Nigerian Ports Authority (NPA)- Invitation For Pre-qualification Of Contractors For The Supply Of Automotive Gas Oil (AGO)

DEADLINE: 11TH FEBRUARY, 2025
NIGERIAN PORTS AUTHORITY (NPA)
26/28, MARINA LAGOS
www.nigerianports.gov.ng
PUBLIC NOTICE NO.: 4162
INVITATION FOR PRE-QUALIFICATION OF CONTRACTORS FOR THE SUPPLY OF AUTOMOTIVE GAS OIL (AGO) – SHOPPING LIST

A. INTRODUCTION
The Nigerian Ports Authority here invites reputable and competent Contractors/Suppliers to apply for pre-qualification (Shopping List) For the Supply of Automotive Gas Oil (Gas Oil) to Nigerian Ports Authority at the underlisted locations:

BIDDERS ARE NOT ALLOWED TO BID FOR MORE THAN TWO (2) LOTS

B. SCOPE OF PROJECTS
The scope of services includes but is not limited to the supply of Automotive Gas Oil (AGO) at the above-mentioned locations.

C. PREQUALIFICATION REQUIREMENTS
Interested firms should submit bound EoI documents duly signed, paginated, separated by dividers and arranged in the order outlined hereunder:
1. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC2 and CAC7 (or CAC1.1). Business Name with Forms BNI is also acceptable for Consultancy Services;
2. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2024; with minimum cumulative turnover of N100 Million.
3. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
4. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
5. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Certificate valid till 31st December, 2024;
6. Evidence of registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP.
7. Sworn Affidavit disclosing:

• That the Company does not have any Director who has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.
• Whether or not any officer of the relevant committees of the Nigerian Ports Authority or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidd4er and to confirm that all information presented in its bid are true and correct in all particulars.
• That the Company is not in receivership, subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

8. Company’s Audited Accounts for the last three (3) years -2021, 2022 & 2023;
9. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
10. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letter of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
11. Evidence of Registration on the Nigerian Mid-Stream & Down-Stream Regulatory Agency (NMDRA).
12. Evidence of ownership/leased trucks that meet NPA’s Minimum Safety Standards and availability of fire extinguishers, flow meters and tank gauges.
13. For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provided which should include (CAC, TCC, PENCOM Compliance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner). Failure to comply all the items above will lead to disqualification of the bid.
NOTE: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

D. SUBMISSION OF PRE-QUALIFICATION DOCUMENTS
Prospective bidders are to submit for each LOT desired, two (2) copies of Pre-qualification documents in the order outlined above, in a SEALED ENVELOPE and addressed to “THE SECRETARY TO THE TENDER BOARD, NIGERIAN PORTS AUTHORITY” and clearly marked “PREQUALIFICATION OF CONTRACTORS FOR THE SUPPLY OF AUTOMOTIVE GAS OIL (AGO) – SHOPPING LIST specifying PUBLIC NOTICE NO: 4162 and the LOT NO. desired. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder. Thereafter, drop the envelope in the designated Tender Box located on the 3rd floor of NPA Annex building at No. 1 Joseph Street, off Marina Lagos not later than 11:00am on Tuesday 11th February, 2025. Please ensure that you sign the bid submission register in the bid submission office as the Authority will not be held liable for misplaced or wrongly submitted bids.

E. OPENING OF PREQUALIFICATION OF DOCUMENTS
All Pre-qualification documents received before the deadline for submission will be opened immediately at 11:00am on Tuesday 11th February, 2025 in the Conference room on the 3rd floor of NPA Annex building, 1, Joseph Street, off Marina Lagos in the presence of bidders or their representatives. For further enquiries, please contact the “General Manger (Procurement)” on e-mail: info.procurement@nigeriports.gov.ng.

F. GENERAL INFORMATION
1. Bids must be English Language and signed by an official authorized by the bidder.
2. Bids submitted after the deadline for submission would be returned un-opened.
3. All costs will be borne by the bidders.
4. The pre-qualification documents will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies.
5. Submissions may be made through courier service, in the stipulated format in (C) and (D) above and must not be later than the stipulated deadline.
6. Only successful firms will be contacted.
7. The Nigerian Ports Authority is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED
MANAGEMENT
NIGERIAN PORTS AUTHORITY