Hadejia Jama’are River Basin Development Authority- Invitation To Participate In Technical And Financial Bidding For Various Projects In 2024 Appropriation (8 Lots)

DEADLINE: 11TH NOVEMBER & 10TH DECEMBER, 2024
HADEJIA JAMA’ARE RIVER BASIN DEVELOPMENT AUTHORITY
FEDERAL MINISTRY OF WATER RESOURCES
PMB 3168, MAIDUGURI ROAD HOTORO, KANO
INVITATION TO PARTICIPATE IN TECHNICAL AND FINANCIAL BIDDING FOR VARIOUS PROJECTS IN 2024 APPROPRIATION

1. INTRODUCTION
Hadejia Jama’are River Basin Development Authority is one of the agencies under the federal Ministry of Water Resources, the authority is responsible for surface and underground water resources development for multipurpose use in Kano, Jigawa and Bauchi states.

In pursuance of the policy objectives of the present democratic government, this authority as part of its statutory, mandate is undertaking various projects in the year 2024 within its area of operation or as assigned. Reputable and interested companies are therefore invited to tender for any of the following categories of works, goods and services:

2. SCOPE OF WORKS/WORK/SUPPLY
CATEGORY A: (GOODS AND WORKS)

LOT        PROJECT DESCRIPTION

3. ELIGIBILITY REQUIREMENTS
a. Evidence of certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC2 and CAC7 (or CAC1.1) business name with form BN1 is also acceptable for consultancy services;
b. Evidence of Company’s Income Tax Clearance Certificate(or personal income tax clearance certificates of all the partners in case of business name ) for the Last three (3) years valid till 31st December, 2024;
c. Evidence of pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staffs is 15 and above );
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate Valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigerian social Insurance Trust Fund (NSITF) Clearance Certificate Valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. Sworn Affidavit: Disclosing whether or not any officer of the relevant committees of the
Hadejia- Jama’are River Basin Development Authority or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s audited accounts for the last three (3) years- 2021, 2022 & 2023;
i. Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academic/Professional Qualifications such as SURCON, COREN, QSRBN, ARCON, CORBON, etc;
k. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l. Works: list of plants/equipment with proof of ownership/lease agreement
m. Bid security: any bidder who quoted (i) N300 million and above for works (ii) N100 million and above for goods must submit 2% bid security of the quoted sum
n. Consultancy services: evidence of rim’s current registration with relevant regulatory professional body (ies);
o. For supply of equipment: letter of authorization as representative of the original equipment manufacturers (OEMs);
p. For joint Venture/ Partnership, Memorandum of Understanding (MoU) indicating lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.) and e-mail address. The Letterhead Paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (GOODS AND WORKS)
Interested companies are to collect the standard bidding document (SBD) from the office of the head of procurement, Hadejia- Jama’are river basin development authority, Maiduguri Road, Hotoro, Kano on evidence of payment of a non-refundable tender fee of N10,000.00 per lot, paid into the Hadejia- Jama’are river basin development authority TSA in any reputable commercial bank in Nigeria. Copy of receipt for tender fees paid into Hadejia- Jama’are River Basin development authority, TSA must be included in the financial bids.

5. SUBMISSION OF EOI DOCUMENTS (CONSULTANCY SERVICES)
Interested firms are to submit two (2) bound of expression of interest (EOI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to the managing director, Hadejia-Jama’are River Basin Development Authority, P.M.B 3168, Maiduguri road, Hotoro, kano and clearly marked with the name of the project and the lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and be dropped in the designated tender box at the Hadejia- Jama’are River Basin Development Authority, P.M.B 3168, Maiduguri Road, Hotoro, kano not later than 12:00 noon on Monday, 11th November, 2024.

6. SUBMISSION OF TENDER DOCUMENTS (GOODS AND WORKS)
Prospective bidders are to submit bid for each of the lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “technical or “financial bid”. Thereafter put the two sealed envelopes together in a bigger sealed envelope addressed to the managing director, Hadejia-Jama’are River Basin Development Authority, P.M.B 3168, Maiduguri road, Hotoro, kano and clearly marked with the name of the project and the lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated tender box at the Hadejia-Jama’are River Basin Development Authority, P.M.B 3168, Maiduguri road, Hotoro, kano not later than 12:00 noon on Tuesday, 10th December, 2024.

7. OPENING OF EOI AND TECHNICAL BIDS
The EOI/technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 11th November, 2024 and 12:00 noon on Tuesday, 10th December, 2024, respectively, at Hadejia-Jama’are river basin development authority head office, Maiduguri road, Hotoro, kano in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the bid submission register at the Hadejia-jama’are River Basin Development Authority, P.M.B 3168, Maiduguri road, Hotoro, kano, as the Hadejia-jama’are River Basin Development Authority will not be held liable for misplaced or wrongly submitted bids. For further enquiries: kindly contact the head of procurement, Hadehia-Jama’are River Basin Development Authority, P.M.B 3168, Maiduguri road, Hotoro, kano.

8. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bid submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders
d. the EOI/technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of anti-corruption and transparency and private Professional bodies;
e. certificates shall be referred to the respective issuing authority for verification and authentication;
f. technical and financial bids enclosed in a single envelope that will expose the technical and financial bid at the same time of opening shall be disqualified;
g. Goods and works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
h. Only shortlisted firms will be invited at a later date for collection of request for proposals;
i. The Hadejia-Jama’are River Basin Development Authority is not bound to pre-qualify/shortlist any applicant and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed:
Managing director