Federal Neuro-Psychiatric Hospital, Maiduguri- Invitation To Tender For The 2025 Capital Development Fund Projects (5 Lots)

DEADLINE: 14TH APRIL, 2025
FEDERAL NEURO-PSYCHIATRIC HOSPITAL, MAIDUGURI
P.M.B. 1322, BAGA ROAD, MAIDUGURI, BORNO STATE
INVITATION TO TENDER FOR THE 2025 CAPITAL DEVELOPMENT FUND PROJECTS

1. INTRODUCTION
The Federal Neuro-Psychiatric Hospital, Maiduguri (F.N.P.H. Maiduguri), in implementation of her 2025 Capital Projects and in compliance with the Public Procurement Act, 2007 hereby invites all interested, qualified and reputable contractors with relevant experience and track record to submit tender for the following Goods, Works, and Services.

2. SCOPE OF GOODS/SUPPLIES & WORKS
CATEGORY A: PROCUREMENT OF GOODS/SUPPLIES/SERVICES

CATEGORY B: PROCUREMENT OF WORKS

3. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1; or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2025;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP.
g. Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Federal Neuro-psychiatric Hospital, Maiduguri or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

h. Company’s Audited Accounts for the last three (3) years – 2022, 2023 & 2024;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. Lot A1: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
n. Lot A2: Evidence of Firm’s current registration with the relevant regulatory professional body(ies) such as Medical & Dental Council of Nigeria (MDCN);
o. For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit certification, Branch IV partner).

Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS
The Tender documents are to be collected from Procurement Office, F.N.P.H. Maiduguri, between the working hours of 8:30am and 4:00pm daily upon the payment of non-refundable Tender Fee of #10,000.00 PER LOT into Federal Neuro-psychiatric Hospital, Maiduguri’s Tender REMITA’s Account in any reputable Commercial Bank in Nigeria and presentation of the copy of Hospital’s receipt. The photocopy of the receipt should be attached to the Tender Documents.
The Teller for the payment should be converted to Hospital Receipt at the Finance & Accounts Department of the Federal Neuro-psychiatric Hospital, Maiduguri.

5. SUBMISSION OF TENDER DOCUMENTS
Completed Tender documents should be two Hard copies (Marked “Original” & “Copy”) each for both Technical & Financial Bids with Soft copy of Financial bid only in MS Excel Format, packaged in two separated sealed envelopes clearly marked at the top right corner of each envelope stating the title of the project i.e. “TECHNICAL BIDS FOR LOT 1:” & “FINANCIAL BID FOR LOT 1:” and at the reverse side the name of the company should boldly be written. Both envelopes shall then be put in a large envelope clearly marked at the top right corner stating the title of the project and the name and address of the company at the reverse side and be left in the appropriate Tender Box at Old Board Room, Administrative Block, to be addressed to:
The Medical Director,
Federal Neuro-psychiatric Hospital,
P.M.B. 1322, Baga Road, Maiduguri, Borno State.

The submission should be made not later than 12:00 noon, Monday, 14th April, 2025.

Please make sure you sign Bid Submission Register at Procurement Office, Federal Neuro-psychiatric Hospital, Maiduguri, as the Hospital will not be responsible for misplaced or wrongly submitted Bids. Late submissions shall be returned un-opened.

6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon, Monday, 14th April, 2025 at the Hospital’s Old Board Room, Administrative Block, in the presence of bidders or their representatives.

7. GENERAL INFORMATION

• Bids must be in English Language and duly signed by official authorized by the bidder;
• Bidders should not bid for more than Two (2) Lots.
• The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording.
• Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.
• The Federal Neuropsychiatric Hospital, Maiduguri, is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed:
Medical Director.