DEADLINE: 11TH NOVEMBER, 2024
FEDERAL UNIVERSITY OF TECHNOLOGY, IKOT ABASI
PMB 1055 IKOT ABASI, AKWA IBOM STATE
EXPRESSION OF INTEREST AND INVITATION TO TENDER FOR EXECUTION OF YEAR 2024 APPROPRIATION PROJECTS
1. INTRODUCTION
The federal government of Nigeria has appropriated funds to the Federal University of technology, Ikot Abasi in the 2024 fiscal year for the procurement of goods, works, and services for the execution of programme and projects towards achieving the mandate of the university and that of the federal government. In compliance with the provisions of the Public Procurement Act 2007 and other extant guidelines for the award of contracts in the federal public service, the university wishes to invite interested, competent/qualified and experienced contractors/firms with relevant experiences and good track records of prompt delivery of similar projects for prequalification and tender for the procurement of goods/works/services under the year 2024 annual appropriation projects.
2. SCOPE OF WORKS/GOODS/SERVICES
Lot project title:
CATEGORY “A”: WORKS
LOT W1: construction of health Centre for the university
LOT W2: construction of facility for store & procurement unit
CATEGORY “B”: GOODS
LOT G1: procurement of motor vehicles
LOT G2: procurement of office furniture and equipment
LOT G3: procurement of generating set
LOT G4: procurement of health and medical equipment
LOT G5: procurement of teaching aids and equipment
CATEGORY “C”: SERVICES
LOT C1: external audit services
3. ELIGIBILITY REQUIREMENTS
Prospective bidders must possess the under-listed requirements to be eligible in this procurement process:
a. Evidence of certificate of Incorporation with the Corporate Affairs Commission (CAC) including forms CAC2 and CAC7 (or CAC1.1). business name with form BN1 is also acceptable for consultancy services;
b. Evidence of Company’s Income Tax clearance certificate(or personal income tax clearance certificates of all the partners in case of business name) for the last three (3) years valid till 31st December, 2024;;
c. Evidence of pension Clearance Certificate valid till 31st December, 2024 (this requirements is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate Valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigerian social Insurance Trust Fund (NSITF) Clearance Certificate Valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. Sworn Affidavit:
- Disclosing whether or not any officer of the relevant committees of the federal university of technology, ikot abasi or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years 2021,2022 and 2023
i. Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed
j. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
k. Company’s profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academic/professional certificates such as COREN, QSRBN, ARCON, CORBON, SURCON etc.;
l. Works: list of plants/equipment with proof of ownership/lease agreement;
m. For supply of medical equipment: letter of authorization as representatives of the original equipment manufacturers (OEMS) listed in the approved policy for procurement of health medical equipment for tertiary hospitals in Nigeria;
n. For supply of other equipment: letter of authorization as representatives of the original equipment manufacturers (OEMS);
o. Only companies included in the national automotive design and development council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the vehicle.
p. Lot C1: evidence of registration with office of auditor-general of the federation and financial reporting council of Nigeria;
q. Lot C1: evidence of firm’s current registration with the financial reporting council of Nigeria;
r. For joint venture/partnership, memorandum of understanding (MoU) should be provided indicating among others the lead partner (CAC, tax clearance certificate, pension clearance certificate, ITF compliance certificate, NSITF clearance, IRR & sworn affidavit are compulsory for each JV partner);
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.) and e-mail address. The Letter head Paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested firms are to collect the standard bidding document (SBD) from the office of the director of procurement, federal university of technology, ikot abasi on evidence of payment of a non-refundable tender fee of N10,00.00 per lot, through remita platform in any reputable commercial bank in Nigeria in favor of federal university of technology, ikot abasi. Evidence such payments is to be presented at the cash office, bursary department for official receipt.
5. SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit bids in two (@) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “technical bid” or “financial bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the vice chancellor, federal university of technology, ikot abasi, PMB 1055 ikot abasi, akwa ibom state and clearly marked with the lot bided for. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender box at the senate chamber, federal university of technology, ikot abasi not later than 12:00 noon Monday 11th November, 2024.
6. SUBMISSION OF EOI (SERVICES)
Interested firms in services are to submit the expression of interest (EOI) for each of the lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon Monday, 11th November 2024
7. OPENING OF EOI & TECHNICAL BIDS
The EOIS and the technical bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 11th November 2024, Senate Chamber, Federal University of Technology, Ikot Abasi, Akwa Ibom state in the presence of bidders or their representatives. Please ensure that you signed in bid submission register in the office of the registrar of the university as the universities will not be held liable for misplaced r wrongly submitted bids.
8. General information
a. Eois/bids must be in English Language and signed by an official authorized by the bidder;
b. Eois/bids submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders.
d. The EOIs/technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-corruption and transparency and private professional bodies;
e. Goods & works: only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
f. Consultancy services: only shortlisted applicants at EOI’s evaluation will be invited at a later date for collection of request for proposals;
g. The Federal university of technology, Ikot Abasi is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Procurement Act, 2007.
Signed:
Registrar
