DEADLINE: 3RD DECEMBER, 2024
COCOA RESEARCH INSTITUTE OF NIGERIA (CRIN)
KM 14 IBADAN IJEBU-ODE ROAD, IDI-AYUNRE, IBADAN
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR YEAR 2024 CAPITAL PROJECTS
1. INTRODUCTION
Cocoa Research Institute of Nigeria (CRIN) located at Km 14, Ibadan/Ijebu-Ode Road, Idi-Ayunre, Ibadan is one of the Parastatals in the Federal Ministry of Agriculture and Rural Development. In compliance with the provisions of the Public Procurement Act 2007, Cocoa Research Institute of Nigeria wishes to bring to the attention of the public for her intention to carry out the following procurement activities in the Institute as provided for in the 2024 Approved Amended Capital Budget Appropriation. In pursuance of implementation of year 2024 capital budget, invitations for pre-qualification are hereby opened to interested qualified applicants for execution of the Institute’s capital projects proposed for execution in year 2024.
2. SCOPE OF SERVICES/GOODS/WORKS
CATEGORY A: WORKS
LOT 114S: CONSTRUCTION OF MOTORISED BOREHOLES TO SULEJA/TAFA/GURARA FEDERAL CONSTITUENCY, NIGER STATE
LOT 125S: CONSTRUCTION OF RURAL ROADS AT FADAMAN MADA BAUCHI LGA, BAUCHI STATE
LOT 126S: CONSTRUCTION OF RURAL ROADS AT TUDUN PERA COMMUNITY, JOS NORTH, PLATEAU STATE
LOT 106S: RURAL ELECTRIFICATION PROJECT IN EDE NORTH, EDE SOUTH, EGBEDORE AND EJIGBO FEDERAL CONSTITUENCY, OSUN STATE.
CATEGORY B: GOODS
LOT 123S: SUPPLY OF MOTORCYCLES AND SPARE PARTS IN OSUN CENTRAL SENATORIAL DISTRICT, OSUN STATE
3. ELIGIBILITY REQUIREMENTS
a. Evidence of certificate of incorporation issued by the Corporate Affairs Commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7.
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
g. Sworn affidavit disclosing whether or not any officer of the relevant committees of the Cocoa Research Institute of Nigeria or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023;
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Verifiable documentary evidence of at least (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.
k. Company’s Profile with Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as SURCON, COREN, QSRBN, CORBON, ARCON etc.;
l. Works: List of plants/equipment with proof of ownership of lease agreement;
m. Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the Vehicles;
n. For joint venture/partnership, memorandum of understanding should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF compliance Certificate, NSITF Clearance certificate, IRR and sworn affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. SUBMISSION OF PRE-QUALIFICATION DOCUMENTS
Prospective bidders are to submit Pre-qualification in two (2) hard copies each of the technical bids packed in sealed envelopes and clearly marked as “Technical Bid” and addressed to The Executive Director, Cocoa Research Institute of Nigeria, Km 14, Ibadan/Ijebu-ode Road, P.M.B. 5244, Idi-Ayunre, Ibadan, Oyo State and clearly marked with the name of the project and the lot number and drop in the designated Tender box at the Conference room, Cocoa Research Institute of Nigeria, Km 14, Ibadan/Ijebu-ode Road, P.M.B. 5244, Idi-Ayunre, Ibadan, Oyo State, not later than 12:00pm on Tuesday 3rd December, 2024.
5. OPENING OF PREQUALIFICATION DOCUMENTS
The pre-qualification will be opened immediately after the deadline for submission 12:00pm on Tuesday 3rd December 2024 in the Conference Room, Cocoa Research Institute of Nigeria, Km 14, Ibadan/Ijebu-ode Road, P.M.B. 5244, Idi-Ayunre, Ibadan, Oyo State in the presence of bidders or their representative, while the financial bids will be kept un-opened.
Please ensure that you sign the Bid Submission Register in the office of Procurement Officer, Cocoa Research Institute of Nigeria, as the Institute will not be held liable for misplaced or wrongly submitted bids.
6. GENERAL INFORMATION
a. Pre-qualification documents must be in English language and signed by an official authorized by the bidder;
b. Pre-qualification documents submitted after the deadline for submission would be returned un-opened;
c. All cost will be borne by the bidders;
d. The pre-qualification document will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
e. Bidders can submit through Post (Courier Services);
f. Only shortlisted Firms will be invited at a later date for collection of tenders;
g. The Cocoa Research Institute is not bound to pre-qualify any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
EXECUTIVE DIRECTOR
COCOA RESEARCH INSTITUTE OF NIGERIA
