Federal Medical Centre Abeokuta- Request For Expression Of Interest/Invitation For Pre-qualification And Invitation To Tender For The 2025 Capital Appropriated Projects (10 Lots)

DEADLINE: 26TH MAY, 2025
FEDERAL MEDICAL CENTRE ABEOKUTA
BISI ONABAJO WAY, IDI-ABA,
P.M.B. 3021 POST OFFICE), ABEOKUTA, NIGERIA
(039) +240407, 244449, 08042110264
TEL.: FAX: 039-241020
REQUEST FOR EXPRESSION OF INTEREST/INVITATION FOR PRE-QUALIFICATION AND INVITATION TO TENDER FOR THE 2025 CAPITAL APPROPRIATED PROJECTS

(1) INTRODUCTION
In compliance with the Procurement Act 2007, the Federal Medical Centre Abeokuta hereby invites reputable and competent firms with relevant experience and good track records to submit Technical and Financial Bids Documents for the implementation of 2025 Capital Appropriated Projects.

(2) SCOPE OF GOODS, WORKS AND CONSULTANCY SERVICES

(3) ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents to be eligible for tendering:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December. 2025; with minimum average annual turnover of N50 million;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP.

(g) Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Federal Medical Centre, Abeokuta or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to con firm that all information presented in its bid are true and correct in all particulars:

(h) Medical & Health Equipment: Letter of Authorisation from the Original Equipment Manufacturers listed in the Approved Policy for Procurement of Health and Medical Equipment for Tertiary Hospitals in Nigeria;

(i) For Supply of other Equipment: Letter of Authorisation as representative ot the Original Equipment Manufacturers (OEMs);

(j) Consultancy Services: Evidence of Firm’s current registration with the relevant regulatory professional body(ies) such as COREN Civil (1) ARCON (I) QSRBN (1) COREN Mechanical (1), COREN Electrical (1) CORBON, SURCON, ICAN/ANAN, etc.;

(k) Company’s Audited Accounts for the last three (3) years- 2022, 2023 & 2024;                 

(l) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(m) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARGON, CORBON, SURCON, etc.;

(n) Verifiable documentary evidence of at least three (3) similar jobs ( in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(o) Works: List of relevant Plants/Equipment intended for use on the project indicating their location, whether they are leased, hired or owned and proof of ownership for owned equipment and current condition;

(p) Insurance Brokers:

• Valid Operational Licence Certificate issued by NAICOM;
• Certified True Copy of Audited Accounts approved by NAICOM;
• Valid and current professional indemnity policy with limit of indemnity not less than N10 million for protection against wrong advice.

(q) For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provide (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR Affidavit are compulsory for each JV partner).

Note: All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company /Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC). Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) SUBMISSION OF EOI & PREQUALIFICATION DOCUMENTS
Interested firms are to submit three (3) bound copies of EOIs/prequalification documents separated by dividers and arranged as indicated above. The envelopes should be addressed to the. The Medical Director, Federal Medical Centre, Idi-Abu, Abeokuta and clearly marked with the name of the Project.

Furthermore, the reverse of the each sealed envelope should bear the name and address of the bidder and should be dropped in the designated tender box located at the Medical Director’s office not later than 10:00 a.m. Monday, 12 May, 2025.

Please ensure that you sign the EOI/Bid submission Register as the Hospital will not be held liable for misplaced or wrongly submitted bids. For further enquiries, Please contact the Head of Procurement.

(5) OPENING OF PREQUALIFICATION DOCUMENTS
The EOIs/Pre-qualification documents will be opened immediately after the deadline for submission at 10:00am. Monday, 12 May, 2025, at the Telemedicine Hall of Federal Medical Centre, Idi-Aba, Abeokuta.

(6) COLLECTION OF TENDER DOCUMENTS (CATEGORY B: INVITATION TO TENDER)
Tender documents are to be collected from the Head of Procurement’s Office, 1st  floor, Finance, Procurement and Audit Complex, Federal Medical Centre, Idi-Aba, Abeokuta between the hours of 8.00am and 4.00pm (Monday-Friday) upon presentation of authenticated payment details of a non-refundable tender fee of N20,000.00 (Twenty Thousand Naira) only per Lot, paid into the Federal Medical Centre. Idi-Aba, Abeokuta’s remita account in any reputable Commercial Bank in Nigeria

(7) SUBMISSION OF TECHNICAL AND FINANCIAL BIDS (INVITATION TO TENDER)
(i) Documents for both Technical and Financial Bids which should be delivered by hand only shall be submitted separately in sealed envelopes and addressed to:

THE MEDICAL DIRECTOR,
FEDERAL MEDICAL CENTRE,
IDI-ABA, ABEOKUTA,

(ii) The company name, full address and contact phone number must be clearly written at the back of each envelope.

(iii) Completed TECHNICAL AND FINANCIAL BIDS shall be submitted in two (2) hard copies and one (1) electronic copy (Flash Drive) in two (2) different sealed envelopes and labeled ‘TECHNICAL BID’ AND ‘FINANCIAL BID’ respectively with the company’s name and contact numbers written boldly on it and dropped in the bid box in the Office of the Medical Director, Federal Medical Centre, Idi-Aba, Abeokuta between the hours of 8.00am and 4.00pm daily (Monday Friday) on or before 10:00a.m. Monday, 26 May, 2025.

(8) OPENING OF TECHNICAL BIDS
Only the technical bids shall be opened immediately after the close of submission at 10:00a.m. Monday, 26 May, 2025, at the Telemedicine Hall of Federal Medical Centre. Idi-Aba, Abeokuta. Representatives of respondent Companies, Non-Governmental Organisations, Civil Societies and the General Public are by this advertisement invited to witness’ the bid opening exercise.

(9) NOTES
(i) Late submission of Bids shall be returned un-opened.

(ii) This invitation shall not be construed for commitment on the part of Federal Medical Centre, Abeokuta for contract award nor shall it entitle the Tenderer to make any claim whatsoever for indemnity from Federal Medical Centre, Abeokuta by virtue of having responded to this advertisement.;

(iii) A bidder will not be awarded more than one (1) contract;

(iv) Invitation for Pre-qualification: Only pre-qualified bidders at technical evaluation will be invited at a later date for collection of tender documents;

(v) Request for EOT: Only shortlisted Applicants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;

(vi) Invitation to Tender: Only pre-qualified bidders al technical evaluation will be invited at a later date for financial bids opening, while financial bids of unsuccessful bidders will be returned un-opened;

(10) DISC LAIMER NOTICE

• This announcement is published for information only and does not constitute an offer by the Federal Medical Centre, Idi-Aba, Abeokuta to transact with any party for the project nor does it constitute a commitment or obligation on the part of the Federal Medical Centre, Idi-Aba, Abeokuta.

• Federal Medical Centre, Idi-Aba. Abeokuta shall not be responsible for any cost(s)/expenses incurred by any interested party (ies) in connection with any response to this invitation and/or the preparation of submission in response to any enquiry.
• The Federal Medical Centre, Abeokuta is not bound to pre-qualify/shortlist any applicant and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed:
Medical Director FMC, Abeokuta