DEADLINE: 18TH DECEMBER, 2024
FINPACT DEVELOPMENT FOUNDATION (FINDEF)
REQUEST FOR QUOTATION FOR FOOD VENDOR/CATERING SERVICES

Introduction
Finpact Development Foundation (FINDEF) is an Indigenous non-governmental organization dedicated to delivering lasting value through impactful work, earning the trust of our partners. We specialize in reaching hard-to-reach communities while maintaining a strong focus on cultural sensitivity and management structures that foster excellent collaboration with partners and stakeholders. In collaboration with Solidarités International, we are addressing malnutrition and enhancing food security through innovative interventions such as school feeding program and other targeted nutrition support.

Purpose of the RFQ:
FINDEF is seeking quotations from qualified food vendors based in Maru, Anka, Gusau and Talata Mafara LGAs of Zamfara state to provide nutritious and well-balanced meals for her school feeding program targeting primary school pupils.
We invite you to submit a quotation based on the details outlined in this document.

Scope of Services
The selected vendor(s) will be responsible for providing the following services:

  1. Prepare and deliver nutritious meals to school pupils in Anka, Maru, Talata Mafara, and Gusau LGAs twice a week.
  2. The selected vendor will ensure that provided meals adhere to nutritional guidelines suitable for children aged 6-12 years and will be supervised by the FINDEF nutrition officer.
  3. The selected vendor will meet food safety and hygiene standards as required by nutritional guidelines.

Meal Requirements
Each meal provided by the local vendor will:

  • Contain a balanced diet.
  • Cater to any specific dietary restrictions (e.g., allergies, health requirements, and religious requirements).
  • Be freshly prepared and of high-quality standard (Based on nutritional guidelines)

Vendor Requirements
The selected vendor will adhere to the vendor requirements below:

  • Hold a valid food business license and must be registered with the Corporate Affairs Commission. (CAC)
  • Company Profile.
  • Application letter on company letterhead.
  • Tax Identification Number
  • Minimum of 3 year’s experience in providing food services to organizations and institutions, preferably schools.
  • The vendors MUST be a resident of the LGAs of implementation (Anka, Maru, Gusau, Talata Mafara).
  • Provide at least 2 references from recent clients.

Submission Guidelines
Interested vendors must submit a quotation that includes:

  1. Itemized cost/price per meal.
  2. Breakdown of costs for food, service, delivery and any other fees.
  3. Any discounts for a long-term or bulk services
  4. Sample menu options.
  5. Delivery capabilities and timeline.
  6. Business registration certifications
  7. References from previous clients (optional).
  8. Ability to adapt menus to cater to various dietary preferences.

Evaluation Criteria: Vendors Quotations will be evaluated based on:

  • Legal authorization to operate a business
  • Cost-effectiveness.
  • Vendor’s experience and reliability.
  • Compliance with food safety standards.

Submission Instructions:
Quotations must be submitted no later than 18th December 2024, 11:59 am via;
Email: meal@findef.org

Physical Address: No 5. Shettima Street off Engr. Abdullahi Dama close, GRA, Gusau, Zamfara State.

Note:
Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by FINDEF. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on FINDEF’s re-computation and correction
of errors, its quotation will be rejected.

FINDEF has zero tolerance for all forms of corrupt practices including but not limited to bribery, kickbacks, collusion, corruption, extortions, and facilitation payments. If a staff member of FINDEF demands from you any form of unethical arrangement during any of the stages in this procurement, you can send an email to the email compliance@finder.org

FINDEF maintains a zero-tolerance policy for Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is a shared responsibility, and all partners, contractors, and service providers are required to conduct their activities in alignment with the principles of PSEA as outlined in FINDEF’s Code of Conduct. This obligation always applies, both during and outside of work related engagements.

Disclaimer
All costs associated with the preparation and submission of the tender/quotes by the bidders shall be borne by the bidders. Such cost cannot be recovered from FINDEF by the bidder. Also, FINDEF is not under any obligation to consider any tender submitted and FINDEF reserve the right to cancel or discontinue the
tender without informing the bidders.

Thank you.

We look forward to receiving your quotation.

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