sokoto State 3 FMACCE/WKS/3 Construction of Skill Acquisition Center for Art and Craft Musawa Local Government, Katsina State 4 FMACCE/WKS/4 Provision of Solar Street Light to Eight District of Musawa Local Government Area, Katsina State 5 FMACCE/WKS/5 Road Construction with Solar Street Lighting at Dawanau Road Kofar Waika, Kano State
3.0 ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 & CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2021, 2022 & 2023); valid till 31st December, 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2024;
f Evidence of Registration on the National Data Base of Federal Contractors, Consultants and Service Providers by Submission of Interim Registration Report (IRR) expiring on 31st December, 2024 or valid Certificate issued by BPP;
g. Sworn Affidavit disclosing whether or not any officer of the relevant committees of Federal Ministry of Art, Culture and the Creative Economy or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years (2021,2022 & 2023); .
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, SURCON, etc.;
k. Verifiable documentary evidence of at least three (3) similar works executed in the last five (5) years including Letters of Award, Valuation/Job Completion Certificates and Photographs of the Projects;
l. List of Plants/Equipment with Proof of Ownership/Lease Agreement;
m. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMS):
п. Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);
o. For Joint Ventures/Partnership, Memorandum of Understanding (MoU) should be provided (Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
Note: All documents for submission must be transmitted with a covering/forwarding letter under the company/firm’s letter headed, bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), contact address, telephone number (preferably GSM No.) and e-mail address. The letterhead must bear the names and nationalities of the Directors of the companies at the bottoms of the page duly signed by the authorized officer of the firm. All Documents for Submission should be arranged and submitted in the order as listed above and clearly separated by dividers and paginated for ease of reference.
4.0 COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Documents (SBDs) from the Office of the Deputy Director Procurement, Room E813, 8th Floor, Block E, Federal Secretariat, Phase II, Abuja, upon evidence of payment of a non-refundable tender fee of N10,000.00 (Ten Thousand Naira) only per Lot, paid into the Treasury Single Account in favour of Federal Ministry of Art, Culture and Creative Economy’s Remita Account in any reputable Commercial Bank in Nigeria.
5.0 SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for the Lot desired in two (2) hard copies of each of the Technical Bid and Financial Bid with softcopy (flash drive) of financial bid only in MS Excel format, packaged separately in sealed envelopes clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Permanent Secretary, Federal Ministry of Art, Culture and the Creative Economy, Federal Secretariat, Abuja and clearly marked with the (Name of the Project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and should be deposited in the Tender Box at the Office of the Deputy Director Procurement, Federal Ministry of Art, Culture and the Creative Economy, Room E813, 8th Floor, Block E, Federal Secretariat, Phase II, Abuja not later than 12:00 noon, Monday, 28th October, 2024.
6.0 OPENING OF TECHNICAL BIDS
Only the Technical bids will be opened immediately after the deadline for submission at 12:00 noon, Monday, 28th October 2024, at Room E813, 8th Floor, Block E, Federal Secretariat, Phase II, Abuja, Federal Ministry of Art, Culture and Creative Economy in the presence of bidders or their representatives, while the financial bids will be kept un-opened.
Please, ensure you sign the Bid Submission Register at Room E813, 8th Floor, Block E, Federal Secretariat, Phase II, Abuja, Federal Ministry of Art, Culture and Creative Economy as the Federal Ministry of Art, Culture and the Creative Economy will not be liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Procurement Department on working hours (Mondays to Fridays) at the Federal Ministry of Art, Culture and Creative Economy, Abuja.
7.0 GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. A Bidder will not be awarded for more than One (1) Lot;
d. All costs will be borne by the bidders;
e. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording invitation link will be sent to bidder who chooses to join the bid opening online; f.
f. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening while the financial bids of unsuccessful bidders will be returned un-opened;
g. The Federal Ministry of Art, Culture and the Creative Economy is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
Permanent Secretary,
Federal Ministry of Art, Culture and THE CREATIVE Economy, Abuja
