DEADLINE: 14TH APRIL, 2025
SULE LAMIDO UNIVERSITY, KAFIN HAUSA
KLM 2, JAHUN ROAD, KAFIN HAUSA, P.O. BOX 048, KAFIN HAUSA, JIGAWA STATE
(OFFICE OF THE REGISTRAR)
REF: SLU/R/ETF/154/VOL.1
INVITATION TO TENDER FOR WORK/PROCUREMENT UNDER 2024 TETFUND INTERVENTION FOR ICT SUPPORT
1. INTRODUCTION
1.1 the university is poised to embark on projects under the year 2024, TETFUND intervention for ICT support and therefore, invites interested and reputable contractors with relevant experience and track record for submission of TECHNICAL AND FINANCIAL BIDS in respect of the above intervention for the projects listed below:
2. SCOPE OF THE PROJECT
- Lot i: Procurement of networking hardware
- Lot ii: Staff training
- Lot iii: Procurement of ICT equipment
3. ELIGIBILITY REQUIREMENTS
a. Evidence of certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 and CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the Last three (3) years valid till 31st December, 2024;
c. Evidence of pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staffs is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate Valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigerian social Insurance Trust Fund (NSITF) Clearance Certificate Valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. Sworn Affidavit:
- Disclosing whether or not any officer of the relevant committees of the sule lamido university, Kafin hausa or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years -2021,2022, & 2023 ;
i. Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academic/ Professional Qualifications such as COREN,QSRBN,ARCON,CORBON,SURCON,CPN,NITDA, etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last three (3) years including letters of awards, job completion certificates and photographs of the projects;
l. List of plants/equipment with proof of ownership/lease agreement;
m. For supply of equipment: letter of authorization as representative of the original equipment manufacturers (OEMs);
n. For joint Venture/ Partnership, Memorandum of Understanding (MoU) indicating lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.) and e-mail address. The Letter head Paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF DOCUMENTS (GOODS AND WORKS)
Interested companies are to collect the standard bidding document (SBD) from the university procurement office at the university procurement unit, first floor, office no. F25, senate building, commencing from Monday, 17th march, 2025, upon payment of a non-refundable tender processing fce of N10,000.00 only per lot into university account via remita, and after presentation of evidence of payment (receipt) issued by the bursary department of the university.
5. SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit bid for each of the lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed enevelopes and clearly marked as “technical bid” or “FINACIAL BID”. Thereafter, put the two sealed enevelopes together in a bigger sealed enevelope addressed to the registrar, sule lamido university kafin hausa, P.M.B 048, Kafin jigawa state, and clearly marked with (the name of the project and the lot number).
Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated tender box at office no. G3, registry department, Ground floor, senate building of the university
6. The completed tender documents should reach the office of the registrar, sule lamido university kafin hausa by 12:00 noon of Monday, 14 April, 2025.
7. SUBMISSION OF EOI
Interested firms in services are to submit the expression of interest (EOI) for each of the lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon on Monday, 14th, 2025.
8. OPENING OF EOI AND TECHNICAL BIDS
The EOIs and the technical bids will be opened immediately after the deadline for submission at 1:00pm on Monday, 14th April, 2025, in the presence of bidders or their representatives who choose to attend, at the council chamber, senate building of the university.
9. GENERAL INFORMATION
a. Goods & works: only pre-qualified bidders at technical evaluation will be invited at a later date for financial bid opening, while the financial bids of unsuccessful bidders will be returned un-opened;
b. Consultancy services: only shortlisted applicants at EOI’s evaluation will be invited at a later date for collection of request for proposal;
c. The Sule Lamido University Kafin Hausa is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Procurement Act, 2007.
Signed:
Adamu Mohammed IPAN, ANUPA, FIPMA
Registrar,
Sule Lamido University, Kafin Hausa, Jigawa State
