DEADLINE: 23RD DECEMBER, 2024
EKITI STATE POLYTECHNIC, ISAN-EKITI
INVITATION TO TENDER FOR YEAR 2024 TETFUND INTERVENTION FOR ICT SUPPORT
1. INTRODUCTION
The Ekiti State Polytechnic, Isan-Ekiti is desirous to implement its 2024 Tertiary Education Trust fund intervention for ICT support. In compliance with the requirements of the Public Procurement Act 2007, the Ekiti State Polytechnic, Isan-Ekiti hereby invites interested, competent, reputable, and qualified with relevant experience and good records of accomplishment necessary for the execution of this project as follows;
2. SCOPE OF WORKS
YEAR 2024 TETFUND INTERVENTION ON ICT SUPPORT
Lot 1: Procurement of Network and Hardware
3. ELIGIBILITY REQUIREMENTS
Interested bidders should submit the following eligibility documents indicating the minimum qualifications required of the bidders;
a. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC2 and CAC7 (or CAC1.);
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2024; with minimum average annual turnover of ₦30 million.
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Certificate valid till 31st December, 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP.
g. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Nigerian Content Development and Monitoring Board or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidd4er and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years -2021, 2022 & 2023;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letter of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
k. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications
l. Evidence of current Licence/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA)
m. For Supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
n. For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
o. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC). Contact Address, Telephone Number (preferably GSM No.) and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the Firm.
Note: The documents must be arranged sequential in order, failure to comply renders the submission invalid. Copy of the documents must be exact copy of the original in all particulars; any deviation shall not be accepted. All documents must be paginated and signed.
4. COLLECTION OF TENDER DOCUMENTS
Interested and qualified companies are to collect the Standard Bidding Documents (SBD) at the Procurement Office, Ekiti State Polytechnic, Isan-Ekiti on presentation of evidence of payment of non-refundable tender fee of Ten Thousand Naira (10,000) only payable into Ekiti State Polytechnic, Isan-Ekiti IGR account. A copy of payment receipt must also be attached for financial documentation.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for the Lot, two (2) hard copies each of the technical and financial bids with soft copy in (USB0 of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger envelop (also sealed) addressed to The Rector, Ekiti State Polytechnic, Isan-Ekiti and clearly marked (with the name of the project boldly written on top of the envelope). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and dropped in the designated Tender Box at the Procurement Office, Ekiti State Polytechnic, Isan-Ekiti not later than 12:00 noon on Monday 23rd December, 2024.
6. OPENING OF TECHNICAL DOCUMENTS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon Monday 23rd December, 2024 at the 250 Capacity Lecture Theatre of the Ekiti State Polytechnic, Isan-Ekiti in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please ensure that you sign the bids submission Register in the Procurement Office, Ekiti State Polytechnic, ISan-Ekiti will not be held liable for misplaced or wrongly submitted bids. For further inquiries, please contact the Head of Procurement on e-mail: ocibitoye@ekspoly.edu.ng.
7. General information
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All the cost will be borne by the bidders;
d. Delivery by courier will not be accepted;
e. The Technical Bid will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Private Professional bodies;
f. Bid documents can be collected in soft copies and Bidders can submit through Post (Courier Services);
g. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
p. The Ekiti State Polytechnic, Isan-Ekiti is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act 2007.
Signed:
The Rector
Ekiti Starte Plytechnic, Isan-Ekiti, Nigeria
