DEADLINE: 9TH DECEMBER, 2024
FEDERAL POLYTECHNIC IDAH, KOGI STATE
INVITATION TO TENDER FOR YEAR 2024 TETFUND INTERVENTION FOR ICT SUPPORT
1. INTRODUCTION
In compliance with requirement of the Public Procurement Act, 2007 and other extant government regulations the Federal Polytechnic Idah, Kogi State, wishes to invite interested, competent and reputable Contractor/Firms with proven track record and expertise to submit bids for the under-listed project.
2. SCOPE OF WORKS
Lot 1: Supply and Installation of Hardware, Solar and Networking Equipment for ICT
3. ELIGIBILITY REQUIREMENT
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including CAC1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2024; with minimum average annual turnover of N50 million;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2024;
f. Evidence of Registration on the National Database of Federal of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP.
g. Sworn Affidavit Accounts disclosing whether or not any officer of the relevant committees of the Federal Polytechnic, Idah, Kogi State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3)years – 2021, 2022 & 2023;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as NITDA, CPN etc.;
k. For Supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
l. Evidence of Firm’s current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
m. Verifiable Documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, valuation Certificates, Job Completion Certificates and Photographs of the Projects;
n. For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificates, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC)as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Director, Physical Planning of the Polytechnic on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Federal Polytechnic, Idah, Kogi State’s Remita account in any reputable Commercial Bank in Nigeria.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter put the two sealed envelopes together in a bigger sealed envelope addressed to The Rector, Federal Polytechnic, Idah, Kogi State and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop im the designated Tender Box at the Federal Polytechnic Idah, Kogi State not later than 12:00 noon Monday, 9th December, 2024.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission for submission at 12:00 noon Monday, 9th December, 2024 at the Federal Polytechnic, Idah Council Chamber in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register at the Federal Polytechnic Idah, Kogi Statewill not be held liable for misplaced or wrongly submitted bids.
7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders;
d. Arrangement of the Technical Documents in hard copies should follow the order in the list above and appropriately paged. The technical documents should have a table of content indicating the pages, which these items are to be found
e. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies;
f. Only Pre-qualified bidders at technical evaluation will be invited at a later date for financial bidsopening, while the financial bids of unsuccessful bidders will be returned un-opened;
g. The Federal Polytechnic, Idah, Kogi State is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 Public Procurement Act, 2007.
Signed:
Rector
