DEADLINE: 2ND OCTOBER, 2024
SEPLAT WEST LIMITED
(ON BEHALF OF THE NEPL/SEPLAT JOINT VENTURE)
INVITATION TO TENDER FOR THE PROVISION OF VEHICLE LEASE FOR NNPC/SEPLAT JOINT VENTURE
NIPEX TENDER REF. NO.: SEPLAT.00000120
NCDMB CERTIFICATE NO.: ES/NCDMB/SEPLAT/ADV/IPPG/090724
1.0 INTRODUCTION:
Seplat Energy Plc, on behalf of the NNPC/SEPLAT Joint Venture (hereinafter referred to as “Company”) seeks interested and pre-qualified contractors for the PROVISION OF VEHICLE LEASE FOR NNPC/SEPLAT JOINT VENTURE on call-off basis as detailed in item 2 below. The contract is proposed to commence in Q1 2025 and continue for three (3) firm years plus two (2) year optional extension.
2.0 SERVICES REQUIRED/SCOPE OF WORK:
Long Term Vehicle Lease:
The scope of this service shall include and not be limited to the following:
- Provision of brand-new vehicles (with crew of not less than five years driving experience) to support Seplat operations.
- About 80 to 90% of the vehicles to be provided will be diesel powered and the quantity will be advised by Seplat.
- Provision of scheduled routine maintenance at manufacturer’s recommended intervals and other ancillary maintenance services to ensure that the vehicles are always at top performance to avoid any breakdown that may impact on Seplat operation.
- Provision and procurement of all statutory vehicle documents (such as licenses and permits, insurance etc.) and ensure they are always up to date.
- Provision of replacement vehicles for anyone that is taken out from service for more than two consecutive days.
- Managing of all related community commitments (FTO, kola etc) concerning the vehicles without involving Seplat.
Scope of Work for Vehicle Spot Hire (Call Off):
The Scope of work shall include but not limited to: - Provision of vehicles not more than three (3) years old for spot hire (with crew with not less than five years driving experience) as may be required from time to time. Vehicles should be equipped with tracking device on request from Seplat and deployed with full tank of fuel on each call-off. The vehicles to be provided shall include Toyota brands such as: Land Cruiser (SUV), Prado (SUV), Coaster and Hiace buses, Hilux, Camry and Corolla sedan cars.
Scope of Work for Provision of Driving services (Call Off):
The scope of work shall include the provision of driving services with the crew meeting the following minimum requirements:
- Years of Experience: Not less than five (5) years driving experience.
- Educational Qualification: Minimum of First School Leaving Certificate with good verbal and writing communication skill
- License: A valid Nigerian driver’s license.
Seplat Responsibilities
Seplat will handle the following. - Provision of fuel for vehicles during operation (for leased vehicles).
- Installation of IVMS in all the long term leased vehicles for the period under lease.
- Provision of training to the drivers to ensure uniformity and maintain standard with the aim of addressing any identified gap/training need.
- Provision of accommodation and feeding to drivers during outstation operation.
- Reimbursement of outstation allowance to the drivers (Rates/entitlements to be advised by Seplat with instruction).
Technical Service Requirements
Any bidder that will be qualified to participate in the competitive tender exercise shall possess the following competencies:
- Organisational structure showing the qualifications, competencies, and relevant years of experience of all employees.
- Length of Experience as a Professional Leasing Service Provider, not less Six (6) years in the Oil & Gas industry.
- Evidence of Financial Stability: (a) Past 3-Year Audit report (b) Reference from Banker on access to facility (c) Tax Clearance Certificate for the last 3 years.
- Letter of credit worthiness from reputable financial institutions.
- Plan for the delivery of periodic training for employees (if required).
- 3-5 Years detailed Business Continuity Plan.
- Evidence of company risk distribution matrix.
- List of Current Clients with referrals from 3 of such Clients.
- Provision of the structured process flow for people management.
- Evidence of Technological tools in place for fleet/service management.
- Accredited HMO with NHIS and adequate Annual Premium income.
- Evidence of PENCOM Remittance, NSITF Payment for the last 1 year.
- Provision of details of insurances currently in place including Professional Indemnity Insurance, Third Party Liability and Employee Insurance.
- HSE Policy and execution strategy.
- Evidence of emergency response plan in the event of emergency while on duty – ERP flow chart to contain emergency contacts, name of Hospital for medevac.
- Policy on security and safety plan, standards, and systems management.
- Evidence of geographical operational spread: should have offices in Lagos, Owerri and Port Harcourt with functional email, daytime phone number and contact names.
- Sustainability requirements as detailed in the ITT.
3.0 MANDATORY TENDER REQUIREMENTS:
- To be eligible for this tender exercise, interested Tenderers are required to be pre-qualified in the (Product/Service) category 3.08.17 – PROTOCOL AND LOGISTICS: Car/Vehicle Hire and Leasing, of NipeX Joint Qualification System (NJQS) database. All Successfully prequalified suppliers in this category will receive Invitation to Tender (ITT).
- To determine if you are pre-qualified and view the product/service category you are listed for: you may log-in to https://vendors.nipex-ng.com and access NJQS with your log in details. Click on the Products/Services Status tab to view your status and product codes.
- If you are not listed in a Product/Service category and you are registered with Only Tenderers who are registered with NJQS product service code: Product Group 3.08.17 Protocols and Logistics (Car/Vehicle Hire and Leasing) as at 4pm on 2nd October 2024, being the advert closing time/date shall be invited to submit contact NipeX office. For further action, click on the services tab followed by NJQS registration.
NUPRC to do business, contact NipeX office at 27b Oyinkan Abayomi Drive, Ikoyi, Lagos with your NUPRC certificate as evidence for verification and necessary update. - To initiate the JQS pre-qualification process, you may access www.nipex-ng.com to download the requisite application form, make necessary payments
- In addition, Tenderers shall also be required to comply with the Nigerian Content requirements in the Nigerian Oil & Gas Industry Content Development Act 2010
4.0 NIGERIAN CONTENT DEVELOPMENT:
- Demonstrate that only Nigerian indigenous company having greater than or equal to 51% Nigerian shareholding in the registered company, by providing details of company ownership and shareholding structure (form CO2 and CO7).
- Provide evidence of registration on NOGICD JQS portal.
- Submit Tenderer’s corporate organizational and project/contract specific
organogram for all key personnel and CVs of all personnel as listed in the project organogram. - Tenderer shall provide a detailed description of the location of in-country
committed facilities & infrastructure (assets, equipment, technical office, and administrative space, storage, workshop, and assembly area) in Nigeria
to support this contract. - In line with the NCD Human Capacity Development Initiative, Bidder shall
commit to providing Project-Specific training, man-hour, budget, skill
development and understudy plan for Nigerian personnel utilizing OGTAN
registered trainer(s) or other approved NCDMB training institution(s). - Tenderer shall provide evidence of Binding MOA with Nigerian companies for the procurement of all items for execution of the work scope.
- Tenderer shall provide evidence of Purchase Orders, Project Completion
Certificates, Bill of Landing etc.) of at least 50% Nigerian ownership of all
equipment to execute this work scope. - In line with NCDMB Guidelines specific to this tender, the bidder shall provide a valid Nigerian Content Equipment Certificate (NCEC) Category 1, 2, 3, 4, or 5 under the CS (Consultancy & Studies Group) for provision of manpower services.
5.0 CLOSING DATE:
Only Tenderers who are registered with NJQS product service code: Product Group 3.08.17 Protocols and Logistics (Car/Vehicle Hire and Leasing) as at 4pm on 2nd October 2024, being the advert closing time/date shall be invited to submit Technical and Commercial Bids.
6.0 ADDITIONAL INFORMATION:
1. All costs incurred in preparing and processing NJQS prequalification and
responding to this Tender Opportunity shall be to the Contractor’s own account.
2. This advert shall neither be construed as any form of commitment on the part of Company to award any contract to any Contractor and or associated contractors, sub-contractors or agents, nor shall it entitle Prequalified Contractors to make any claims whatsoever, and/or seek any indemnity from Company and/or any of its partners by virtue of such Contractors having been pre-qualified in NJQS.
3. The tendering process shall be undertaken in accordance with the NNPC
contracting process which requires pre-qualified Contractors to submit their documentation in the following manner:
- Pre-Qualified contractors in the relevant Services category in NJQS will be
requested to submit their Technical and Commercial Tenders at the same
time, Double Envelope Tender (DET). - Following the Technical evaluation process, only technically acceptable and financially qualified contractors will have their Commercial Tenders opened and evaluated
4. Company will communicate only with authorized officers of the qualifying
Companies at each stage of the Tender process, as necessary, and will NOT
communicate through individuals or appointed Agents.
5. This tender and any related process neither creates any commitment by
Company nor establishes any legal relationship.
6. All information must be provided in English Language.
7. Notwithstanding the pre-qualification in NJQS, Company is neither committed nor obliged to include your company on any bid list or to award any form of contract to your company and/or associated companies, sub-contractors, or agents.
8. Company will not enter any form of communication with interested bidder(s) from the commencement date of this “Invitation To tender”.
9. Willful submission of any fictitious document will attract suspension from
participation in future bids.
10. Only pre-qualified companies in the appropriate supplier Categorization shall be invited for tendering.
11. NNPC/SEPLAT reserves the right to reject any pre-qualified supplier at their sole discretion and at no cost whatsoever.
12. Evaluation of tenders and selection of successful bidders will be based on proven capability of a bidder to offer the service.
ES/NCDMB/SEPLAT/ADV/IPPG/090724/ PROVISION OF VEHICLE LEASE FOR
NNPC/SEPLAT JV
