DEADLINE: 7TH FEBRUARY, 2025
SOLIDARITÉS INTERNATIONAL (SI)
REQUEST FOR QUOTATION FOR CAR RENTAL SERVICES
REFERENCE: NGA/CAR/RENT/01/25
SCOPE: MAIDUGURI OFFICE, BORNO STATE, NIGERIA
I. Introduction
Solidarités International (SI) is a French humanitarian organization operating in Nigeria since 2016, responding to the humanitarian crisis in Borno State and other regions. SI has operational bases in Gusau and a sub-base in Anka (Zamfara State), a regional base in Maiduguri, two sub-bases in Ngala and Monguno (Borno State), and a coordination office in Abuja.
For its activities, SI requires reliable vehicle rental services across these locations.
The monthly vehicle needs are currently distributed as follows:
- Maiduguri: 5 to 8 SUVs (4X4) on daily basis and 2 on monthly basis
- Borno LGAs: 2 to 6 SUVs per LGAs on daily basis
- Gusau LGAs: 4 to 8 SUVs (4X4) on daily basis and 1 city vehicle (4×2) on monthly basis.
- Abuja: 1 city vehicle (4×2) on monthly basis and 1 city vehicle on short daily basis.
*With occasional needs for minivans and pick-up 4X4.
*Vehicle needs may vary significantly based on operational requirements.
To meet these needs, Solidarités International seeks one or more very flexible suppliers capable of providing vehicle rental services across the specified regions.
II. Technical Scope of the Call for Tender
The tender is divided into the following lots:
- LOT 01: Borno State (Maiduguri LGAs)
- LOT 02: Abuja
- LOT 03: Zamfara and Sokoto LGAs
The primary vehicle types required include:
- SUVs (4×4).
- City vehicles (4×2).
- Double cabin pick-up trucks (4×4).
- Minivans
Fuel and maintenance included, with the option of including a driver
III. Requirements for submission
Interested suppliers must submit a comprehensive offer including the following:
Mandatory Documents to provide:
- Corporate Affairs Commission (CAC) registration documents.
- Valid company tax clearance certificate.
- ID of the company director.
- Proof of subscription to a comprehensive insurance policy for the vehicle fleet.
- SCUML
If one or more of these documents is not submitted with the bid, the bid will be automatically rejected.
Technical Requirements:
- Completed quotation form for each lot the supplier wishes to bid for.
- Proof of experience with at least three (3) different NGOs
- Company organizational chart.
- Detailed composition of the vehicle fleet, specifying the number and types of vehicles available per location.
- Vehicle insurance
- A detailed organigram of the company
- Technical note detailing how the company organizes:
- its fleet,
- its maintenance
- its refueling.
Evaluation and Quality Assurance: Pre-selected suppliers will undergo a site visit and fleet evaluation to verify the quality of the vehicles and compliance with the stated requirements.
IV. Selection criteria
Bids will be evaluated based on the following criteria:
- Price of the Offer: Competitive and reasonable pricing relative to market standards
- Modality of payment: Bank transfer XXX days after complete monthly delivery
- Fleet capacity: Number of cars available per locations
- Quality of the technical note: If the management description matches SI’s needs
- Quality of the organigram provided
- Evaluation Visit for the pre-selected suppliers.
Submission Guidelines
Tender documents should be requested from the following addresses:
- log.coo@solidarites-nigeria.org
- dpt.log.coo@solidarites-nigeria.org
With the reference: NGA/CAR/RENT/01/25
All complete offers must be submitted via email to tenders@solidarites-nigeria.org no later than 4:00 PM, on February 7th, 2025.
Late submissions or incomplete offers will not be considered.
The contract is expected to commence on 1st of March 2025, following the evaluation and selection process.
For any clarifications regarding this tender, questions may be submitted to the same email address no later than 31st January 2025. Responses to all inquiries will be shared with all bidders to ensure transparency.
