DEADLINE: 28TH OCTOBER, 2024
UNIVERSITY OF PORT HARCOURT
REQUEST FOR THE EXPRESSION OF INTEREST (EOI) FOR THE LEASE, MANAGEMENT AND OPERATION OF ULTRA MODERN FIVE STAR HOTEL COMPLEX AT THE UNIVERSITY PARK

In compliance with the Public Procurement Act 2007 [as amended], the University of Port Harcourt hereby wishes to advertise for the above stated services as follows:

1. INTRODUCTION
The University of Port Harcourt, a highly ranked University was established in 1975 and is one of the second-generation Universities in Nigeria. With a population of over 35,000 students and a robust staff strength, the University operates in three (3) closely knitted campuses, set in a serene and hospitable community with neighbouring University of Port Harcourt Teaching Hospital. The Hotel Complex in the main Campus is accessible within Ten (10) minutes’ drive from the Port Harcourt International Airport, Omagwa.

2. The Hotel Facility
The five-star Hotel Complex is located within the premises of the CBN Centre of Excellence in Economics and Management, a full-fledged “State of The Art” Academic and Research Facility, designed for Local and International Conferences, Workshops and Training Sessions. Facilities available in the Hotel Complex include:

a) 182 Nos. Guest Rooms (all en-suite), out of which twenty-four (24) rooms are suites.

b) the Ground floor has a Kitchen, Restaurant, Coffee Bar, Laundry, Shops And Offices as well as Conveniences.

c) Ancillary Facilities: These are facilities though not existing within the Hotel Building, are in close proximity to it and can be exploited. They are:

i) Recreation Building: This building has facilities for relaxation and indoor games. These include a Gymnasium, Indoor Sports Hall, Snooker, Squash Court, etc.

ii) Facility Building: This is the Operational Center. Facilities available include:

  • Drivers’ office
  • Close Circuit Television (CCTV) monitoring unit. The Unit has four (4) giant monitors capable of monitoring everywhere in the Complex.
  • Water Pumping House Water Treatment Plant.
  • Sewage Treatment Plant.
  • Power generators/plant house. Three (3Nos.) generators 1 No. 900KVA and 2 No. 800KVA are installed and synchronized in a manner that the three generators can come on at the same time depending on the load usage.
  • Transformer yard housing 5 No. transformers, with the biggest being 2.5MVA, that transmits power to four (4) other transformers of lower capacities, each dedicated to a building within the project.

iii). External Works/General

  • 1No. lifts (very large, can accommodate up to 12 persons at a time) in the Hotel building.
  • Car Parking Lots. External light fittings.
  • The Hotel Building and every other building are fitted with sprinkler system and other firefighting equipment such as fire pillars, fire cabinets, fire alarm and smoke detector systems.
  • Underground Diesel Storage Tank (40,000 liters capacity). 2 No. Gate houses with Driveways. (1 No. for the Hotel building)

iv) Site Office/Accommodation

  • The Site office/Accommodation put up by the Main Contractor which was used for operations of the construction site has 15 Nos. offices, 1 No. Conference Room, 2 No. Toilets, 2 Nos. Kitchens,
  • 14 Nos. Residential Suites, Dining/Eating Points, Toilets and a Store.

NOTE HOWEVER THAT
The use of the ancillary facilities is dependent on the needs of the Hotel and the requirements of the Manager/Operator and subject to negotiation with UNIPORT. The successful Manager/Operator may wish to construct a Swimming Pool to enhance the recreational needs of the Hotel, subject to agreement.

3. INVITATION
In furtherance of the above, the University of Port Harcourt (UNIPORT) hereby invites suitable, reputable, experienced and competent Hospitality Management Firms/Consortia to make submission of Expression of Interest (EOI) for prequalification to be engaged as Manager/ Operator of the Ultra-Modern Hotel Complex under a Lease Agreement.

4. SCOPE OF SERVICE
The services to be provided include, but are not limited to the following:
i. Operation, direction, management and supervision of the Hotel including without limitation, the determination of credit policies, terms of admittance, charges of rooms, food and beverages policies, employees’ wages, benefits and severance policies, entertainment and amusement policies, licensing and granting of commercial space at the hotel and all phases of advertisement promotion and publicity relating to the hotel.

ii. Management and operation of the hotel and all its facilities and activities in a manner consistent with the International Standard Best Practices and the Memorandum of Agreement (MOA).

iii. Provide sufficient Capital to operate the Hotel in good standing and in accordance with the budgets.

iv. Advise UNIPORT concerning policies and procedures affecting the conduct of business at the Hotel.

v. Develop and implement advertising, marketing, promotion, publicity and other similar programmes for the Hotel 

vi. Recruit, train, direct, supervise, employ, and dismiss anyone or all personnel employed for the operation of the Hotel. vii. Cause the Hotel to comply with all applicable laws, ordinances, regulations, rules, and orders of regulatory authorities. 

viii. Carry out all needed repairs and maintenance of the Hotel with prior notice to UNIPORT.

ix. Provide such other services and obligations as may be required under the terms of the MoA and as are necessary for the day-to-day operation, management and supervision of the Hotel, Employ modern and acceptable accounting standards in the operations of the Hotel.

5. ELIGIBILITY REQUIREMENT
Interested Firms/Consortia should submit the following pre-qualification documents:

a. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7 (or CAC 1.1). Business Name with Form BN1 is also acceptable for Consultancy Services;

b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2024:

c. Evidence of registration with Nigeria Tourism Development Corporation, (NTDC).

d. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);

e. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is Ngom and above);

f. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31 December, 2024;

g. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31 December, 2024; or valid Certificate issued by BPP.

h. Sworn Affidavit; disclosing whether or not any officer of the relevant committees of the University of Port Harcourt or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

i. Company’s Audited Accounts for the last three (3) years -2021, 2022, 2023;

j. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

k. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

l. Company’s profile with the Curriculum Vitae of Key Staff to be deployed for the services, including copies of their Academic/Professional qualifications.

m. Evidence of Firm’s member(s) being certified by the Nigerian Institute of Management, Association for Project Managers Group (APMG), Project Management Institute (PMI) or Similar Institutes.

n. For Joint Venture/Partnership, evidence of Letter of Association or Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension. Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV Partner).

Note: All documents for submission must be transmitted with a covering/forwarding letter under the Company/Consortia’s Letterhead Paper bearing amongst others, at the top of the page, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), TIN No., Contact Address, Telephone Number (preferably GSM No.) and email address. The letterhead paper must bear the names and nationalities of the Directors of the company at the bottom of the page duly signed by the authorized officer of the Firm/Consortia.

6. SUBMISSION OF FOI DOCUMENTS
Interested firms are to submit two (2) bound of Expression of Interest (EoI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to The Registrar, University of Port Harcourt, Port Harcourt and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in thedesignated Tender Box at the Lobby of the Vice Chancellor’s Office on 3rd Floor, Senate Building, University of Port Harcourt, not later than 12:00 noon Monday, October 28, 2024

7. OPENING OF EOI DOCUMENTS
The Eol documents will be opened immediately after the deadline for submission 12:00 noon Monday, October 28, 2024 at the Senate Chamber, Senate Building, University Park, University of Port Harcourt, Choba, Rivers State, in the presence of the bidders or their representatives. Please ensure that you sign the Expression of Interest (EOI) documents Submission Register as the University will not be held liable for misplaced or wrongly submitted Expression of Interest (EOI) documents. All enquiries should be directed to DR. TEGBEE E. BARINAAZIGA , AG. HEAD OF PROCUREMENT ON +2348037957724.

8. GENERAL INFORMATION
a. EOIs must be in English Language and signed by an official authorised by the bidder;

b. EOIs submitted after the deadline for submission would be returned un-opened;

c. All costs will be borne by the bidders;

d. The EOIs will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies;

e. Only shortlisted Applicants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;

f. The University of Port Harcourt is not bound to shortlist any applicant and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED:
MRS. GLORIA O. CHINDAH [Ph.D]
REGISTRAR

Banner