OFFICE OF THE SECRETARY TO THE STATE GOVERNMENT, DUTSE, JIGAWA STATE
INVITATION TO BID FOR THE PROCUREMENT OF VEHICLES
INTRODUCTION
The government of Jigawa State, through special service directorate, office of the secretary to the state government hereby invites tender from reputable contractors for the procurement of foreign used Toyota Hilux and brand new boxer Bajaj.
SCOPE OF THE SUPPLY
LOT (1): Procurement of 4no foreign used Toyota Hilux 2020 model DC, HWD, M/T SES.
LOT (2): Procurement 5no brand new boxer bajaj BM-100 cc
TENDER REQUIREMENTS
Interested and competent companies are required to submit their verifiable evidence, profiles including but not limited to the following documents:
a. Certificates of incorporation with the corporate affairs commission
b. Certified true copy of memorandum and articles of association
c. Evidence of registration with Jigawa State Works Registration Unit
d. Company audited accounts for the last one(1) year
e. Tax clearance for the last three (3) years
f. Evidence of financial capability and banking support
g. Company average annual turnover of not less than one hundred and fifty million naira (N150,000.000)
h. Evidence of similar project executed (letter of award and completion certificate) at least three (3) in the last five (5) years
i. VAT registration and evidence of past remittance
j. That the company have fulfilled all obligations to pay taxes, pensions and social security contributions
k. A sworn affidavit certifying as follows;
i. That document submitted for pre-qualifications exercise are not only genuine but correct
ii. That none of the directors of the company has been convicted by any court of law
iii. That company is not bankrupt
iv. That none of the officers of Jigawa state/local government is present or former director of the company
v. Any other relevant information that will help in determining the company’s suitability for the work
vi. Any prospective bidder that does not possess any of the above documents need not to apply
COLLECTION OF TENDER
Prospective bidders are required to collect the tender documents from the director, administration and finance, special service directorate, office of the secretary to the state government, Dutse from the date of publication of this advertisement between the hours of 9:00 am to 5:00 pm upon payment of non-refundable tender fee of three hundred thousand Naira (300,000.00) for LOT (1) and one hundred thousand Naira (100,00.00) for LOT (2).
All payments should be made into;
Bank: United Bank for Africa (UBA).
Account name: Special Services Directorate.
Account number: 1021766216
SUBMISSION OF THE TENDER DOCUMENTS
Pre-qualification and financial bids should be submitted in two different sealed envelopes and labelled “pre-qualification bid” and “financial bid,” respectively, with the company’s name indicated on one side of the envelopes. Both envelopes should be sealed into one envelope, also sealed and marked with the project name at the top right hand corner and addressed to: the permanent secretary, special service directorate, office of the secretary to the state government, dutse jigawa state, not later than Friday 1st November, 2024 by 12:00 noon.
All documents for submissions must be transmitted with a forwarding letter duly signed by company representative under the company’s letterhead paper bearing the CAC registration number (RC), contact address, telephone number (preferable GSM number) and email address
The financial bid should contain a bid security of not less than 2% of the quoted bid by way of bank guarantee or insurance bond issue by reputable bank or insurance company acceptable by the procuring entity.
The bid validity period should be 120 days from the deadline of the bid submission date.
OPENING OF BIDS
Only technical bids should be opened immediately after the deadline for submission by 12:00pm at the conference hall office of the secretary to the state government block “D” new secretariat complex.
GENERAL INFORMATION:
i. Bids submitted after the deadline for submission will be returned unopened
ii. Only the financial bids of successful pre-qualified bidders will be opened, while those the un-successful bidders will be returned unopened
iii. This advert shall not be construed as commitment on the part of the directorate of special service nor shall it entail a company to make any claim(s) whatsoever and/or seek any indemnity from the directorate of chieftaincy and religious affairs by virtue of such company having responded to this advert
iv. All cost will be borne by the bidders as the directorate of special service will not be held responsible for any cost expenses incurred by any interested party (i.e.) in connection with any response to this invitation
v. The directorate of special service serves the right to annul the procurement process at any time without incurring any liabilities
vi. Alternatives bids will not be accepted
Signed
Permanente secretary
Special service directorate
Office of the Secretary to the State Government, Dutse,
Jigawa state
