Akanu Ibiam Federal Polytechnic, Unwana- Invitation To Tender For Technical/Financial And Expression Of Interest For The Year 2025 Capital Appropriation Projects (9 Lots)

DEADLINE: 12TH MAY, 2025
AKANU IBIAM FEDERAL POLYTECHNIC UNWANA
INVITATION TO TENDER FOR TECHNICAL/FINANCIAL AND EXPRESSION OF INTEREST FOR THE YEAR 2025 CAPITAL APPROPRIATION PROJECTS

1.0 INTRODUCTION
The Akanu Ibiam Federal Polytechnic, Unwana, towards the attainment of its vision and objectives proposes to undertake construction, procurement and consultancy projects in the year 2025 capital appropriation
1.1 The Akanu Ibiam Federal Polytechnic Unwana wishes to invite experienced and competent contractors/suppliers and consultants to submit bids for the year 2025 capital Appropriation.

2.0 Scope of works/Supply and Consultancy

3.0 ELIGIBILITY REQUIREMENTS
Prospective Bidders should submit the following documents:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC and CAC.
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2025, with minimum average turnover of fifty million Naira (N50m);
c. Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to Bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2025 or valid Certificate issued by BPP (Bureau of Public Procurement).
g. Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Akanu Ibiam Federal Polytechnic, Unwana or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• that the company does not have any existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four(4) months;

h. Company’s Audited Accounts for the last three (3) years – 2022, 2023 & 2024;
i. Reference letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications.
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates and Completion Certificates and Photographs of the projects;
l. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. Registration with relevant professional bodies.
n. For supply of equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
o. For Joint Venture Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are mandatory for each JV Partner);

NOTE
All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (Preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company and duly signed by authorized officer of the firm.

4.0 COLLECTION OF TENDER
Interested Companies are to collect the Standard Bidding Document (SBD) between 10.00 a.m. to 4.00 p.m. Mondays to Fridays from the office of the Director, Physical Planning & Development, Akanu Ibiam Federal Polytechnic, Unwana with Evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Akanu Ibiam Federal Polytechnic, Unwana’s Remita Account No. 0310486861017, Account Name, AIFPU TSA Revenue Bank – CBN. A copy of the payment receipt should be attached to the bid documents.

5.0 SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed Envelopes together in a bigger sealed envelope addressed to The Registrar, Akanu Ibiam Federal Polytechnic, Unwana and clear with the name of the project and the Lot number.

Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and the envelopes should be dropped in the designated Tender Box at the Registrar’s Office, Akanu Ibiam Federal Polytechnic, Unwana.

6.0 OPENING OF TECHNICAL BIDS
The technical bids will be opened on Monday 12th May 2025 at 12.00 noon at the Rector’s Conference Hall, Akanu Ibiam Federal Polytechnic, Unwana in the presence of bidders or their representatives, while the Financial bids will be kept un-opened.
Please, ensure that you sign the Bid and Submit to the office of the Registrar, Akanu Ibiam Federal Polytechnic, Unwana as Akanu Ibiam Federal Polytechnic, Unwana will not be held liable for misplaced or wrongly submitted bids. Only successful biders will be invited at a later date for Financial bid. For further enquires, please contact the Director, Physical Planning and Development Division, Akanu Ibiam Federal Polytechnic, Unwana.

7.0 GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than two (2) Lots;
d. All costs will be borne by the bidders;
e. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening while the financial bids of un-successful bidders will be returned un-opened;
f. The Akanu Ibiam Federal Polytechnic, Unwana is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED
MR. CHINEDU NWAKA
REGISTRAR