NASARAWA STATE UNIVERSITY, KEFFI
PMB 1012, KEFFI
INVITATION FOR PREQUALIFICATION (TECHNICAL) FOR THE PROPOSED YEAR 2024 TETFUND ICT SUPPORT INTERVENTION PROJECT
1. INTRODUCTION
1.1 The Nasarawa State University, Keffi, wishes to execute a priority project to create an atmosphere conducive to teaching, learning, and research, ensuring a functional and likable university system for its community. The university invites interested, competent, and reputable contractors/suppliers to tender for the projects listed below.
1.2 Experienced and competent contractors are invited to submit bids for the project.
2. SCOPE OF WORK/SUPPLY
Lot 1: Supply and installation of Computer Desktops to be deployed in the ICT Centre.
3. ELIGIBILITY REQUIREMENTS
Interested, experienced, and competent contractors should submit the following eligibility documents, representing the minimum qualification required of the bidders:
a. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including form CAC2 and CAC7.
b. Evidence of Tax Clearance Certificate for the last three (3) years 2021, 2022 and 2023 valid till 31st December, 2024 with minimum average annual turnover of N90 million;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Current Nigeria Social Insurance Trust Fund (NSITF) Certificate valid till 31st December, 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP (Bureau of Public Procurement).
g. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Nasarawa State University, Keffi or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidd4er and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years -2021, 2022 & 2023;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications
k. Evidence of current Licence/accreditation with Computer Professionals Registration Council of Nigeria (CPN) and National Information Technology Development Agency (NITDA);
l. Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
m. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letter of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
n. For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead paper must bear the Name and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. SUBMISSION OF PRE-QUALIFICATION DOCUMENTS
Prospective bidders are to submit pre-qualification documents for each of the Lot desired; two (2) hard copies each of the technical and financial bids packaged in sealed envelopes and clearly marked as “Technical Bid”; and addressed to the Vice Chancellor, Nasarawa State University, Keffi Nasarawa State and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box (at the office of the Head of Procurement, Ground Floor, NSUK State buiding) not later than 12:00 noon on Monday, 20th January, 2025.
5. OPENING OF PREQUALIFICATION OF DOCUMENTS
The pre-qualification documents will be opened immediately after deadline for submission at 12:00 noon on Monday, 20th January, 2025, in the old Senate Chamber Nasarawa State University, Keffi, in the presence of bidders or their representatives. Please, ensure that you sign the Bid Submission Register in the same office as the Institute will not be held liable for misplaced or wrongly submitted bids, only successfully pre-qualified bidders will be invited at a later date for financial bid. For further enquiries, please contact the Head of Procurement.
6. GENERAL INFORMATION
a. Pre-qualification documents must be English Language and signed by an official authorized by the bidder;
b. Pre-qualification submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders;
d. Only pre-qualified bidders will be invited at a later date for collection of tender documents;
e. The institute shall verify all claims made by bidders, including requests for submission of the originals of the documents for sighting and shall disqualify any company whose claims are found to be false;
f. Nothing in this advertisement shall be construed as a commitment on the part of NSUK to undertake the project or entitle any company to make claims for expenses incurred in preparing a tender response;
g. The Nasarawa State University, Keffi is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed:
Vice-Chancellor,
Nasarawa State University, Keffi
