DEADLINE: 4TH FEBRUARY, 2025
NIGERIAN NATIONAL PETROLEUM COMPANY LIMITED (NNPCL)
NNPC LTD TOWERS, HERBERT MACAULAY WAY, P.M.B. 190, GARKI- ABUJA, NIGERIA
INVITATION TO TENDER FOR THE PRE-QUALIFICATION OF SECURITY SERVICES AT NNPC LIMITED FACILITIES FOR THE YEAR 2025/2026 and 2026/2027
1.0 INTRODUCTION
The NIGERIAN NATIONAL PETROLEUM COMPANY LIMITED invites interested Security Companies registered in Nigeria, to bid for the Pre-Qualification of security services at NNPC Limited Facilities in not more than two (2) LOTs which must show proven experience and capacity in the following areas
a. Provision of reputable security firms to mann security command and control centers and operate security equipment such as Quantum Sniffer Machine (QSM) Visitors Management System (VMS) and X-ray Baggage Scanners (XBS) at NNPC Limited’s Headquarters Abuja, and the Five (5) NNPC Limited ISPS Regulated Ports/Jetties (Apapa, Atlas Cove, Warri. Okirika, and Calabar) for facilities protection
b. Provision of reputable security firm to guard NNPC’s facilities in Benin/Warri/Atlas Cove/Mosimi, Port Harcourt, Kaduna and Abuja
c. Provision of Handcuffs, batons whistle and ambulance/First Aid equipment to handle minor medical issues, as it concerns the guards
The contract(s) for the security services shall be awarded to the successful bidder(s) for the year 2025/2026 and 2026/2027 security services at NNPC Limited’s facilities listed above.
2.0 SCOPE OF WORK
The scope of work shall include but not limited to the following
2.1 GENERAL (Scope of Work Applicable to all Lots)
a. Security services shall be provided twenty-four (24) hours daily, inclusive of Saturdays, Sundays and all public holidays.
b. Provide security service by deploying adequately trained and well-disciplined personnel at NNPC Limited’s facilities
c. Conduct periodic discrete patrols to check personnel’s conduct and compliance with standards of professionalism and NNPC Limited Security Policy
d. Have Basic understanding/liaise/and established a robust relationship with the Government Security Agencies (GSAs) across board.
2.2 MANAGEMENT OF THIRD-PARTY GUARDS AT NNPC LIMITED’S FACILITIES IN BENIN/WARRI ATLAS COVE/MOSIML PORT HARCOURT, KADUNA AND ABUJA
a. Protection of NNPC Limited assets and facilities at the locations through regular physical patrol, access control, customer and visitors management, beat duties, surveillance and intelligence gathering
b. Safeguard the premises movable and immovable assets, equipment and NNPC Limited’s information
c. Ensure adequate protection against any theft, pilfering and damage to the Company’s Assets as well as injury to employees and other persons/stakeholders within the Company’s facilities
d. Evidence of functional patrol vehicles, at least two (2) Nos.
2.3 MANAGEMENT OF SECURITY COMMAND AND CONTROL CENTRE OFFICERS (SCCOS) AT NNPC LIMITED’S HEADQUARTERS (CHQ), ABUJA, AND THE FIVE ((5) NNPC ISPS REGUALTED PORTS/DETTIES AT OKRIKA, WARRL APAPA, ATLAS COVE, CALABAR AND THE COMMAND AND CONTROL CENTER AT NNPC TOWERS
a. Manage the one hundred and sixty (160 Le 151 SCCOs and 9 Supervisors experienced SCCOs to mann the Electronic Security Monitoring Centres (ESMCs), ISPS Control Centres, operate the Quantum Sniffer Machines (QSM) Visitors Management System (VMS) and X-ray Baggage Scanners (XBS) at NNPC Limited’s Headquarters: and mann the ISPS control centres for Surveillance Monitoring activities.
b. Support the protection of NNPC Limited assets and facilities at the CHQ through regular camera patrol, customer and visitors’ management, beat duties, surveillance and intelligence gathering.
c. Conduct routine functionality inspections and checks on security equipment and systems including cleaning, charging, protective covering etc and promptly reports malfunctioning equipment to responsible Sections of the Corporate Security Department of NNPC Limited.
d. Provide NNPC Limited with Service Report evidencing monthly security activities including state of all equipment and make recommendations to optimize equipment uptime.
2.4 LOTTING AND BID STRATEGY
a. The related NNPC Limited facilities have been segmented as provided in Table 1 below.
b. Interested security company(les) is/are not allowed to bid for more than two (2) lots.
c. Where a bidder scores highest in the two (2) LOTs bided such bidder cannot be awarded more than one (1) bid.
d. Bidders are to indicate LOT(s) being applied for in their application letter
Table 1: Security Services Lots
-LOT A
26 Nos. Third Party Security Personnel (23 guards and 3 Supervisors) to cover:
- Mosimi ITD Telecom Centre
- Mosimi Oil Spill Response Centre (OSRC)
- Atlas Cove Oil Spill Response Centre (OSRC)
-LOT B
19 Nos. Third Party Security Personnel (17 guards and 2 Supervisors) to cover:
- Benin ITD Telecom Centre
- Warri ITD Telecom Centre
-LOT C
17 Nos. Third Party Security Personnel (15 guards and 2 Supervisors to cover both of
- Warri Oil Spill Response Centre (OSRC)
- Port Harcourt Oil Spill Response Centre (OSRC)
-LOT D
15 Nos. Third Party Security Personnel (13 guards and 2 Supervisors) to cover both of
- Kaduna Oil Spill Response Centre
- Kaduna ITD Telecom Centre
-LOT E
130 Nos. Third Party Security Personnel (126 guards and 4 Supervisors) to cover:
- Executive Residences in various parts of Abuja
- NNPC Medical 1&2 (Maitama) and 3 (Utako)
- NNPC Pension1 (Area 11)82 (opposite Min. of Transport HQ, Central Area)
- NNPC Land, Gwagwalada
- NNPC Business Continuity Centre, Asokoro
–LOT F
200 Nos. Third Party Security Personnel (191 Guards and 9 Supervisors) to cover
- Various Beats within the NNPC Ltd Corporate Headquarters
–LOT G
160 Nos. SCCOs (151 SCCOs and 9 Supervisors) to mann and operate the Electronic Security Monitoring Centres (ESMCS) Quantum Sniffer Machine (QSM), Visitors Management System (VMS) and X-ray
Baggage Scanners (KBS) at the
- NNPC Ltd Corporate Headquarters. Abuja
- 60 ISPS SCCOs personnel to mann the five (5) NNPC ISPS Regulated Ports/Jetties at Warri, Okrika, Calabar, Apapa. Atlas cove and the Command-and-Control centre at NNPC Towers
3.0 ELIGIBILITY CRITERIA
All interested Security Companies seeking to be considered must satisfy the following eligibility and prequalification criteria
3.1 For security guarding firm a reputable company with financial capability. technical experience and detailed understanding of guard force management in corporate environment and protection of key infrastructure. Provide evidence of N500 Million naira Bank Guarantee for Lots E. Fand G categories respectively.
3.2 For the management of SCCOs, a reputable security service company with financial capability and technical expertise in electronic security operations and manning deployment as well as workings of multi-layer security systems as listed in 2.1 above to provide technical/electronic security operations (including security systems for surveillance, detection and rapid response) for the protection of covered NNPC Limited facilities.
3.3 In case of a consortium/partnership, both foreign and local companies must have experience in providing services as described in (11) and (3.2) above, and meet all other criteria stated herein and present a notarized legal documentation showing the agreed form of partnership, and duration of the Joint Venture
3.4 In the case of a consortium/partnership as stated above. (3.3) all partners to the consortium MUST submit individual supporting documents as listed in the expression of interest/pre- qualification criteria below.
3.5 Guarding firms cum electronic security operations contractors currently offering such services.
In compliance with the NNPC Ltd Supply Chain Management Policies and Procedures. NNPC LTD hereby invites qualified Security company(ies) interested in this bid to submit the following documents as evidence to satisfy 3.1 to 3.5 above
1. Full details of Company profile and a signed letter of application indicating interest on the company’s letterhead paper bearing amongst other, telephone number, email address and company’s full address with a comprehensive company profile addressed to NNPC
2. Copy of the Certificate of incorporation obtained from the Corporate Affairs Commission (CAC) certified true copies of Memorandum and Articles of Association of the company, CAC form CO2 and C07 (Particular of Directors) for Nigerian companies and/or similar document of Incorporation for foreign companies, certified true copies of statutory documents indicating ownership structure of company, name(s) of major shareholders and percentage shareholding
3. Copy of company’s Tax Clearance Certificate issued by the Federal Inland Revenue Service for the past three (3) years 2021, 2022 and 2023. (Receipts are not acceptable) “Each requirement as listed in items 1-3 and are deemed as mandatory and non-submission of documentation will be considered as fatal flaw”
4. Evidence of certificate of compliance with the provisions of Industrial Training Fund (ITF) Amendment Act 2011 by inclusion of current copy of compliance certificate from the Industrial Training Fund expiring not later than 31st December 2024
5. Evidence of compliance with the Nigerian Social Insurance Trust Fund (NSITF) Act by inclusion of current copy of compliance certificate expiring on 31st December 2024
6. Certificate of Compliance with the provisions of the Pension Reform Act, 2014 issued by the National Pension Commission (PENCOM) expiring not earlier than 31 December 2024
7. Evidence of Registration on the National Database of Federal Contractors. Consultants and Service Providers by submission of interim Registration Report (IRR) expiring on 31st December 2024 or valid Certificate issued by BPP
8. Valid License/Permit from the Nigerian Security & Civil Defence Corp (NSCDC) to operate as a private security/guarding company is mandatory.
9. Relevant certificate of registration with the Nigerian Upstream Petroleum Regulatory Commission (NUPRC)/Nigerian Midstream and Downstream Petroleum Authority (NMDPRA) expiring not earlier than 31 December 2024
10. Company’s Community Affairs, Safety, Health. Environment & Security (CASHES) and Quality Assurance/Quality Control (QA/QC) Policy. Details of safety records for accidents, incidents, injuries and damages (lost time incident, down-time etc.) for the past three years (2022. 2023 and 2024)
11. Evidence of five years verifiable similar security services executed in the last five (5) years (2020 to 2024) Work progress photographs. Job Completion Certificates and performance report are required on each completed work or any other evidence with full contact details (not PO Box). functional phone numbers and e-mail addresses.
12. For the Management of SCCOs, Evidence of three direct involvement in the operatorship of electronic security operations and manning deployment for the last 3-Syears
13. Audited and published Account for the past three (3) years (2021,2022, 82023), which must be signed and bear the stamp of a reputable and verifiable Audit Firm.
14. For the management of SCCOs, demonstration of an average minimum turnover of N750 million (N750,000,000.00) naira only and a minimum company Net worth of NGN500 Million naira only for the financial years ending 2021.2022 and 2023 respectively.
15. Bank reference letter from a credible banking institution indicating willingness to fund the contract if awarded
16. A prospective bidder shall provide a sworn affidavit to support action as follows
a) To allow NNPC LTD to verify all claims made in your submission.
b) To allow NNPC LTD to verify that your organization is not in receivership, nor the subject of any form of insolvency of bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
c) To confirm that the company is not a replacement for a hitherto tax defaulting company.
d) Disclosing whether or not any officer of the relevant committees of NIGERIAN NATIONAL PETROLEUM COMPANY LIMITED is a former or present Director, shareholder or has any pecuniary interest in the bidder.
e) To confirm that all information presented in its bid are true and correct in all particulars.
f) To-confirm that your company does not have any Director who has been convicted in any country for a criminal offence relating to fraud or any financial impropriety or criminal misrepresentation or falsification of facts, relating to any matter.
g) Awritten statement providing full names, contact addresses of current Directors and beneficial owners including their email address and telephone number.
h) NOTE: That the lowest responsive bidder is not a yardstick for winning the contract, as the financial capability efficiency, past performance, etc. would be considered.
17. All documents for submission must be transmitted with a duly signed covering/forwarding letter by the authorized officer of the firm under the Company/Firm’s letter head paper bearing amongst others, the Names and Nationalities of the Directors of the Company, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC) Contact Address. Telephone Number (preferably GSM No Jand Email Address
PLEASE NOTE: Security company(ies) with outstanding indebtedness to NNPC LTD older than one year from the date of discharge should not apply as they will be disqualified outrightly.
4.0 NIGERIAN CONTENT REQUIREMENTS
In compliance with the Nigerian Oil and Gas Industry Content Development (NOGICD) Act 2010. prospective security company(ies) must submit in a separate file the following document
a. CAC status report generated within 3 months of bid submission.
b. Nigerian Content Plan for the security services to be provided using Nigerian resources (past and present)
c. Provide current organization structure with evidence of the percentage of the management that are Nigerian nationals and the percentage of the total workforce that are Nigerians Provide evidence (personnel list and position in organizational chart)
d. Nigerian Content plan that demonstrates full utilization of Nigerian labour and services with detailed description of role, work scope and man-hours in order to achieve minimum target asset out in the requirement of the NOCICD Act 2010
e. Evidence of physical operational presence and set up in Nigeria (must have verifiable office address(es) in Nigeria)
f. Detailed past/present commitment to staff training and development of Nigerian personnel (where applicable)
g. A list of in-country registered office addresses.
h. Number of jobs to be created by this opportunity.
5.0 BID SUBMISSION
ALL BIDS MUST BE SUBMITTED ELECTRONICALLY TO THE NNPC LTD/NipeX TENDER PORTAL
5.1 To be eligible for this tender exercise, interested bidders are required to fill out and submit mandatory details through this link https://forms.office.com/r/hULg9keesB on or before 3:00 PM (CMT-1 Tuesday 4th February 2025)
a. Company’s name
b. Company’s full address
c. Company’s authorized contact person(s) name to included.
d. Phone number
e. Company’s e-mail address
5.2 Provision of 5.1 by filling in the form through the link above is a mandatory requirement to register your company for participation in this EOI process in the NNPC LTD/NipeX tender process portal.
All interested bidders who do not provide requested information through the link in 5.1a-e) above on or before 3:00 PM (GMT), Tuesday 4 February 2025, will not have access to submit bid documents on the NNPC LTD/NipeX tender portal
5.3 Individual bidders would be duly notified on their registration in the NNPC LTD/NipeX tender portal.
5.4 Thereafter, the bidder would have access to make their submissions on the NNPC LTD/NipeX Tender Portal(www.nipex.ng.com)
5.5 All bids shall be opened virtually, following the deadline for bids submission on NiPeX portal using the NNPC LTD Microsoft Teams
5.6 All submitted bids should be titled “Invitation to Tender AS PRE-QUALIFICATION OF SECURITY SERVICES AT NNPC LTD FACILITIES FOR THE YEAR 2025/2026 AND 2026/2027
In the event of any unscheduled holiday on the Bid submission date, the new deadline for submission of bids will be on the next working day. Accordingly, invitation to Tender Closing Date/time be extended to the next working day and time
IMPORTANTINFORMATION
Bidders acknowledge and accept, with respect to this tender that
a. NNPCLTD will only accept documents received electronically via the designated Nipex portal, Bids received in any other form shall not be accepted.
b. Timely submission is the responsibility of the bidder.
c. At the deadline of bids submission, bidders will no longer have access on the Nipex portal to submit their bid
d. The uploading of large electronic files may take time and as such, bidders must allow sufficient time to fully transmit all files prior to the bid closing time.
e. All submissions must be in a readable PDF format. If the electronic files containing the tender documents are corrupted contain a virus or are unreadable for any reason NNPC LTD reserves the right to reject the tender documents.
f. Bidders are advised that NNPC LTD may not discover corrupted or unreadable files submitted via the Nipex portal until after the tender submission deadline
g. NNPC LTD is not responsible for errors or failures in the Bidder’s own systems, and No extension of the submission deadline or time will be granted.
h. NNPCLTD accepts no responsibility for Bidder’s misunderstanding of the instructions or incorrect usage of the NipeX portal system.
i. All companies who have submitted their mandatory details and registered on the Nipex portal and external observers shall be invited to attend a virtual Expression of Interest opening session through Microsoft Teams to be communicated
j. NNPC LTD shall deal directly with only authorized officers of the interested companies and not through individuals or agents.
k. All costs incurred by your company as a result of this invitation to Submit Expression of interest and any subsequent request for information shall be borne by your company. NNPC LTD will not enter into any form of communication with interested bidder(s) from the commencement date of this advertisement.
l. NNPC LTD reserves the right to verify the information and documents provided from regulatory authorities
m. This invitation to tender process and any related process neither creates any commitment by NNPC LTD nor establishes any legal relationship.
n. All information must be provided in English Language.
o. Only pre-qualified bidders at technical evaluation will be invited at a later date for collection of tender documents
p. The NNPC LTD is not bound to pre qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities.
This advertisement is also published on our website www.nnpcgroup.com
