DEADLINE: 18TH SEPTEMBER, 2024
UNITED STATES EMBASSY, ABUJA
REQUEST FOR QUOTATION FOR PREVENTIVE MAINTENANCE SERVICE CONTRACT FOR THE EMBASSY DEMARC SWITCH
#PR12824873

Enclosed is a Request for Quotations (RFQ) for preventive maintenance services on the Embassy’s main generators paralleling switchgear, located at Plot 1075 Diplomatic Drive, Central Business District, Abuja, FCT Nigeria as per the attached Statement of Work (SOW).

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference will be held on September 13, 2024, by 1230PM. (Local Time) at Plot 1075 Diplomatic Drive, Central Business District, Abuja, FCT Nigeria. Prospective offerors/quoters should send the names of their representatives (not more than two per offeror) by September 11, 2024, 11.59PM. (Local Time) to arrange entry to the building.

Quotations are due by September 18, 2024, by 4.30PM. (Local Time) No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to the Contracting Officer at Abujaprocurement@state.gov , with the subject “RFQ #PR12824873 for PMSC for the Embassy Demarc Switch”. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

  1. SF-1449 (as attached)
  2. Pricing – See Section 2.0
  3. Technical Proposal, which must include but not limited to the following in one attachment:
    1. Complete details of the generator being offered, including but not limited to the manufacturer’s technical specifications and information on the generator sets, transfer switches and associated components, the samples/pictures, model information, KVA rating, etc.
    2. Preventive maintenance methodology in accordance with the manufacturer’s manual
    3. Contract Performance schedule, commissioning and warranty information
    4. Proofs that offeror can provide the equipment and tools required to perform the tasks
    5. Proofs that offeror can provide the required finances for the project under NET 30 payment terms
    6. Past performance history in Generator engineering, with valid contact information (phone numbers and email addresses) for your past and current customers in the last five (5) years
    7. Proof of CAC certification
    8. Proof of SAM Registration with valid Unique Entity Identifier (UEI) Number and NDAA certification, etc.
    9. Proof of OEM Certification for generator engineering
    10. Safety Plan
    11. NDAA Certification
  4. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14 , to ensure compliance with FAR 52.229-11
  5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov  prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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