DEADLINE: 28TH OCTOBER, 2024
NIGERIAN COPYRIGHT COMMISSION (NCC)
HEADQUARTERS, FEDERAL SECRETARIAT COMPLEX, PHASE I, ANNEX II, GROUND FLOOR, SHEHU SHAGARI WAY, MAITAMA, ABUJA
INVITATION TO TENDER/OPEN COMPETITIVE BIDDING FOR PROJECTS EXECUTION
TENDER PACKAGE NO.: NCC/PROC/C/2024/004
1. INTRODUCTION
The Nigerian Copyright Commission (NCC) is the Federal Government Agency responsible for Copyright Administrative in Nigeria. it is also empowered by the Copyright Act to regulate certain businesses involving production or distribution of copyright works, and enforce the copyright laws to prevent criminal infringements,. In furtherance of the commission’s mandate, the commission intends to execute the listed projects under its 2024 capital appropriation.
To this end, experience and competent contractors/suppliers are invited to bid for the following:
2. SCOPE OF GOODS/SERVICES
| LOT NO | CATEGORY A: CAPITAL PROJECT | LOCATIONS |
| LOT A | PURCHASE AND INSTALLATION O 3 NOS 2.5KVA SOLAR INVERTER SYSTEMS IN THE THREE (3) STATE OFFICES OF THE COMMISSION | BAUCHI, PORT-HARCOURT & KADUNA |
| LOT N | ESTABLISHMENT AND COMPUTERIZATION OF COMPLIANCE DESKS IN 14 STATE OFFICES OF THE COMMISSION (INCLUDING PURCHASE OF WIFI AND CONNECTIVITY FOR 1YEAR, 2022) | BAUCHI, BENIN, MAKURDI, OWERRI, UYO, ONITSHA, PH, IBADAN, KADUNA, ILORIN, KANO, YOLA, LAGOS, ENUGU |
| LOT O | PURCHASE OF 40 LAPTOPS COMPUTERS FOR 14 STATES OFFICES AND HEAD OFFICE TO EFFECTIVE FIELD MONITORING WORK AND SERVICE DELIVERY | BAUCHI, BENIN, MAKURDI, OWERRI, UYO, ONITSHA, PH, IBADAN, KADUNA, ILORIN, KANO, YOLA, LAGOS, ENUGU |
| LOT P | PURCHASE AND INSTALLATION OF 10 DESKTOP UNITS WITH UPS AND ACCOMPANYING PRINTERS | ABUJA, FCT |
| CATEGORY B: CONSULTANCY SERVICES | ||
| LOT C | BI-MONTHLY (TWICE MONTHLY) ANTI-PIRACY OPERATIONS ACROSS 6 GEOPOLITICAL ZONES OF NIGERIA IN COLLABORATION WITH THE NIGERIA POLICE, DSS AND OTHER ENFORCEMENT AGENCIES | NORTH EAST, NORTH WEST, NORTH CENTRAL, SOUTH-SOUTH, SOUTH EAST, SOUTH WEST |
| LOT D | QUARTERLY JOINT BORDER INSPECTION WITH THE NIGERIAN CUSTOMS SERVICES IN ALL BORDER AREA/POINTS OF ENTRY ACROSS THE FEDERATION | CROSS-RIVERS, AKWA-IBOM, RIVERS, OYO, OGUN, GOMBE, ZAMFARA AND SOKOTO |
| LOT E | LOGISTICS COST OF CONVEYING SEIZURES TO SAFE HOUSES (INCLUDING COST OF HANDLING SEIZED CONTAINERS. | PH, ENUGU AND LAGOS |
| LOT T | MONTHLY MONITORING VISITS TO ENSURE COMPLIANCE OF THE COPYRIGHT LAW BY OUTFITS PRODUCING/SELLING ITEMS CAPABLE OF BEING USED FOR INFRINGEMENT | KADUNA, ENUGU, PH AND LAGOS |
| LOT V | PRODUCTION OF PUBLICITY MATERIALS AND DISTRIBUTION TO CREATIVE INDUSTRY PRACTITIONERS AND OWNERS OF COPYRIGHT WORKS THROUGH THEIR RESPECTIVE ASSOCIATIONS FOR DIRECT AND ENHANCED COMMUNICATION AND PREVENT MESSAGE DISTORTION AND PREVENT MESSAGE DISTRACTION THROUGH INFORMAL COMMUNICATION (PAMPHLETS, POSTERS AND BANNERS) | ABUJA, FCT |
| LOT W | FURTHER SENSITIZATION FOR A IN 6 GEOPOLITICAL ZONES FOR IMPOSTERS, CLEARING AGENTS AND MANUFACTURERS OF DEVICES AND EQUIPMENT CAPABLE OF PRODUCTION OF CREATIVE WORKS PREPARATORY TO THE COMMENCEMENT OF COPYRIGHT LEVY SCHEME TO ENHANCE COMPLIANCE | NORTH EAST, NORTH WEST, NORTH CENTRAL, SOUTH-SOUTH, SOUTH EAST, SOUTH WEST |
3. ELIGIBILITY REQUIREMENTS
a. Evidence of certificate of incorporation issued by the Corporate Affairs Commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
g. Sworn affidavit disclosing whether or not any officer of the relevant committees of the Nigerian Copyright Commission or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile indicating its activities, with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as NITDA & CPN, CMD, etc.;
k. Verifiable documentary evidence of at least (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Services: Evidence of Firms current registration with relevant regulatory professional body(ies) such as NITDA & CPN, CMD, etc.
m. Electricity Jobs: Evidence of current License issued by Nigerian Electricity Management Services Agency (NEMSA);
n. Consultancy Services: Evidence of Firm’s current registration with relevant professional body(ies)
o. List of plant/equipment with proof of ownership/lease agreement;
p. For joint venture/partnership, memorandum of understanding should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF compliance Certificate, NSITF Clearance certificate, IRR and sworn affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS (GOODS)
Interested companies are to collect Standard Bidding Document (SBD) from the Office of the Director-General, located at the ground floor, room 4B 036, Federal Secretariat Complex, Phase 1, Shehu Shagari Way, Maitama, Abuja on evidence of payment of a non-refundable tender fee of N10, 000.00 only per Lot paid into the Nigerian Copyright Commission’s Remita account in any reputable Commercial Bank in Nigeria.
GIFMIS CODE as stated below:
GIFMIS Payment Code: 1000019032
Name: Nigerian Copyright Commission Tender Fee: N10,000.00
Link: https://login.remita/onepage/NIGCOPYCOM/biller.spa
5. SUBMISSION OF TENDER DOCUMENTS (GOODS)
Prospective bidders are to submit bids for each of the Lots desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to;
The Director-General, Nigerian Copyright Commission, Federal Secretariat Complex, Phase 1, Shehu Shagari Way, Maitama, Abuja and clearly marked with the name of the project and the Lot Number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender box at the Director-General, located at the ground floor, room 4B 036, Federal Secretariat Complex, Phase 1, Shehu Shagari Way, Maitama, Abuja not later than 12:00noon Monday, 11th November 2024.
6. SUBMISSION OF EXPRESSION OF INTEREST
Interested firms are to submit (2) bound of Expression of Interest (EOI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to the Director-General, Nigerian Copyright Commission, Federal Secretariat Complex, Phase 1, Shehu Shagari Way, Maitama, Abuja and clearly marked with the name of the project and the Lot Number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender box at the Director-General, located at the ground floor, room 4B 036, Federal Secretariat Complex, Phase 1, Shehu Shagari Way, Maitama, Abuja not later than 12:00noon Monday, 28th October 2024.
7. OPENING OF EOI AND TECHNICAL BIDS
The EOI and technical bids will be opened immediately after the deadline for submission at 12:00noon Monday, 28th October 2024 and 12:00noon Monday, 11th November 2024 respectively at the board room of the Commission, located at the ground floor, room 4B 036, Federal Secretariat Complex, Phase 1, Shehu Shagari Way, Maitama, Abuja in the presence of bidders or their representative, while the financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register at the Director-General, Nigerian Copyright Commission, Federal Secretariat Complex, Phase 1, Shehu Shagari Way, Maitama, Abuja, as the Nigerian Copyright Commission will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Chairman Procurement Committee at procurement@ntblcp.org.ng
8. GENERAL INFORMATION
a. Bids and EOI must be in English language and signed by an official authorized by the bidder;
b. Bids and EOI submitted after the deadline for submission would be returned un-opened;
c. All cost will be borne by the bidders;
d. The EOI and Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
e. Bid documents can also be collected in soft copies and Bidders can submit through post (courier Services)
f. Goods: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
g. Consultancy Service: only shortlisted firms will be invited at a later date for collection of request for Proposals;
h. The Nigerian Copyright Commission is not bound to pre-qualify any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
DIRECTOR-GENERAL
NIGERIAN COPYRIGHT COMMISSION
