DEADLINE: 18TH FEBRUARY, 2025
NIGERIAN SECURITY PRINTING AND MINTING PLC
160 SAMUEL LADOKE AKINTOLA BOULEVARD, GARKI II, ABUJA
INVITATION FOR PRE-QUALIFICATION FOR CLEANING AND JANITORIAL SERVICES
1. INTRODUCTION
The Nigerian Security Printing and Minting Plc is requesting proposals from interested reputable cleaning companies registered in Nigeria, that wish to participate in the management of its cleaning and janitorial services for Lagos and Abuja offices as indicated below:
2. SCOPE OF WORKS
- Lot J1: The Cleaning of NSPM Plc Abuja Factory Complex (Internal Admin Blocks and Garki Family Clinic)
- Lot J2: The Cleaning and Horticulture of External Environment/Ancillary Building of Abuja Factory Complex and Garki Clinic.
- Lot J3: The Cleaning of Factory Building Lagos Factory Complex (Internal Admin Blocks)
- Lot J4: The Cleaning of NSPM Plc Staff Hospital, Lancaster Road Yaba, Lagos (Internal Admin Blocks)
- Lot J5: The Cleaning of External Environment/Horticulture of Old/New Headquarters Buildings and Old Factory Building of Lagos Factory Complex
- Lot J6: The Cleaning of Old and New Headquarters Building Lagos Factory Complex (Internal-Admin Blocks)
3. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7; Business Name with form BNI is also acceptable for Consultancy Services.
b. Evidence of Company’s Income Tax Clearance Certificate (or personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Certificate valid till 31st December, 2024;
f. Evidence of Firm’s current registrations with Environmental Health Officers Registration Council (EHORECON);
g. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Nigerian Security Printing and Minting Plc or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years -2021, 2022 & 2023;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as EHORECON;
k. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letter of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC). Contact Address, Telephone Number (preferably GSM No.), and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the Firm.
4. SUBMISSION OF DOCUMENTS
ALL BID DOCUMENTS MUST BE SUBMITTED ELECTRONICALLY TO bids@mintnigeria.com
To be eligible for this tender exercise, interested bidders are required to submit their documents through this link bids@mintnigeria.com on or before 12.00 Noon, Tuesday, 18th February, 2025.
- All submitted BID documents should be titled “APPLICATION FOR CLEANING AND JANITORIAL SERVICES”
THE OPENING OF TECHNICAL BIDS
The Bid documents shall be opened virtually following the deadline for submission at 12.00 Noon, Tuesday, 18th February, 2025 using the Microsoft Teams. Bidders who have submitted their Bid documents and external observers shall be invited to attend the virtual live stream bid opening session.
In the event of any unscheduled holiday on the Bid submission date, the new deadline for submission will be on the next working day.
5. IMPORTANT INFORMATION
It must be noted that Bidders acknowledge and accept with respect to this tender that
a. NSPM Plc will only accept documents received electronically through the designated email address. Bid documents in any other form shall not be accepted.
b. All the deadline of Bid submission, bidders will no longer have access to the designated email to submit their bids.
c. NSPM Plc accepts no responsibility for Bidder’s misunderstanding of the instructions or incorrect usage of the email.
d. All companies who have submitted their bid documents and external observers shall be invited to attend a virtual Bids opening session through Microsoft Teams to be communicated.
e. NSPM Plc reserves the right to verify the authenticity of any claim on the document submitted with CAC, or relevant bodies.
f. Timely submission is the responsibility of the bidders.
g. The uploading of large electronic files may take time and as such, bidders are advised to allow for sufficient time to fully transmit all files prior to the bid closing time.
h. This invitation for Bid submission and any related process neither create any commitment by NSPM Plc nor establish any legal relationship.
i. The NSPM Plc will only correspond with the companies that are successful in their bid’s submission.
j. All submissions must be in a readable PDF format, if the electronic files containing the Bid documents are corrupted, contain a virus or are unreadable for any reason NSPM Plc reserves the right to disqualify the Bid.
k. Each required document must be in a separate PDF file and appropriately named.
l. Bidders are advised that NSPM Plc may not discover corrupted or unreadable files submitted via the email until after the Bid submission deadline.
m. The NSPM Plc is not responsible for errors or failures in the Bidder’s own systems and NO extension of the submission deadline or time will be granted.
n. The NSPM Plc will only correspond with authorized officers of the interested companies and not through agents or individuals acting on their behalf.
o. All costs incurred by your company because of this invitation to submit Bid documents and any subsequent request for information shall be to borne by the bidder.
p. The NSPM Plc will not enter any form of communication with interested bidder(s) from the commencement date of this advertisement.
q. All applicants must provide all the information in English Language.
r. Only pre-qualified bidders at technical evaluation will be invited at a later date for collection of tenders;
s. The NSPM Plc is not bound to prequalify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed:
Management
