DEADLINE: 6TH & 20TH JANUARY, 2025
DELTA STATE POLYTECHNIC
OTEFE-OGHARA, DELTA STATE, NIGERIA
INVITATION TO TENDER FOR THE IMPLEMENTATION OF YEAR 2024 TETFUND INTERVENTION FOR ICT SUPPORT
1.0 PREAMBLE:
Delta State Polytechnic, Otefe-Oghara, Delta State, a State Polytechnic was appropriated funds in Year 2024 TETFund Intervention for ICT support at the Polytechnic. The management shall utilize the fund for Hardware Procurement and the Design and deployment of custom computer-based test solution. Tenders including technical and financial bids are hereby invited form qualified and suitable contractors for the implementation of the project.
2.0 SCOPE OF WORK
CATEGORY A: GOODS
Lot 1: Hardware Procurement
CATEGORY B: CONSULTANCY SERVICES
Lot 2: Design and Deployment of Custom Computer-Based Test Solution.
3.0 ELIGIBILITY REQUIREMENTS
Interested contractors are required to submit the following documents for evaluation:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7. Business Name with form BNI is also acceptable for Consultancy Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Certificate valid till 31st December, 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP.
g. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Delta State Polytechnic, Otefe-Oghara, Delta State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years -2021, 2022 & 2023;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as CPN & NITDA etc.;
k. Evidence of current Licence/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
l. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letter of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
m. Category A; Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
n. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the Firm.
4.0 COLLECTION OF TENDER DOCUMENTS (GOODS)
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Registrar/procurement unit, Delta State Polytechnic, Otefe on evidence of payment of a non-refundable fee of N10,000.00 per Lot, paid into Delta State Polytechnic, Otefe’s Remita account in any reputable Commercial Bank in Nigeria.
Evidence of such payment is to be presented at the point of collection of the SBD between 10.00am-4.00pm Monday-Friday.
Interested Applicants in the Consultancy Services would not pay at this stage until after shortlisting.
5.0 SUBMISSION OF TENDER DOCUMENTS (GOODS)
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids, with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical bid” or “Financial bid’. Thereafter, put the two sealed envelopes addressed to The Registrar Delta State Polytechnic, Otefe and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the office of the Registrar not later than 10:00am on Monday, 20th January, 2025.
5.0 SUBMISSION OF EOI
interested Firms in Services arte to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 10:00am on Monday, 6th January, 2025.
6.0 OPENING OF EOI & TECHNICAL BIDS
The EOI and the technical bids will be opened immediately after deadline for submission at 10:00am on Monday, 6th January, 2025 and 10:00am on Monday, 20th January, 2025, respectively, at the Polytechnic Conference Room in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of the Registrar, as the Delta State Polytechnic, Otefe-Oghara, Delta State will not be held liable for misplaced or wrongly submitted EOI/bids.
7.0 GENERAL INFORMATION
a. EOIs/Bids must be English Language and signed by an official authorized by the bidder;
b. EOIs/Bids submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders;
d. The EOI/Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies;
e. Goods: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
f. Consultancy Service: Only shortlisted Applicants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;
g. The Delta State Polytechnic, Otefe-Oghara, Delta State is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed:
Mr. Efedi Chukwuemeke
Registrar
