DEADLINE: 9TH DECEMBER, 2024
AKWA IBOM STATE POLYTECHNIC
IKOT OSURURA
INVITATION FOR TENDER FOR THE IMPLEMENTATION OF 2024 TERTIARY EDUCATIONAL TRUST FUND ON ICT SUPPORT INTERVENTION
1. INTRODUCTION
The Polytechnic in keeping with its mandate and in compliance with the provisions of the Public Procurement Act, 2007, intends to implement the Polytechnic The Polytechnic in keeping with its mandate and in compliance with the provisions of the Public Procurement Act, 2007, intends to implement the Polytechnic ear 2023/2024 TETFUND ICT support intervention Projects. Polytechnic hereby invites interested, competent and reputable contractors with relevant experience and good record of accomplishment for the Execution of the under listed Project:
2. SCOPE OF PROJECT
LOT NO. PROJECT DESCRIPTION 1 PROCUREMENT OF ALL-IN-ONE COMPUTER FOR ICT AND 10KVA INVERTER POWER SUPPLY
3. ELIGIBILITY REQUIREMENTS
Interested Bidders must meet the following requirements.
a. Evidence of Certificate Incorporation issued by the Corporate Affairs Commission (CAC) including CAC1.1 or CAc2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP.
g. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Akwa Ibom State Polytechnic or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years – 2021, 2022 & 2023;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the Project, including copies of their Academic/Professional qualification such as SURCON, COREN, QSRBN, ARCON, CORBON , etc.;
k. Evidence of current License/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
l. Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
m. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the Projects;
n. For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificates, NSITF Clearance certificate, IRR and Sworn Affidavit compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Document (SBD) from the office of The Director Physical Planning Unit of the Polytechnic on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, obtain bank draft in the name of Akwa Ibom State Polytechnic’s in any reputable Commercial Bank in Nigeria and submit at the Bursary to obtain receipt.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelope and clearly marked as ‘’Technical Bid’ or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope address to THE REGISTRAR, AKWA IBOM STATE POLYTECHNIC and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the office of the Director Procurement not later than 12:00pm on Monday, 9th December 2024.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00pm on Monday, 9th December 2024, at the Akwa Ibom State Polytechnic in the presence of bidders or their representatives, while the Financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the Procurement Unit, as the Akwa Ibom State Polytechnic will not be held liable for misplaced or wrongly submitted bids.
7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders;
d. The technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Private Professional bodies;
e. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bid opening, while the financial bids of un-successful bidders will be returned un-opened;
f. Arrangement of Technical Document in hard copies should follow follow the order in the list above and appropriately paged. The technical document should have a table containing the pages, which these items are to be found
g. The Akwa Ibom State Polytechnic, Ikot Osurura Akwa Ibom State is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed:
Registrar
