DEADLINE: 23RD DECEMBER, 2024
ALEX EKWUEME FEDERAL UNIVERSITY
NDUFU ALIKE, EBONYI STATE
INVITATION FOR PRE-QUALIFICATION TO TENDER FOR YEAR 2024 TETFUND SPECIAL HIGH IMPACT INTERVENTION
1. INTRODUCTION
1.1 Alex Ekwueme Federal University, Ndufu Alike, Ebonyi State, is a beneficiary of the year 2024 TETfund special high-impact intervention.
1.2 Accordingly, and in line with the provision of the Public Procurement Act, 2007, the university hereby invites interested and reputable contractors/suppliers with relevant experience and track records to submit procurement documents as mentioned below:
2. SCOPE OF WORKS/SUPPLIES
Lot A1: procurement and installation of equipment/furniture for academic building
Lot A2: procurement and installation of equipment/furniture for academic complex
Lot A3: procurement and installation of equipment/furniture for studio complex
3. ELIGIBILITY REQUIREMENTS
a. Evidence of certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including forms cac1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the Last three (3) years valid till 31st December, 2024; with minimum average annual turnover of N900 million
c. Evidence of pension Clearance Certificate for the Last three (3) years (this requirement is only applicable to bidders whose number of staffs is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate Valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is ₦50Million and above);
e. Evidence of Nigerian social Insurance Trust Fund (NSITF) Clearance Certificate Valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. Sworn Affidavit:
- Disclosing whether or not any officer of the relevant committees of the Federal university, Ndufu alike, ebonyi state or Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
h. For supply of equipment: letter of authorization as representative of the original equipment manufacturers (OEMs)
i. Electricity Jobs: Evidence of current license issued by Nigerian Electricity Management Services Agency (NEMSA);
j. Company’s Audited Accounts for the last three (3) years -2021,2022,2023;
k. Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
l. Company’s profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academic/ Professional;
m. Medical & health equipment: letter of authorization from the original equipment manufacturers listed in the approved policy for procurement of health an medical equipment for tertiary hospitals in Nigeria;
n. Only companies included in the National Automotive Design and development council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the vehicle.
o. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature and complexity), executed in the last five (5) years including Letters of awards, Valuation Certificates, Job Completion Certificates and photographs of the project;
p. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
q. For joint Venture/ Partnership, Memorandum of Understanding (MoU) indicating lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.) and e-mail address. The Letterhead Paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. SUBMISSION OF PRE-QUALIFICATION DOCUMENTS
Prospective bidders are to submit 3nos. technical bids packaged in a sealed envelope addressed to the vice-chancellor, Alex Ekwueme Federal University, Ndufu Alike, Ebonyi State, and clearly marked “YEAR 2024 TETFUND SPECIAL HIGH IMPACT INTERVENTION” with lot number and lot description. Furthermore, the reverse of the sealed envelope should have the name and address of the bidder and be dropped in the designated tender box at the office of the registrar, not later than 12:00 noon, Monday, 23rd December, 2024.
5. OPENING OF PREQUALIFICATION DOCUMENTS
The pre-qualification documents will be opened immediately after the deadline for submission at 12:00 noon, Monday, 23rd December, 2024 at the council chamber of the university in the presence of bidders or their representatives, please, ensure that you sign the bid submission register in the office of the registrar, alex ekwueme federal university, Ndufu alike, ebonyi state, as the Alex ekwueme federal university, Ndufu alike, ebonyi state will not be held liable for misplaced or wrongly submitted bids.
6. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders.
d. The prequalification documents will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies;
e. Only pre-qualified bidders will be invited at a later date for collection of tender documents;
f. The Alex ekwueme Federal university, Ndufu alike, ebonyi state is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Procurement Act, 2007.
Signed:
The registrar
