DEADLINE: 2ND OCTOBER, 2024
FEDERAL UNIVERSITY OF TECHNOLOGY, OWERRI (FUTO)
P.M.B 1526, OWERRI
INVITATION TO TENDER FOR YEAR 2024/2025 FGN CAPITAL PROJECT
1. INTRODUCTION
The Federal University of Technology, Owerri in compliance with the requirements of the Public Procurement Act (PPA) 2007 invites selected, qualified and competent contractors with proven experience and good track records of performance to submit bids for the year 2024/2025 FGN capital projects as listed below:
Lot 6: PROCUREMENT OF 1NO. PICK-UP VAN
Lot 8: PROCUREMENT OF 1 NO. SPORT UTILITY VEHICLE (SUV)
2. ELIGIBILITY REQUIREMENTS
a. Evidence of certificate of Incorporation with the Corporate Affairs Commission (CAC) including forms CAC1.1 or CAC2 and CAC7.
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2024;
c. Evidence of pension Clearance Certificate valid till 31st December, 2024 (this requirements is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate Valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is ₦50Million and above);
e. Evidence of Nigerian social Insurance Trust Fund (NSITF) Clearance Certificate Valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. Sworn Affidavit:
- Disclosing whether or not any officer of the relevant committees of the federal university of technology, owerri or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- That no Director has been convicted in any country for any criminal offence relating to fraud of financial impropriety or criminal misinterpretation or falsification of facts relating to any matter;
- That the company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petitions or proceedings;
h. Company’s Audited Accounts for the last three (3) years (2021,2022 and 2023);
i. Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academic/ Professional qualifications;
k. Verifiable documentary evidence of awards, valuation certificates, job completion certificates and photographs of the project evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l. Only companies included in the National Automotive Design And Development Councils approved list of local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
m. For joint venture/partnership, a memorandum of understanding (MoU) should be provided (CAC, Tax clearance certificate, pension clearance certificate, ITF compliance certificate, NSITF clearance certificate, IRR & sworn affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.) and e-mail address. The Letterhead Paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
Note: technical bid documents should be bound with a table of contents in order of listing above.
3. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the standard bidding documents (SBDs) from the assistant chief procurement officer, room 203, first floor, senate building, on evidence of payment of a non-refundable tender fee of N10,000.00 (Ten thousand Naira) per lot, paid into Federal University Of Technology Owerri’s “tender fees” Remita account in any reputable commercial bank in Nigeria.
4. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit a bid for each of the lot desired, two (2) hard copies (each) of both technical and financial bid documents must be in two different sealed envelopes tagged “technical bid” and “financial bid”, respectively and must be placed in a bigger envelope marked on the top left-hand corner, the project name and lot no. and addressed to the vice-chancellor, federal university of technology, Owerri, Imo state. Note that the reverse side of each sealed envelopes should bear the name and address of the bidder and drop in a tamper-proof box provided at the office of the procurement unit, room 203, first floor, senate building not later than 12:00 noon, Wednesday, 2nd October, 2024.
5. OPENING OF TECHNICAL BIDS
Only the technical bid shall be opened immediately after the deadline for submission at 12:00 noon, Wednesday, 2nd October, 2024 in the university council chambers second floor, senate building, while the financial bids will be kept un-opened. Please ensure that you sign the bid submission register provided in the procurement unit, room 203 first floor of the senate building, FUTO as the university will not be held liable for misplaced or wrongly submitted bids.
6. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. All costs will be borne by the bidders.
c. Bids submitted after the deadline for submission would be returned un-opened;
d. Bidders should not bid for more than two (2) lots;
e. The technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of anti-corruption and transparency and private professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online.
f. The bid documents can also be collected in soft copies and bidders can submit through post (courier services);
g. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened.
h. All enquiries should be directed to the Ag. Director, procurement unit/secretary to tenders board, Federal University of Technology, Owerri;
i. The Federal University of Technology, Owerri is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act, 2007.
Signed:
Management
Federal university of technology, owerri.
