DEADLINE: 12TH MAY, 2025
FEDERAL NEURO-PSYCHIATRIC HOSPITAL BARNAWA, KADUNA
INVITATION TO TENDER FOR EXECUTION OF 2025 CAPITAL PROJECTS

(1.0) INTRODUCTION
The Federal Neuro-Psychiatric Hospital Kaduna is a Federal Health Institution and one of the Parastatals in the Federal Ministry of Health and Social Welfare, located Opposite Shagari Low Cost, Barnawa, Kaduna State. In pursuance of implementation of its 2025 Capital Projects and in compliance with the requirements of the Public Procurement Act, 2007 and extant regulations on the Procurement of Works & Goods, the Hospital hereby invites reputable and interested contractors/suppliers with relevant experience and good track record of performance, to submit bids Technical and Financial for the under-listed projects:

(2.0) SCOPE OF WORKS

Lot 1Remodeling, Furnishing and Equipping of Occupational Therapy Department;
Lot 2Remodeling, Furnishing and Equipping of General Psychiatric Out-Patient Department.

(3.0) ELIGIBILITY REQUIREMENTS:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2025;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

  • disclosing whether or not any officer of the relevant committees of the Federal Neuro-Psychiatric Hospital Kaduna or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
  • that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relation to any matter;
  • that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any Form of winding up petition or proceedings;

(h) Company’s Audited Accounts for the last three (3) years -2022, 2023 & 2024 acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference Letter from a reputable commercial bank In Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed For the project including copies of their Academic/Professional qualifications such as COREN OSRBN, ARCON, CORBON etc.;    

(k) Verifiable documentary evidence of at least three (3) similar jobs (at least one of its must be a supply of Medical Equipment for lot 2 and supply of equipment for lot 1), executed in the last five (5) years including Letters of Awards, Valuation Certificates/Job Completion Certificates and Photographs of the projects;

(l) List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) For Lot 1: evidence of Authorization letter from Original Equipment Manufacturer (OEMs);

(n) For Lot 2: Letter of Authorization from the Original Equipment Manufacturers listed in the Approved Policy for Procurement of Health and Medical Equipment for Tertiary Hospitals in Nigeria;

(o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner) p. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4.0) COLLECTION OF DOCUMENTS
A complete set of Bidding documents shall be collected by interested bidders from the address below within the working hours of 8am – 4pm (Monday to Friday) Upon presentation of evidence of payment of a non-refundable tender fee of N10,000.00 only per Lot, paid into the Federal Neuro-Psychiatric Hospital Barnawa’s Remita’ account in any reputable Commercial Bank In Nigeria.  

(5.0) SUBMISSION OF TENDER DOCUMENTS
(i) All Tenders must be paginated and shall be submitted in two (2) Hard copies (marked ’Original’ &’Photocopy’) and one (1) Electronic copy (non-rewritable compact disk/DVD) in Microsoft each for Technical and Financial Bids, packaged in two separate wax sealed envelopes stating the specific projects, on top left corner of each envelope e.g. TECHNICAL BID LOT 1 and FINANCIAL BID LOT 1 at the reverse side, the Firm’s name, address and GSM number to;

The Medical Director,
Federal Neuro-Psychiatric Hospital,
Opposite Shagari Low Cost,
Barnawa, Kaduna.

(ii) The bids should be submitted to the above address not later than 12:00 noon on Monday 12 May, 2025.

(6.0) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 12 May, 2025 at the Hospital’s Board Room. All Interested Contractors and general public are hereby Invited.

(7.0) INDEMNITY
(a) This advertisement shall not be construed as a commitment on the part of FNPH Kaduna nor shall it entitle responding contractors or suppliers to sue any indemnity from FNPH Kaduna by virtue of the contractors having responding to the Advertisement.

(b) False claims and Failure to comply with the specification instructions stated above will automatically disqualify the Bid.

(c) Late submission will be returned un-opened;

(d) The Hospital shall not be liable for any loss on the part of the Bidders;

(e) The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;

(f) Only pre-qualified bidders at technical evaluation will be Invited at a later date For financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(g) The Hospital is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without Incurring any liabilities In accordance with Section 28 of the Public Procurement Act 2007.

Signed:
MANAGEMENT

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