DEADLINE: 30TH SEPTEMBER, 2024
UNIVERSITY OF CALABAR
P.M.B. 1115 CALABAR, CROSS RIVERS, NIGERIA
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR THE YEAR 2024 TETFUND SPECIAL INTERVENTION PROJECT, YEAR 2024 LIBRARY DEVELOPMENT, YEAR 2023 & 2024 (MERGED) ENTREPRENEURSHIP CENTRES INTERVENTION AND YEAR 2024 TETFUND PROJECT MAINTENANCE INTERVENTION
1. INTRODUCTION
As part of its year 2024, TETFUND Special Intervention, Year 2024 Library Development, Year 2023 & 2024 (Merged) Entrepreneurship Centre’s Intervention and Year 2024 TETFUND Project Maintenance, The University Of Calabar, Calabar, is desirous of undertaking activities as indicated hereunder. Accordingly and in line with the provisions of the Public Procurement Act 2007, the university hereby invites experienced and competent contractors/suppliers with good track records to submit technical and financial bids for the project as described hereunder.
2. SCOPE OF WORK AND SUPPLY
LOT NO DESCRIPTION WOR.1 CONSTRUCTION AND FURNISHING OF 112NR. BED SPACE HOSTEL CAPACITY BUILDING WOR.2 REHABILITATION OF ATIKU ABUBAKAR’S LECTURE THEATRES WOR.3 EXTENSION OF ENTREPRENEURSHIP DEVELOPMENT CENTRE FOR 2023 & 2024 (MERGED) AND SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF RESEARCH AND TEACHING EQUIPMENT GOO.1 PROCUREMENT OF LIBRARY ASSORTED BOOKS AND JOURNALS, UPS, HP ALL-IN-ONE DESKTOP AND COMPUTER CHAIRS
3. ELIGIBILITY REQUIREMENT
a. Evidence of certificate of incorporation issued by the Corporate Affairs Commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
g. Sworn affidavit
- Disclosing whether or not any officer of the relevant committees of the University Of Calabar, Calabar or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
- That no director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- That the company is not in receivership, the subject of any form of insolvency of bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
h. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile indicating its activities, with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;
k. Verifiable documentary evidence of at least (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Letter of Authorization as representative of the Original Equipment Manufacturer (OEMs) or Authorized Representatives;
m. ICT jobs: evidence of firm’s current registration/accreditation with Computer Professional registration Council of Nigeria and National Information Technology Development Agency (NITDA);
n. Work: List of plant/Equipment with proof of Ownership/Lease agreement;
o. For supply of equipment: Letter of Authorization as representative of the Original Equipment Manufacturer (OEMs);
p. For joint venture/partnership, memorandum of understanding should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF compliance Certificate, NSITF Clearance certificate, IRR and sworn affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the standard bidding document (SBD) from the office of the Director of Physical Planning, Administrative building University of Calabar, on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the University Of Calabar, Calabar s Remita account in any reputable Commercial Bank in Nigeria.
5. SUBMISSION OF TENDER DOCUMENT
Prospective bidders are to submit bids in two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the “Vice Chancellor, University Of Calabar, Calabar” and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender box in the Office of the Director of Procurement, Senate Building, University Of Calabar, not later than 12:00noon Monday, 30th September 2024.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission 12:00noon Monday, 30th September 2024, Director of Procurement, Senate Building, University Of Calabar in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register at the office of Director of Procurement, Senate Building, University Of Calabar, as the University will not be held liable for misplaced or wrongly submitted bids. For further enquiry, please contact the office of Director of Procurement, Senate Building, University Of Calabar
7. GENERAL INFORMATION
a. Bids must be in English language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than two (2) Lots;
d. All cost will be borne by the bidders;
e. The Technical Bids and EOI will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
f. Only pre-qualified bidders will be invited at the later date for collection of Tender documents;
g. The University Of Calabar is not bound to pre-qualify any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
MR GABRIEL EGBE
REGISTRAR
