Nasarawa State University, Keffi- Invitation To Tender For Projects Execution (3 Lots)

DEADLINE: 24TH MARCH, 2025
NASARAWA STATE UNIVERSITY, KEFFI
Ρ.Μ.Β. 1022, KEFFI, NASARAWA STATE
[OFFICE OF THE VICE-CHANCELLOR]
PROCUREMENT UNIT
INVITATION TO TENDER FOR PROJECTS EXECUTION

1. INTRODUCTION
The Nasarawa State University, Keffi, in compliance with requirements of the Public Procurement Act, 2007 hereby invites interested, competent and reputable contractors with relevant experiences and good track records of accomplishment to submit Technical and Financial Bids for the underlisted projects under the Years 2021/2022/2023/2024 (Merged) TETFund Maintenance Intervention.

2. SCOPE OF WORKS

3. MANDATORY ELIGIBILITY REQUIREMENTS
The pre-qualification documents should be in the following order:

i. Evidence of Certificate of Incorporation issues by Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7;

ii. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years-2022, 2023 & 2024;

iii. Evidence of Pension Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);

iv. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this) requirement is only applicable to bidders whose number of staff is 5);

v. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2024;

vi. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRT) expiring on 31/12/2024 or valid certificate issued by BPP;

vii. Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Nasarawa State University, Keffi or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter,
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings.

viii. Company’s Audited Accounts; stamped, sealed and signed by the firm for the last three (3) years-2022, 2023 & 2024;

ix. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

x. Company’s Profile with the Curriculum Vitae of key staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, etc.

xi. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

xii. All documents for submission must be transmitted via a Covering/ Forwarding Letter under the Company/Firm’s Letterhead Paper bearing amongst others, the Registration Number (RN) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Numbers (preferably GSM Numbers), e-mail address and functioning website address as accredited by NSE. The Cover Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm;

xiii. All documents must be paginated, duly initiated by the same authorised company’s representative and a table of content provided as arranged;

xiv. All forwarding documents must be signed or might lead to automatic disqualification of the bid.

4. COLLECTION OF TENDER DOCUMENT
Interested Companies are to collect the Standard Bidding Documents (SBD) from the Procurement Unit in the Senate Building of the Nasarawa State University, Keffi within working hours Monday to Friday upon the presentation of evidence of payment of non-refundable Tender Fee of N10,000.00 per Lot. The payment should be made into the Nasarawa State University, Keffi Main Account and receipt collected in the Bursary Unit of the University.

5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bids in two (2) bound copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Vice-Chancellor, Nasarawa State University, Keffi and clearly marked with the Project description and the Lot number of the project bided for. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box at the Old Senate Chamber, Old Administrative Block, Nasarawa State University, Keffi, not later than 12:00 noon, Monday, 24th day, March, 2025.

6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon, Monday, 14th day, April, 2025 at the Old Senate Chamber, Old Administrative Block, Nasarawa State University, Keffi, in the presence of the bidders or their representatives and interested members of the public, while the financial bids will be kept unopened till the next procurement stage.

7. GENERAL INFORMATION
i. Bids must be in English Language and signed by an official authorised by the bidder;

ii. Late submission will not be ACCEPTED;

iii. All cost will be borne by the bidders;

iv. Technical Bids will be opened in the presence of bidders or their representatives, Civil Society Organizations (CSOs) in the areas of Anti-Corruption and Transparency and Private Professional Bodies and other interested members of the public.

v. Only pre-qualified bidders at technical evaluation will be invited at a later date which shall be communicated for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened;

vi. The Institution shall verify all the claims made by the bidders including request for submission of the originals of the documents for sighting and shall disqualify any company whose claim(s) is/are found to befalse

vii. The Nasarawa State University, Keffi is not bound to prequalify any unsuccessful bidder and reserves the right to annul the Procurement Process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed:
Vice-Chancellor
Nasarawa State University, Keffi