Alex Ekwueme Federal University Teaching Hospital Abakaliki (AEFUTHA)- Invitation To Tender For Projects Execution (7 Lots)

DEADLINE: 9TH DECEMBER, 2024
ALEX EKWUEME FEDERAL UNIVERSITY TEACHING HOSPITAL ABAKALIKI (AEFUTHA)
P.M.B 102, ABAKALIKI, EBONYI STATE, NIGERIA
INVITATION TO TENDER FOR PROJECTS EXECUTION

1.0 INTRODUCTION
The Alex Ekwueme Federal University Teaching Hospital Abakaliki (AEFUTHA) is a health institution dedicated to the provision of quality, accessible, and affordable healthcare services, effective training and research. COALITION FOR EPIDERMIC PREPAREDNESS INNOVATIONS (CEPI) has allocated funds through the AEFUTHA as of its mandate to provide accessible and affordable healthcare services, training and research to undertake the procurement of Works and Goods. Reputable and competent companies with relevant experience and good track records are invited to tender.

2. SCOPE OF WORKS AND GOODS

3.0 ELIGIBILITY CRITERIA
INTERESTED Companies/Firms are required to submit two (2) bound documents duly signed, separated by dividers and arranged in the order outlined hereunder:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC1.1or CAC 2and CAC 7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP.
g. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Alex Ekwueme Ferderal University Teaching Hospital Abakaliki or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3)years – 2021, 2022 &2023;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as, COREN, QSRBN, ARCON, CORBON, SURCON, NITDA & CPN etc.;
k. Medical & Health Equipment: Letter of Authorization from the Original Equipment Manufacturers listed in the Approval Policy for Procurement of Health and Medical Equipment for Tertiary Hospitals in Nigeria;
l. For Supply of other Equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
m. Electricity Jobs: Evidence of Current License issued by Nigerian Electricity Management Services Agency (NEMSA);
n. Only Companies include in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the Vehicles
o. Verifiable documentary evidence of at least three (3)similar jobs (in size, nature and complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the Projects;
p. Works: List of Plants/Equipment with proof of Ownership /Lease Agreement;
q. For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate , NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4.0 COLLECTION OF STANDARD BIDDING DOCUMENTS
INTERESTED COMPANIES ARE TO COLLECT THE Standard Bidding Document (SBD) from the office of the Head of Procurement Department (HPD), Procurement Unit of Alex Ekwueme Federal University Teaching Hospital Abakaliki, Ebonyi State at the 1st floor, Admin Block, AEFUTHA 1 on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Alex Ekwueme Federal University Teaching Hospital Abakiliki’s Remita Account in any reputable Commercial bank in Nigeria.

All bidders must fill the bid collection register after the collection of the bidding document.

5.0 SUBMISSION OF THE TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to THE CHIEF MEDICAL DIRECTOR ALEX EKWUEME FEDERAL UNIVERSITY TEACHING HOSPITAL, (AEFUTHA) ABAKALIKI, EBONYI STATE and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the HOD Procurement office at the 1st Floor, Admin Block AEFUTHA 1 not later than 12:00noon on Monday, 9th December, 2024.

6.0 OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00noon on Monday, 9th December, 2024 at the Hospital Auditorium, AEFUTHA 1 in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you signe the Bid Submission Register in the office of HOD, Procurement office as the Alex Ekwueme Federal University Teaching Hospital Abakaliki will not be held liable for misplaced or wrongly submitted bids. All further enquiries should be directed to the Procurement Dept. of AEFUTHA at the 1st Floor, Admin Block, AEFUTHA 1.

7.0 GENERAL INFORMATION
a. Bids must be in English and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders;
d. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption Transparency and Private Professional bodies;
e. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
f. The Alex Ekwueme Federal University Teaching Hospital Abakaliki is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28of the Public Procurement Act, 2007.

SIGNED:
MANAGEMENT
(AEFUTHA)