DEADLINE: 6TH JANUARY, 2025
BAYERO UNIVERSITY, KANO
INVITATION TO TENDER FOR THE IMPLEMENTATION OF 2018-2021 (MERGED) TETFUND INTERVENTION FOR LIBRARY DEVELOPMENT
1. INTRODUCTION:
The Bayero University, Kano, invites bids from interested, qualified, and eligible bidders for the procurement of goods as detailed below:
2. SCOPE
Lot R1: Procurement of assorted books and journals to the university library
3. ELIGIBILITY CRITERIA
Interested bidders are required to submit the following documents, duly signed, separated by dividers and arranged in the order outlined below;
a. Evidence of certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including forms cac1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the Last three (3) years valid till 31st December, 2024;
c. Evidence of pension Clearance Certificate for the Last three (3) years (this requirement is only applicable to bidders whose number of staffs is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate Valid till 31st December, 2024
e. Evidence of Nigerian Social Insurance Trust Fund (NSITF) Clearance Certificate Valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. Sworn Affidavit:
- Disclosing whether or not any officer of the relevant committees of the Bayero University Kano or Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years -2021,2022,2023;
i. Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academic/Professional
k. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature and complexity), executed in the last five (5) years including Letters of awards, Valuation Certificates, Job Completion Certificates and photographs of the project;
l. Evidence of membership of the Nigerian booksellers association of Nigerian publishers association
m. Letter of consent to allow for verification the company’s financial standing with the bankers.
n. For joint Venture/ Partnership, a Memorandum of Understanding (MoU) indicating the lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.) and e-mail address. The Letterhead Paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect bidding documents from the office of the director procurement, new campus, Bayero University Kano, on evidence of payment of a non-refundable tender fee of N10,000,00 per lot, paid into the Bayero University Kano’s remita account in any reputable commercial bank in Nigeria.
5. SUBMISSION OF DOCUMENTS
Bidders are to submit bid for each lot desired, two (2) hard copies each for the technical and financial bids with soft copy of the financial bid in MS excel format. Technical and financial bids are to be packaged separately in sealed envelopes clearly marked as “technical bid” or “financial bid”. Thereafter, enclose the two sealed envelopes in a larger sealed envelope with the lot number and title of the project clearly written at the top left corner of the covering envelope and addressed to: the director procurement, Bayero University, kano, P.M.B 3011, kano. The reverse side of the envelope must be clearly marked with the name and address of the bidder. The package should be dropped in the designated tender box at the procurement unit, bayero university kano not later than 12:00 noon Monday, 6th January, 2025. Any submission received after this deadline will be returned un-opened.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12::00 noon on Monday, 6th January, 2025 at the conference room of procurement unit, bayero university, kano (new site). The bidders or their representatives are required to be present
7. GENERAL INFORMATION:
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders.
d. The technical bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies;
e. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
f. The university will only recognize and correspond with authorized officers of the tendering companies and NOT through individuals or agents acting on their behalf
g. The Bayero University kano is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Procurement Act, 2007.
Signed:
Director, procurement unit,
Bayero university, kano
