DEADLINE: 18TH FEBRUARY, 2025
UNIVERSITY OF AGRICULTURE AND ENVIRONMENTAL SCIENCES
UMUAGWO, IMO STATE.
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR PART OF YEAR 2024 TETFUND ANNUAL INTERVENTION
1.0 INTRODUCTION
The University Of Agriculture and Environmental Sciences Umuagwo, Imo State in compliance with the requirements of the Public Procurements Act 2007 and other extant government regulations intends to undertake the procurement of Works for the implementation of part of YEAR 2024 TETFUND ANNUAL INTERVENTION following the Approval of the reconciliation of the prompt delivery of similar projects are hereby invited to submit bids for pre-qualification and tender exercise for the project listed below.
2.0 SCOPE OF WORK
Lot 1: Supply, Installation, Testing, and Commissioning of Office Equipment.
3.0 ELIGIBILITY REQUIREMENT
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) valid till 31st December, 2024; with minimum average annual turnover of N300 million;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Certificate valid till 31st December, 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP.
g. Sworn Affidavit:
disclosing whether or not any officer of the relevant committees of the University Of Agriculture and Environmental Sciences Umuagwo, Imo State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years -2021, 2022 & 2023;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, SURCON, etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letter of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. For Supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
n. Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);
o. For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the Firm.
4.0 COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Head of Procurement, Vice Chancellors office, University Of Agriculture and Environmental Sciences Umuagwo, Imo State. An evidence of payment is required of a non-refundable fee of N10,000.00 through Remmita in any commercial bank of your choice. The payment should be made in favour of University Of Agriculture and Environmental Sciences Umuagwo, Imo State. A copy of payment should be attached to the financial documents.
5.0 SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for the Lot, two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid’. Thereafter, put the sealed envelopes together in a bigger sealed envelope addressed to The Registrar, University Of Agriculture and Environmental Sciences Umuagwo, Imo State and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the office of the Registrar, University Of Agriculture and Environmental Sciences Umuagwo not later than 12:00 noon on Tuesday 18th February, 2025.
6.0 OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after deadline for submission at 12:00 noon on Tuesday 18th February, 2025, at the Council/Senate Chamber, Administrative Building University Of Agriculture and Environmental Sciences, Umuagwo in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register at the office of the Head of Procurement, University Of Agriculture and Environmental Sciences Umuagwo, as University Of Agriculture and Environmental Sciences Umuagwo, Imo State will not be held liable for misplaced or wrongly submitted bids.
7.0 GENERAL INFORMATION
a. Bids must be English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All pages of bid documents must be initialed and paginated;
d. All costs will be borne by the bidders;
e. The implementation of the advertised projects is subject to availability of fund;
f. Contractors with history of delay or abandonment of projects need not apply;
g. Document shall be verified and violators shall be returned to investigating authorities;
h. All bid documents must be initialed and paginated;
i. Failure to comply with the above requirements would automatically result in disqualification;
j. The advertisement shall not be construed as a commitment on the part of the University Of Agriculture and Environmental Sciences Umuagwo, Imo State or shall it entitle tenderers to make any claims or seek any indemnity from University Of Agriculture and Environmental Sciences Umuagwo, by virtue of their response to the advertisement;
k. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies;
l. Only pre-qualified bidders will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
m. The University Of Agriculture and Environmental Sciences Umuagwo, Imo State is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed:
REGISTRAR
